Part-time Administrative Assistant

Katalyst Systems Impact; Cedar Rapids (IA); On-site; USD 21,000 - 28,000; Part time

Job summary

Skogman Remodeling & Repair in Cedar Rapids, IA is seeking a reliable Part-Time Administrative Assistant to keep the office running smoothly. This role handles invoices, reports, scheduling, and customer communications, with about 30 hours per week on-site.

You will work Monday–Friday 9:00 AM to 3:30 PM, lift up to 10 lbs, and support procurement, vendor records, and light bookkeeping. The ideal candidate is highly organized, detail-oriented, comfortable with Google Workspace and Microsoft 365,

Qualifications

• Highly organized and detail-oriented with strong follow-through.
• Proficient in Google Workspace and Microsoft 365.
• Strong written and verbal communication with a professional demeanor.
• Team player who can work independently and manage multiple priorities.

Responsibilities

• Enter and schedule new job leads; respond to inquiries; assist with estimates and weekly sales reports.
• Schedule subcontractor meetings and organize project photos.
• Process invoices and payments; maintain records; send past-due notices.
• Track vendor Certificates of Insurance and manage office tasks.
• Assist with weekly, monthly, and quarterly reporting as needed.

Skills

Highly organized

Detail-oriented

Communication skills

Independent worker

Team player

Customer-service mindset

Adaptable

Valid driver’s license

Able to lift up to 10 lbs

Tools

Google Workspace

Microsoft 365

Job description

Part-Time Administrative Assistant

Location: Cedar Rapids, IA 52404 | On-site

Hours: Approximately 30 hours/week

Skogman Remodeling & Repair is a locally owned, full-service remodeling company serving the greater Cedar Rapids and Iowa City area. They’ve built a strong reputation for high-quality remodeling and handyman services and are continuing to grow. To support that growth, they’re seeking a reliable, detail-oriented Part-Time Administrative Assistant to join their team.

This position plays a key role in keeping our office running smoothly—from processing invoices and organizing reports to supporting sales, scheduling, and customer communications. If you enjoy variety in your work and like helping things run efficiently behind the scenes, this could be a great fit.

Schedule & Location:

• Monday–Friday, 9:00 AM – 3:30 PM, including 30-minute lunch break (approximately 30 hours per week).
• On-site position based in Cedar Rapids, IA. Remote work is not available.

Key Responsibilities:

• Job Lead & Estimate Support: Enter and schedule new job leads, respond to inquiries, proof and send estimates, and assist with weekly sales and follow-up reports.
• Scheduling & Project Coordination: Schedule subcontractor meetings, prepare job packets, and organize project photos.
• Accounts Support: Process invoices and payments, maintain accurate records, and send client past-due notices.
• Office & Administrative Tasks: Track vendor Certificates of Insurance, process manufacturer rebates, manage mail, office supplies, client gifts, employee birthdays/anniversaries, and incentive gift cards.
• Reporting: Assist with weekly, monthly, and quarterly reporting as needed.

Preferred Qualifications:

• Highly organized, dependable, and detail-oriented, with strong follow-through.
• Comfortable learning new systems and managing multiple priorities.
• Proficient in Google Workspace and Microsoft 365 (Docs, Sheets, Excel, Outlook, etc.).
• Strong written and verbal communication skills with a professional, friendly demeanor.
• Team player with a positive attitude who can also work independently and exercise sound judgment.
• Customer-service mindset with a focus on accuracy and quality under pressure.
• Valid driver’s license and reliable transportation for occasional errand runs.
• Ability to lift up to 10 lbs. (files, gift boxes, etc.).