Part-Time Administrative Assistant

The Community Builders, Inc.; Truro (MA); On-site; USD 34,000 - 49,000; Part time

Benefits offered by this job

Medical, dental, & vision insurance

12 Paid Holidays

Health Savings Account contributions

Life & Disability Insurance

403(b) retirement plan

Employee Assistance Program

Job summary

The Community Builders, Inc. is seeking a part-time Administrative Assistant to deliver superior customer service to residents, guests, and team members at the property site.

The role supports the Community and/or Services Maintenance Manager and handles multiple tasks while ensuring regulatory compliance. Key duties include answering calls, scheduling visits, processing applications, coordinating maintenance requests, and assisting with lease renewals and data entry.

Qualifications

• High school diploma or GED required.
• Customer service/administrative experience in Property/Hotel/Retail preferred.
• Proficiency with Microsoft Office (Word, Excel, Outlook) required.
• Bilingual English/Spanish is a plus.

Responsibilities

• Answer calls promptly with high level of customer service.
• Schedule appointments and conduct in-person visits as needed.
• Greet residents and show the property and features per procedures.
• Process applications for approval and follow up with applicants.
• Pre-qualify prospects in line with housing requirements.
• Manage rental payment process and data entry for tracking.

Skills

Customer service

Bilingual English/Spanish

Typing 35 wpm

MS Office proficiency

Education

High school diploma or GED

Tools

MS Office Suite

Yardi

Job description

This is a part-time position requiring 20hrs per week in office.

About The Community Builders, Inc.

Join a growing organization that is strengthening neighborhoods across the nation! The Community Builders, Inc. (TCB) is one of America's leading nonprofit real estate developers and owners. Our mission is to build and sustain strong communities where people of all incomes can achieve their full potential.

Position Description

The Administrative Assistant will have responsibility for providing a superior level of customer service to the residents, guests and team members at the property site. This role is responsible for providing administrative support to the Community and/or Services Maintenance Manager for a variety of property related tasks and should be able to efficiently and effectively handle multiple tasks at a time. She/he will adhere to the company’s Mission Statement and ensure the site is in compliance with all regulatory requirements.

Essential Functions

• Answer or return all calls promptly and with the highest level of customer service.
• Schedule appointments and conduct in-person visits as needed.
• Listen to resident requests, concerns and comments, refer them as appropriate.
• Develop relationships with residents to understand their needs and aspirations and develop trust.
• Initiate Maintenance Service Requests promptly and follow up with residents to ensure completion of service.
• Greet prospective tenants and show the property and its features in accordance with established procedures.
• Process applications for approval and follow up with applicants.
• Pre-qualify prospects in accordance with the company procedures and housing requirements
• Conduct service inspections with the Service Management team to ensure apts. are in move-in condition.
• Facilitate and attend community engagement activities with residents, as directed by the Community Manager.
• Manage rental payment process.
• Prepare recertification and lease renewals, and enter data into tracking system.

Other Responsibilities

• Contribute to cleanliness and curb appeal of the community on continuing basis.
• Conduct market surveys and shop competitive communities.
• General clerical duties: photocopying, faxing, mailing and filing, sign for and distribute packages.
• Track and ensure timely delivery of resident notices.
• Coordinate and maintain records for staff office, phones, parking and office keys.
• Code and process invoices and research discrepancies as needed.

Knowledge, Skills And Abilities

• Excellent Customer Service, verbal and written communication (English and Spanish language) skills
• Ability to type at least 35 wpm
• Demonstrated ability to learn and operate office systems including telephone, copier and computer systems.
• Proficiency with Microsoft Office including Word, Excel and MS Outlook

Education & Experience

• High school graduate or GED equivalent
• Customer service/ Administrative experience in Property/Hotel/Retail, Sales 1+ year
• Experience and proficiency of Microsoft Office
• Industry software such as Yardi a plus

Benefits

• Medical, dental, and vision insurance
• 12 Paid Holidays & tenure-based PTO accruals
• Employer contributions to Health Savings Accounts
• Company paid Life & Disability Insurance
• 403(b) retirement plan with company match
• Tax-advantage accounts: commuter/parking, medical & dependent care FSA
• Hospital & Critical Illness Insurance
• Confidential, 24/7 Employee Assistance Program
• Pay Rate: $30/hr

The Community Builders is committed to diversity in its workplace. Applicants from diverse backgrounds are encouraged to apply.