Part-Time Academic Programs Coordinator

University of Delaware; Newark (DE); On-site; USD 27,552 - 33,062; Part time

Job summary

The University of Delaware seeks a part-time Academic Program Assistant to support College of Arts & Sciences operations across undergraduate and graduate programs. The role coordinates scheduling, registration, advisement, and data management in collaboration with faculty, staff, and administrators.

The position requires strong organizational abilities, proficiency in Microsoft Office and Zoom, and excellent communication to assist students, advisors, and department leadership while handling

Qualifications

• Bachelor's degree or higher and three years of relevant work experience preferred, or an equivalent combination of education and experience.
• Advanced working knowledge of undergraduate and graduate policies and university procedures.
• Strong organizational and time management skills.
• Excellent verbal and written communication and interpersonal abilities.
• Proficiency with Microsoft Office and Zoom required.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Assists with operational aspects of the departmental undergraduate and graduate programs to ensure student progress toward degree completion.
• Assists graduate and undergraduate students and faculty advisors with registration and scheduling issues, drop/add, overrides, transfer credit evaluations, change of registration without penalty, registration holds, and general advisement questions.
• Partners with department faculty and the BA related to departmental course scheduling. Inputs all course data into CLSS and manages classroom requests to secure rooms and avoid conflicts.
• Resolves conflicts of departmental courses with each other and with courses outside the department that are part of the departmental curriculum, and monitors enrollments to determine whether more sections need to be added or cancelled.
• Validates grade roster and faculty workload, approves change of Academic Program Plan webforms, makes faculty advisor assignments, and coordinates final exam schedules and course evaluations.
• Monitors progress towards degree for departmental graduate students. Works with faculty advisors to track and prepare for qualifying exams, dissertation proposals, and dissertation defenses. Coordinates with the Graduate College and resolves issues as they arise.
• Updates students' files and records. Checks various forms for accuracy such as grade checks, overload petitions, and curriculum changes; assists students in the completion of required forms that may contain confidential information.
• Assists with daily operations of the Department including event planning, processing payroll for various departmental workers including reviewing timesheets for accuracy, provides support for internal communications, and provides administrative support to BA and department chair.

Skills

Communication

Organization

Interpersonal skills

Microsoft Office

Zoom

Attention to detail

Time management

Adaptability

Education

Bachelor's degree

HS diploma or GED

Equivalent education/experience

Tools

Microsoft Office Suite

Zoom

Job description

The University of Delaware seeks a part-time Academic Program Assistant to support College of Arts & Sciences operations across undergraduate and graduate programs. The role coordinates scheduling, registration, advisement, and data management in collaboration with faculty, staff, and administrators.

The position requires strong organizational abilities, proficiency in Microsoft Office and Zoom, and excellent communication to assist students, advisors, and department leadership while handling