Part Time Administrative Assistant - County Clerk's Office

fortbendcountytx; Richmond (TX); On-site; USD 17,000 - 24,000; Part time

Benefits offered by this job

TCDRS retirement

Benefits for eligible staff

Job summary

Fort Bend County is seeking a part-time Administrative Clerk to support the County Clerk's office. Responsibilities include greeting visitors, handling inquiries, maintaining confidentiality, and assisting in minutes preparation and document management.

The role requires strong MS Word/Excel skills, 40 wpm typing, and the ability to manage multiple tasks with diplomacy. Starting salary is $15.30 per hour for up to 29 hours weekly, with full benefits for eligible staff.

Qualifications

• High School Diploma or GED required.
• 1 year of clerical experience preferred.
• Strong computer, typing (40 wpm) and data entry skills.
• Good written and verbal communication and organizational skills.
• Strong interpersonal skills including diplomacy and problem solving with public, staff, and officials.
• Proficiency in MS Word, Excel, and Adobe software.

Responsibilities

• Prioritize duties and manage multiple tasks professionally.
• Maintain confidentiality and security of documents.
• Greet visitors at the County Clerk and assist appropriately.
• Demonstrate strong organizational skills and follow detailed instructions.
• Receive and process inquiries in person, by phone, mail, or electronic.
• Manage office supply inventories.
• Assist in preparing Commissioners Court Minutes with staff.
• Review, scan, and redact documents for recording and Agenda attachments.
• Redact sensitive information like bank numbers or bond numbers.
• Support with statistical reports and document retention.

Skills

Prioritization

Confidentiality

Front office presence

Organization

Handling inquiries

Inventory management

Minutes preparation

Document redaction

Statistical reports

Education

High School Diploma or GED

1 year clerical experience

Tools

MS Word

Excel

Adobe Acrobat

Job description

Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here!

• Ability to prioritize duties and manage multiple competing priorities in a professional manner.
• Maintains confidentiality and security of documents.
• Holds a professional front office presence by meeting and greeting visitors to the County Clerk and assisting them appropriately.
• Demonstrates exceptional organizational skills, with the ability to retain and follow detailed instructions.
• Receives and processes inquiries and requests in person, by phone, mail, courier or electronic.
• Handles inventory of office supplies.
• Works with Administrative Assistant and/or Division Supervisor to assist in the preparation of Commissioners Court Minutes.
• Reviews, prepares, scans and redacts various documents for recording and attaching to AgendaQuick.
• Redacts sensitive information such as bank account numbers, bond numbers, etc.
• Provides support with statistical reports and retention of documents.

MINIMUM JOB REQUIREMENTS:

• High School Diploma/GED.
• 1 year of job related clerical experience.
• Strong computer, typing (40 wpm) and data entry skills.
• Good written and verbal communication and organizational skills.
• Strong interpersonal skills including diplomacy and problem solving to deal effectively with the public, other employees, and elected officials.
• Proficiency in MS Word & Excel, Adobe software.
• Valid Texas Driver License.

STARTING SALARY: $15.30 hourly, Up to 29 hours per week

CLOSING DATE: Upon filling position

All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits.

Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal and local laws, unless such classification is a bona fide occupational qualification.

For more information on Fort Bend County's Title VI / Nondiscrimination Statement, visit www.fbctx.gov/comply

Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities. FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation.