Part-Time Administrative Assistant: Department & Events

Lipscomb University; Nashville (TN); On-site; USD 28,000 - 36,000; Full time

Job summary

Lipscomb University in Nashville, TN seeks an Administrative Assistant to provide clerical and secretarial support for the Communication and History, Politics, & Philosophy departments. This is a 10-month, 32-hour-per-week position.

Responsibilities include handling timesheets, budgeting tasks, meeting coordination, invoice processing, and event support. The role emphasizes customer service, organization, and collaboration within college-wide initiatives.

Qualifications

• Bachelor's degree preferred.
• Experience with Word, Excel, and PowerPoint.
• People and service oriented; welcoming demeanor; organized and deadline-driven.

Responsibilities

• Provide administrative support for the departments of Communication and History, Politics, & Philosophy.
• Process student timesheets and supervise Kronos for student workers.
• Manage invoices for TravelBank (Visa) sign-offs.
• Collect Visa receipts, scan, and code purchases to budget reports.
• Create journal entries for budget transfers and manage purchase orders.
• Arrange departmental meetings and reserve meeting spaces.
• Support course offering scheduling and departmental events.
• Assist with events such as lectures, interviews, and commencement activities.
• Handle daily duties including calls, mail, and student-related inquiries.
• Support campus initiatives and Lipscomb Rising 2030.

Skills

People skills

Service orientation

Organizational skills

Multi-tasking

Education

Bachelor's degree (preferred)

Tools

Word

Excel

PowerPoint

Job description

Lipscomb University in Nashville, TN seeks an Administrative Assistant to provide clerical and secretarial support for the Communication and History, Politics, & Philosophy departments. This is a 10-month, 32-hour-per-week position.

Responsibilities include handling timesheets, budgeting tasks, meeting coordination, invoice processing, and event support. The role emphasizes customer service, organization, and collaboration within college-wide initiatives.