Part-Time Administrative Assistant

Holland America-Princess (Holland America Dawson City Inn); Juneau (AK); On-site; USD 29,000 - 43,000; Part time

Benefits offered by this job

Paid time off (3 weeks)

Holiday and medical leave

401K with 5% match

Office closed between Christmas and NY

Paid leave progression

Community service/participation leave

Job summary

Southeast Alaska Conservation Council (SEACC) is seeking a Part-Time Administrative Assistant to support the Operations Director with daily tasks and office coordination in Juneau, Alaska. The role is 20 hours per week, non-exempt, reporting directly to the Operations Director.

You will handle supplies, records, mail, phones, donations, and logistics for meetings and events, while ensuring a tidy, professional workspace and effective communication with staff and donors.

Qualifications

• Has some office administration experience.
• Fluent in Microsoft Word and Excel, and Adobe Acrobat.
• Experience with QuickBooks, Google Suite, Square, WordPress, and CRMs is a bonus.
• Has experience with accounts payable and receivable.
• Thrives in a fast-paced office environment and can manage a high volume of work efficiently without sacrificing quality.
• Is known for being highly organized, with strong attention to detail.
• Has a sense of urgency; even if a task is routine, it often must be done promptly.
• Has excellent problem-solving skills and a strong sense of ownership over tasks, including follow-through, and is willing to do what it takes to get the job done.
• Is positive and flexible.

Responsibilities

• Ordering and stocking office supplies and keeping them organized and inventoried.
• Managing file storage and archiving procedures and ensuring compliance with records retention and confidentiality guidelines.
• Checking and sorting mail.
• Answering phones and directing calls.
• Processing donations to SEACC in a timely manner and assisting in thanking our donors.
• Maintaining a clean, tidy, and professional work environment, including by doing occasional dishes as needed, sweeping between office cleanings, and regularly taking out trash and recycling.
• Assisting with logistics for meetings, travel, and events.
• Managing SEACC merchandise inventory through Square, processing online sales, and ordering new merchandise as needed.
• And other duties as assigned.

Skills

Office administration

Prioritization

Multitasking

Problem-solving

Ownership

Positive attitude

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat

QuickBooks

Google Suite

Square

WordPress

CRMs

Job description

Part-Time Administrative Assistant

About SEACC

The Southeast Alaska Conservation Council (SEACC) is a small grassroots nonprofit based out of Juneau, Alaska, surrounded by the Tongass National Forest. Since 1970, SEACC has been a regional conservation watchdog, defending the remaining intact old-growth forests and waters of Southeast Alaska.

We partner with local communities, Tribes, businesses, and visitors to advocate for the conservation and sustainable use of our region’s natural resources, and preserve our uniquely Southeast Alaskan ways of life. We mix policy and technical expertise with grassroots organising and communication skills to engage the public, advance new policy, and maintain and uphold existing protections, so that we ensure the interconnected whole of Southeast Alaska exists for future generations.

SEACC is committed to justice, equity, diversity, and inclusion. Our commitment to these priorities is being developed and elaborated by both staff and board on an ongoing, sustained basis, and our work towards living these values is interwoven across all our programs and departments, as well as into our day-to-day work practices. Any future team member should share these values and priorities.

Who we’re looking for

Do you thrive in a supporting role while being comfortable taking the lead on your own work flows? Are you a self-directed worker who is skilled at prioritization and staying on top of multiple tasks? Are you excited by the prospect of helping a mission driven organization succeed by keeping things running smoothly behind the scenes? Are you organized, detail oriented and excited to help turn chaos into order? Then you might be our next Administrative Assistant!

Position Summary

SEACC seeks a motivated and experienced professional to assist the Operations Director in SEACC’s daily administrative work. The Administrative Assistant is a part-time (20 hour per week) non-exempt position. This role will report directly to the Operations Director and will assist with the day to day administrative operations of SEACC.

What You’ll Do

• Ordering and stocking office supplies and keeping them organized and inventoried;
• Managing file storage and archiving procedures and ensuring compliance with records retention and confidentiality guidelines;
• Checking and sorting mail;
• Answering phones and directing calls;
• Processing donations to SEACC in a timely manner and assisting in thanking our donors;
• Maintaining a clean, tidy, and professional work environment, including by doing occasional dishes as needed, sweeping between office cleanings, and regularly taking out trash and recycling;
• Assisting with logistics for meetings, travel, and events;
• Managing SEACC merchandise inventory through Square, processing online sales, and ordering new merchandise as needed;
• And other duties as assigned.

Qualifications

• Has some office administration experience;
• Is fluent in Microsoft Word and Excel, as well as Adobe Acrobat;
• Experience with QuickBooks, Google Suite, Square, WordPress, and CRMs is a bonus;
• Has experience with accounts payable and receivable;
• Thrives in a fast-paced office environment and can manage a high volume of work efficiently without sacrificing quality;
• Is known for being highly organized, with strong attention to detail;
• Has a sense of urgency; even if a task is routine, it often must be done promptly;
• Has excellent problem-solving skills and a strong sense of ownership over tasks, including follow-through, and is willing to do what it takes to get the job done;
• Is positive and flexible.

We know there is not one ideal candidate who has all of these traits, so if you have a mix of interests, skills, and experience related to the above – and a passion for this work – please don’t let a gap in your strengths for this role stop you from applying or reaching out.

What Else You Should Know

SEACC recognizes, supports, and values all forms of diversity and inclusion in the workplace.

Compensation:

This role is a part-time (20 hours), non-exempt position, and the pay range is between $21-31/hour with exact pay dependent upon experience.

We also offer excellent benefits including:

• 3 weeks of paid leave your first year and 4 weeks of paid leave after one year, plus
• 11 federal and state holidays, plus
• 12 days of medical leave annually, plus
• 2 days of community service or participation leave, plus
• a 401K plan with a 5% match that begins after just one year of employment
• In addition, the office is closed between Christmas Day and New Year’s Day each year as additional paid time off.

* As per SEACC policy, all leave would be prorated for a half time employee

Where you will work

SEACC’s office is located at 2207 Jordan Ave, Juneau, Alaska. Due to the nature of this role we require that the candidate works onsite from the SEACC office.

Desired Start Date

As soon as possible but flexible to the needs of the right candidate.