Part-Time Admin I – Day Services | Tuition Support

Lifetime Assistance, Inc.; City of Rochester (NY); Sur place; USD 20 000 - 29 000; Temps partiel

Avantages offerts par ce poste

Education support

Paid training

Career growth

Work-life harmony

Join a caring culture

Résumé du poste

Lifetime Assistance, Inc. is seeking a Part-Time Admin I for Day Services in Rochester, NY. The role combines administrative support, financial recordkeeping, customer service, and program coordination to keep operations welcoming and efficient.

The position offers a 12:30 pm–4:00 pm schedule (17.5 hours/week) with a starting wage of $18/hour. Two years of related experience and an associate degree are preferred, with training and development opportunities provided.

Qualifications

• Minimum of two (2) years of secretarial, clerical, administrative, or related office experience required.
• Associate degree in Secretarial Science or a related field preferred.
• Experience performing basic financial recordkeeping, purchasing, billing, or petty cash functions preferred.
• Proficiency with Microsoft Word and basic Microsoft Excel functions.

Responsabilités

• Prepare and distribute correspondence, reports, rosters, and program documentation.
• Maintain accurate electronic records, scanning and filing documentation as needed.
• Answer incoming calls and greet staff, visitors, and individuals supported in a professional and welcoming manner.
• Sort and distribute incoming mail and program materials.
• Monitor office supplies and assist with coordinating equipment, materials, and other program needs.
• Provide administrative support across program locations and leadership teams as assigned.
• Complete routine financial documentation, including monthly spending paperwork, worksheets, petty cash ledgers, and related tracking.
• Balance and maintain petty cash records as assigned.
• Enter and maintain information using Excel spreadsheets and agency purchasing or billing systems.
• Receive and submit daily attendance information to support accurate and timely service billing.
• Assign and distribute purchase orders and assist with maintaining purchasing records and tracking systems.
• Maintain accurate financial documentation and elevate discrepancies or concerns as appropriate.
• Assist with the administrative details behind program events, celebrations, meetings, and other activities.
• Coordinate tasks such as ordering catering, obtaining supplies, and assisting with decorations and event preparation.
• Attend meetings as requested, record meeting minutes, and distribute finalized documentation.
• Assist leadership with follow-up administrative tasks and program coordination.
• Provide friendly, professional customer service to individuals supported, staff, families, visitors, and other agency partners.
• Help maintain an organized and welcoming program environment.
• Respond to routine questions and administrative needs while identifying matters requiring leadership assistance.
• Work independently and take initiative to resolve routine administrative challenges.
• Manage multiple priorities in an active Day Services environment.
• Support the Community Integration Coordinator and program leadership with administrative and operational needs.
• Maintain accurate, timely, and confidential program documentation.
• Follow agency policies and applicable regulatory requirements, including Medicaid and HIPAA requirements.
• Support consistent administrative practices and recordkeeping across assigned program locations.
• Complete occasional work-related errands such as banking, picking up catering or program supplies, and other administrative needs.
• This position does not require van certification or transporting individuals supported.

Connaissances

Customer service

Office administration

Microsoft Word

Formation

Associate degree in Secretarial Science or related field

Outils

Microsoft Excel

Description du poste

Lifetime Assistance, Inc. is seeking a Part-Time Admin I for Day Services in Rochester, NY. The role combines administrative support, financial recordkeeping, customer service, and program coordination to keep operations welcoming and efficient.

The position offers a 12:30 pm–4:00 pm schedule (17.5 hours/week) with a starting wage of $18/hour. Two years of related experience and an associate degree are preferred, with training and development opportunities provided.