Part-Time Administrative Assistant | Excel Pro + Training

Compass Group USA; Ampere (NJ); On-site; USD 28,000 - 40,000; Part time

Benefits offered by this job

Willing to train

Job summary

Chartwells K12 is hiring a part-time Administrative Assistant in East Orange, NJ at $25 per hour. Schedule is Monday through Friday, 7:00 am to 2:30 pm. Prior Microsoft Suite experience, including Excel and Word, is required; bilingual is a plus. Willing to train.

Responsibilities include clerical support for food service programs, answering phones, maintaining records, handling vendor invoices, and assisting management with confidential documents. Online applications accepted only.

Qualifications

• Prior Microsoft Suite experience is required, including Excel and Word.

Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, students' parents and Supervisor.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Skills

Microsoft Excel

Microsoft Word

Bilingual

Job description

Chartwells K12 is hiring a part-time Administrative Assistant in East Orange, NJ at $25 per hour. Schedule is Monday through Friday, 7:00 am to 2:30 pm. Prior Microsoft Suite experience, including Excel and Word, is required; bilingual is a plus. Willing to train.

Responsibilities include clerical support for food service programs, answering phones, maintaining records, handling vendor invoices, and assisting management with confidential documents. Online applications accepted only.