Part Time Administrative Assistant II

The Hollister Group; Cambridge (MA); Hybrid; USD 10,000 - 60,000; Part time

Job summary

The Hollister Group is seeking a Part Time Administrative Assistant II to provide essential administrative support to a research group and senior faculty leader. The role includes scheduling, managing correspondence, and improving administrative processes. This position offers flexible work arrangements with competitive hourly rates and opportunities for professional development in a supportive environment.

Benefits

Competitive hourly rate

Hybrid work arrangement

Professional development opportunities

Access to cutting-edge technology

Supportive and inclusive work culture

Qualifications

• Minimum of three years of administrative or related experience required.
• Excellent verbal and written communication skills required.
• Ability to work in a fast-paced environment and solve sensitive problems.

Responsibilities

• Provide administrative support to research group and senior faculty leader.
• Handle scheduling, coordination, and correspondence for the group.
• Develop processes to improve administrative efficiency.

Skills

Attention to detail

Organizational skills

Communication

Problem-solving

Education

High School education or equivalent

Bachelor's degree (nice to have)

Tools

Trello

Dropbox

Google workspace

Office 365

Slack

Job description

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We are seeking a highly organized and detail-oriented Part Time Administrative Assistant II to provide administrative support to a research group and senior faculty leader. As a key member of our team, you will be responsible for ensuring the seamless operation of our group, handling various streams of activity, and developing processes to improve our administrative efficiency.

Key Responsibilities

• Provide administrative support to the research group and senior faculty leader, including scheduling, coordination, and correspondence
• Develop and maintain processes to improve administrative efficiency and productivity
• Handle high-volume correspondence, research planning, and student admissions
• Coordinate meetings, events, and logistics, including travel arrangements and catering
• Manage day-to-day spending and make purchases for the group, ensuring compliance with procedures and policies
• Maintain accurate records, invoices, and receipts, and ensure timely reporting and follow-up
  
  

Requirements

• High School education or equivalent
• Minimum of three years of administrative, office, or related experience
• Superior attention to detail, organizational skills, and ability to work collaboratively
• Excellent verbal and written communication skills, with proficiency in English grammar
• Comfortable using new software and digital collaboration tools
• Ability to work in a fast-paced environment, exercise sound judgment, and solve sensitive problems
  
  

Nice To Have Skills

• Bachelor's degree
• Interest in the arts and design
• Experience with digital collaboration tools, such as Trelllo, Dropbox, Craft, Notion, etc.
• MIT business applications, such as Slate, Concur, and Buy2Pay
• Experience using Keynote, Google workspace, Office 365, Miro, and communications tools, such as Slack, Facebook X, Instagram, LinkedIn, and other social networking services
  
  

What We Offer

• Competitive hourly rate ($23-25/hour temp, $26-27/hour perm)
• Hybrid work arrangement (2 days on-site, 3 days remote)
• Opportunity to work with a talented team of researchers and academics
• Professional development and growth in a dynamic environment
• Access to cutting-edge technology and digital collaboration tools
• A supportive and inclusive work culture
  
  

Our Commitment to Diversity, Equity & Inclusion

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

#HGP

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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