Part-Time Administrative Assistant

University of Pennsylvania; United (PA); On-site; USD 24,000 - 28,000; Part time

Benefits offered by this job

Health and Life

Retirement plans

Time away from work

Flexible work hours

Job summary

The Population Studies Center (PSC) at the University of Pennsylvania seeks a part-time Administrative Assistant to provide general administrative support, including travel arrangements, expense reports, ordering supplies and coordinating the office under close supervision.

The role requires strong written and verbal communication, proficiency with Microsoft Office, and the ability to work independently or with faculty, staff and students in a higher education setting.

Qualifications

• High School Grad/GED with 1–2 years of experience or equivalent.
• College degree preferred.
• Knowledge of Microsoft Office Suite (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Time-management and attention to detail.
• Prior administrative work in higher education is preferred.
• Ability to work independently or with faculty, staff and students.

Responsibilities

• Make travel arrangements and create travel reimbursements for visitors, faculty, students, and postdocs/visiting scholars
• Assist with coordination and planning of events; order catering and assist with setup and cleanup; schedule meetings and conferences
• Office coordination; purchase supplies, manage mail and distribute correspondence

Skills

High School Diploma or GED

College degree (Preferred)

Microsoft Office

Verbal and written communication

Time management

Higher education experience

Independent or team work

Education

High School Diploma or GED

College degree (Preferred)

Tools

Microsoft Office

Job description

Part-Time Administrative Assistant

University Overview

The University of Pennsylvania, the largest private employer inPhiladelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranksamong the top 10 universities in the annual U.S. News & WorldReport survey. Penn has 12 highly-regarded schools that provideopportunities for undergraduate, graduate and continuing education,all influenced by Penn's distinctive interdisciplinary approach toscholarship and learning. As an employer Penn has been rankednationally on many occasions with the most recent award from Forbeswho named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city ofPhiladelphia. The University is situated on a beautiful urbancampus, with easy access to a range of educational, cultural, andrecreational activities. With its historical significance andlandmarks, lively cultural offerings, and wide variety ofatmospheres, Philadelphia is the perfect place to call home forwork and play.

Posted Job Title

Part-Time Administrative Assistant

Job Profile Title

Administrative Assistant A

Job Description Summary

Provides general administrative support such as making travelarrangements, making expense reports, ordering supplies andcatering, and coordinating the office under close supervision.Assists with preparing basic documents and handling routine officetasks.

Job Description

The Population Studies Center (PSC) at the University ofPennsylvania (Penn) has fostered research and training inpopulation since 1962, with support from the NIH. Our goal is toremain a world leader in research on the growth and structure ofhuman populations and on how socioeconomic circumstances andpopulation variation shape health.

Job Responsibilities:

• Make travel arrangements and create travel reimbursements forvisitors, faculty, students, and postdocs/visiting scholars
• Assist with the coordination and planning of various events.Order catering, assist with catering delivery, setup, and cleanup.Assist with scheduling meetings and conferences.
• Office Coordination. Purchase supplies, manage office andsupplies, and distribute mail.

This position is a Regular Part-timestaff member position.

Qualifications:

• High School Grad/GE Degree and 1 to 2 years of experience orequivalent combination of education and experience isrequired.
• College degree (Preferred).
• Software proficiency: Knowledge of office tools like theMicrosoft Office Suite (Word, Excel, Outlook).
• Communication: Strong verbal and written communicationskills.
• Organization: Time-management abilities and attention to detailto handle calendars, filing systems, and scheduling.
• Previous administrative work within a higher education settingis strongly preferred.
• Ability to work independently or cooperatively with faculty,staff, and students.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Arts and Sciences

Pay Range

$17.12 - $20.00 Hourly Rate

Salary offers are made based on the candidate's qualifications,experience, skills, and education as they directly relate to therequirements of the position, and in alignment with salary rangesbased on external market data for the job's level. Internalorganization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer.Candidates are considered for employment without regard to race,color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenshipstatus, age, disability, veteran status or any class protectedunder applicable federal, state, or local law.

Equal Employment Opportunity Statement

The University of Pennsylvania is an equal opportunity employer.Candidates are considered for employment without regard to race,color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenshipstatus, age, disability, veteran status or any class protectedunder applicable federal, state, or local law.

Special Requirements

Background checks may be required after a conditional job offer ismade. Consideration of the background check will be tailored to therequirements of the job.

University Benefits

• Health and Life: Penn offers comprehensive medical,prescription, behavioral health, dental, vision, and life insurancebenefits to protect you and your family's health and welfare.
• Retirement: Penn offers generous retirement plans tohelp you save for your future. Penn's Basic, Matching, andSupplemental retirement plans allow you to save for retirement on apre-tax or Roth basis. Choose from a wide variety of investmentoptions through TIAA and Vanguard.
• Time Away from Work: Penn provides you with asubstantial amount of time away from work during the course of theyear. This allows you to relax, take vacations, attend to personalaffairs, recover from illness or injury, spend time withfamily-whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with GenworthFinancial, Penn offers faculty and staff (and your eligible familymembers) long-term care insurance to help you cover some of thecosts of long-term care services received at home, in the communityor in a nursing facility. If you apply when you're newly hired, youwon't have to provide proof of good health or be subject tounderwriting requirements. Eligible family members must alwaysprovide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed tosupporting our faculty and staff as they balance the competingdemands of work and personal life. That's why we offer a widevariety of programs and resources to help you care for your health,your family, and your work-life balance.
• University Resources: As a member of the Penn community,you have access to a wide range of University resources as well ascultural and recreational activities. Take advantage of theUniversity's libraries and athletic facilities, or visit ourarboretum and art galleries. There's always something going on atPenn, whether it's a new exhibit at the Penn Museum, the latestmusic or theater presentation at the Annenberg Center, or the PennRelays at Franklin Field to name just a few examples. As a memberof the Penn community, you're right in the middle of theexcitement-and you and your family can enjoy many of theseactivities for free.
• Discounts and Special Services: From arts andentertainment to transportation and mortgages, you'll find greatdeals for University faculty and staff. Not only do Penn arts andcultural centers and museums offer free and discounted admissionand memberships to faculty and staff. You can also enjoysubstantial savings on other goods and services such as new carsfrom Ford and General Motors, cellular phone service plans, movietickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offercreative approaches for completing work while promoting balancebetween work and personal commitments. These approaches involve useof non-traditional work hours, locations, and/or jobstructures.