Part-Time Academic Office Coordinator

La Sierra University; Riverside (CA); On-site; USD 26,000 - 29,000; Part time

Job summary

La Sierra University in Riverside, CA is seeking a part-time Office Coordinator for the Health & Exercise Science Department. The role coordinates office operations, maintains confidential information, and supports various administrative responsibilities for the department chair.

The position involves front-office duties, scheduling, purchases, reporting, and website maintenance with TYPO3, plus potential grading and student advising as needed.

Qualifications

• Excellent verbal and written communication skills.
• Ability to use tact and diplomacy and exude a positive image, as well as effective customer service.
• Bachelor's degree from a four-year college or university; five years related experience and/or training in an academic environment.

Responsibilities

• Provide a physical presence in the office: be the “face” of the office for visitors, campus tours, and inquiries.
• Department Email Correspondence: handle emails from the departmental address and majors inquiries.
• Maintain confidentiality of students, faculty, staff, and university information; manage contracts and scheduling documents.
• Make meeting engagements and maintain accurate meeting records.
• Coordinate classroom spaces, field trips, and visiting groups with facilities.
• Process departmental purchases via Jaggaer and track orders; handle requisitions.
• Update alumni contact information and outreach for newsletters.
• Collaborate on department website maintenance using TYPO3 and generate reports via Banner.
• Assist in grading student work and act as student advisor when needed.
• Support budgeting, handbooks, and departmental procedures; organize files and records.

Skills

Verbal communication

Written communication

Customer service

Tact & diplomacy

Interpersonal skills

Education

Bachelor's degree

Tools

Microsoft Office

Banner

Kronos

Typo3

Job description

La Sierra University in Riverside, CA is seeking a part-time Office Coordinator for the Health & Exercise Science Department. The role coordinates office operations, maintains confidential information, and supports various administrative responsibilities for the department chair.

The position involves front-office duties, scheduling, purchases, reporting, and website maintenance with TYPO3, plus potential grading and student advising as needed.