Administrative Assistant II (4 Available Positions) (R25-10)

New Jersey Department of Children and Families; City of Albany (NY); On-site; USD 40,000 - 43,000; Full time

Job summary

The University at Albany's Rockefeller College is seeking a committed individual for an Administrative Assistant II role in Albany, NY. In this position, you will support workforce training programs through various administrative tasks including data entry, travel arrangements, and maintaining communication with training participants. Candidates should possess strong organizational and communication skills, and a background in customer service is preferred.

Benefits

Healthcare benefits

Dental and vision coverage

Pension plans

Tuition assistance

Competitive paid time off

Life insurance

Long-term disability insurance

Qualifications

• High school diploma and 4 years of office experience OR an Associate degree and 2 years of administrative support experience.
• Experience providing customer service and excellent communication skills required.
• Ability to manage numerous tasks and work independently or as part of a team.

Responsibilities

• Assist with day-to-day functions related to workforce training programs.
• Enter and process class offerings; maintain registrations and attendance data.
• Arrange travel and process reimbursements for staff and program participants.

Skills

Customer service

Communication

Organizational skills

Microsoft Office proficiency

Attention to detail

Education

High school diploma

Associate degree

Job description

Location: Albany, NY Category: Research Foundation Careers Posted On: Thu Mar 6 2025 Job Description:

The Professional Development Program (PDP) of the University at Albany's Rockefeller College seeks a service-minded individual who is committed to performing high-quality work to fill an Administrative Assistant II position located in Albany, NY.

Description of Duties:

The Administrative Assistant II assists with day-to-day functions related to workforce training programs. Duties include, but are not limited to:

• Enter and process class offerings in the learning management system; maintain registrations and attendance data and assist with project reporting.
• Arrange travel and process reimbursements for staff and program training participants.
• Obtain quotes and process purchase requisitions for supplies, equipment, venues, print orders, and other project related needs.
• Assist with preparation of training materials; facilitate material distribution including shipping to training sites and other locations as needed.
• Answer phones, respond to inquiries, and assist training participants.
• Other duties as assigned to meet project deliverables.

Job Requirements:

Minimum Qualifications :

• High school diploma and 4 years of office experience, 2 years of which must be general administrative support experience in an office setting OR an Associate degree or higher from a college or university accredited by a USDOE, or an internationally recognized accrediting organization and 2 years of general administrative support experience in an office setting.
• Experience providing customer service.
• Excellent communication skills (interpersonal, written and verbal).
• Strong organizational skills.
• Experience with Microsoft Office (Outlook, Word, PowerPoint, Access, Excel, and SharePoint) and the ability to format documents of a complex nature.
• Ability to manage, prioritize and complete numerous tasks within established deadlines, with strong attention to detail.
• Ability to work independently and also as part of a team.
• Ability to sit for several hours and lift/carry up to 20 lbs.
• Ability to occasionally travel on project business to NYS locations, including to areas not served by public transportation.
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging, relative to their role.

Preferred Qualifications

• Bilingual - English/Spanish.
• Experience processing supply orders and purchase requisitions.
• Experience making travel arrangements and processing reimbursement requests.

Additional Information:

Salary Range : $40,000 - $42,168

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"): http://police.albany.edu/asr.htm

As an Equal Opportunity/Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.