Part-Time Administrative Assistant

Downtown Denver Law firm; Denver (CO); Hybrid; USD 10,000 - 60,000; Part time

Job summary

Un cabinet d'avocats à Denver recherche un assistant administratif part-time, organisé et minutieux. Ce poste hybride nécessite de gérer les tâches administratives, notamment la facturation et le soutien à l'équipe juridique. Les candidats doivent avoir une expérience d'au moins un an dans un environnement de bureau et être compétents en Microsoft Office. Offrant 25 $ à 35 $ par heure et divers avantages, ce rôle est adapté à ceux qui apprécient un environnement de travail flexible.

Benefits

PTO/sick leave

Paid Holidays

Eligibility for annual raises and bonuses

Paid parking/public transportation

401(k) plan with company match

QNEC retirement plan

Qualifications

• Minimum d'un an d'expérience en assistance administrative dans un bureau.
• Proficient sur Microsoft Office (Word, Excel).
• Excellentes compétences en communication écrite et verbale.

Responsibilities

• Assister avec le traitement des factures et paiements des clients.
• Supporter les processus de facturation mensuels.
• Gérer les fournitures de bureau et des réunions.

Skills

Microsoft Office Word

Microsoft Excel

Excellent communication

Multitasking

Confidentiality

Education

High school diploma or equivalent

Job description

Downtown Denver law firm is seeking a highly organized and detail-oriented part-time administrative assistant to join our team in Denver, CO. This person will play a key role in managing administrative tasks and providing essential support to our legal administrator and legal staff. This hybrid part-time position will average between 15-20 hours/week.

Key Responsibilities:

Accounts Payable (A/P):

·Assist with the accurate processing of vendor invoices for payment.

·Enter client expenses into billing software accurately and efficiently.

·Collect and maintain vendor invoices, converting to electronic format when paid.

·Provide general A/P support to further the efficient functioning of the firm.

Accounts Receivable (A/R):

·Assist with the accurate processing of client payments.

·Assist with the deposit of all checks into the appropriate bank account.

·Assist with the accurate income allocation for each payment.

·Provide general A/R support to support the efficient functioning of the firm.

Billing:

·Support monthly billing process by editing and emailing client statements.

·Enter accurate and timely data relating to expenses and invoices.

·Collect/organize/maintain billing records, converting to electronic when paid.

·Provide general billing support to further the efficient functioning of the firm.

Office:

·Assist with office and technical support as needed.

·Prepare rooms for meetings when requested.

·Water the office plants weekly.

·Mail collection and distribution per firm procedures.

·Order, maintain, and stock kitchen and office supplies.

·Organize catering as needed.

·Support and maintain firm resources, as requested.

·Convert paper documents to electronic while safekeeping originals.

·Provide admin support to further the efficient functioning of the firm.

· A minimum of one year of administrative assistance experience in an office setting.

· High school diploma or equivalent required.

· Proficiency in Microsoft Office Word and Excel.

· Excellent written and verbal communication skills.

· Ability to multitask and prioritize tasks effectively.

· Ability to maintain confidentiality.

· Ability to work both independently and in a team setting once trained in job tasks.

· Ability to lift and move up to 10 pounds consistently and 25 pounds occasionally.

· Ability to work an average of 15-20 hours/week in a hybrid work environment.

·Pays $25.00-$35.00/hour, DOE

·PTO/sick leave

·Paid Holidays

·Eligibility for annual raises and bonuses

·Paid parking/public transportation

·Opportunity to participate in the firm's 401(k), company match and company QNEC retirement plan