Part-Time Administrative Assistant for Vocation Programs

Arch No; New Orleans (LA); On-site; USD 2,066,000 - 3,031,000; Part time

Job summary

The Dominican Province of St. Martin de Porres is seeking a part-time Administrative Assistant for the Office of Vocations in New Orleans. The role supports vocation promotion by managing the Vocations Tracker in Airtable, assisting applicants with the novitiate process, and distributing vocation materials.

It requires dependability, trustworthiness, and strong organizational skills. Key duties include database management, application coordination, event materials organization, and fiscal

Qualifications

• Strong written and oral communication skills.
• A degree or previous work experience in database management.
• Experience with Microsoft Office Suite and Airtable or similar tools.
• Familiarity with document and data management in a mission-driven organization.

Responsibilities

• Create and maintain records in Airtable for inquirers and applicants to the novitiate.
• Facilitate timely submission of application materials and maintain communication with applicants.
• Manage mailing of materials and registration spreadsheets for Come & See Weekends.
• Prepare and submit payment requests and assist with budget records as needed.

Skills

Communication skills

Microsoft Office

Airtable

Education

Database management experience or degree

Tools

Airtable

Microsoft Office Suite

Job description

The Dominican Province of St. Martin de Porres is seeking a part-time Administrative Assistant for the Office of Vocations in New Orleans. The role supports vocation promotion by managing the Vocations Tracker in Airtable, assisting applicants with the novitiate process, and distributing vocation materials.

It requires dependability, trustworthiness, and strong organizational skills. Key duties include database management, application coordination, event materials organization, and fiscal