Part-Time Administrative Assistant — EMS Office (On-Site)

Bene-Care HR Services; Town of Penfield (NY); On-site; USD 28,000 - 30,000; Part time

Benefits offered by this job

Paid sick leave

Job summary

Penfield Webster EMS in Penfield, NY is seeking an organized Administrative Assistant (Part-Time) to support our leadership team and act as the main point of contact for the office. You’ll keep supplies, records and schedules running smoothly and handle confidential personnel and patient information.

The role requires 2+ years of office experience, proficiency in Microsoft Office or Google Workspace, strong organizational skills, and discretion.

Qualifications

• 2+ years of office or administrative experience (EMS, fire, healthcare or nonprofit a plus).
• Proficiency in Microsoft Office or Google Workspace.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Answer phones, email and mail; greet visitors and vendors.
• Manage calendars, schedule meetings, take minutes, and prepare correspondence and reports.
• Order and track office and station supplies; process purchase orders and match invoices.
• Maintain vehicle maintenance records and coordinate facility maintenance with vendors.
• Track staff certifications, training and renewal dates, plus agency license and insurance deadlines.
• Route records requests in line with HIPAA and follow up with our billing vendor.
• Compile data for monthly reports, grant applications and Board materials.
• Coordinate event standbys, community education, station tours and administrative volunteers.
• Support HR paperwork and personnel recordkeeping.

Skills

Strong organizational skills

Attention to detail

Discretion with confidential info

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

iSolved HR payroll

Job description

Penfield Webster EMS in Penfield, NY is seeking an organized Administrative Assistant (Part-Time) to support our leadership team and act as the main point of contact for the office. You’ll keep supplies, records and schedules running smoothly and handle confidential personnel and patient information.

The role requires 2+ years of office experience, proficiency in Microsoft Office or Google Workspace, strong organizational skills, and discretion.