Mission-Driven Admin Assistant II, Vocations Office

Diocese of Tucson; Tucson (AZ); On-site; USD 40,000 - 52,000; Full time

Job summary

The Diocese of Tucson is hiring an Administrative Assistant II for the Department of Vocations in Tucson, AZ. Under the Director of Vocations, you will provide secretarial and administrative support and help coordinate calendars, events, and communications while upholding Catholic values.

Required is a Bachelor’s degree in business or public administration and 2–5 years in a fast-paced office. This non-exempt, full-time role emphasizes confidentiality, organization, and collaboration with clergy

Qualifications

• Bachelor’s degree in business or public administration from an accredited institution or equivalent experience.
• 2–5 years’ experience in a high activity environment as a secretary or administrative assistant or equivalent.
• Excellent written, verbal, public speaking, and presentation skills.
• Ability to travel and be available for evening and weekend work; reliable transportation.
• Proficiency in word processing and Excel; ability to maintain confidentiality.
• Must be a practicing Roman Catholic in full communion with the Church.

Responsibilities

• Support the pastoral and spiritual mission of the Diocese and the Catholic Church.
• Coordinate and manage the director's calendar and meetings; plan events for the Office of Vocations.
• Provide secretarial support including composing and typing of correspondence.
• Maintain and organize files and records for the Office of Vocations.
• Receive, screen, and handle information requests; manage telephone and visitor contacts.
• Monitor expenses and process invoices and checks as required.
• Assist other organizations as requested and collaborate with priests, seminarians, and staff.

Skills

Communication skills

Public speaking

Organizational skills

Time management

Confidentiality

Education

Bachelor's degree in business or public administration

Tools

Excel

Word processing

Job description

The Diocese of Tucson is hiring an Administrative Assistant II for the Department of Vocations in Tucson, AZ. Under the Director of Vocations, you will provide secretarial and administrative support and help coordinate calendars, events, and communications while upholding Catholic values.

Required is a Bachelor’s degree in business or public administration and 2–5 years in a fast-paced office. This non-exempt, full-time role emphasizes confidentiality, organization, and collaboration with clergy