Parks Trails Capital Project Coordinator

City of Bellevue; Bellevue (WA); Hybrid; USD 90,000 - 125,000; Full time

Job summary

City of Bellevue is seeking a Capital Projects Coordinator to advance Bellevue’s 90-mile park trail system and other capital projects within the parks system. You will lead urban trail planning, manage project delivery, and coordinate with city staff and stakeholders to deliver high-impact public spaces.

The role requires strong collaboration, budget development, and experience in public sector project management.

Qualifications

• Degree in public administration, urban planning, landscape architecture, urban forestry, project management, civil engineering or related field.
• Five or more years of professional experience managing capital projects.
• Washington State Driver's License or ability to obtain one.

Responsibilities

• Oversee planning and implementation of a capital trails program in collaboration with planning and real property teams.
• Manage priorities for capital investment on trails and develop a prioritized project list.
• Develop recommendations on project constructability and prioritization for leadership.
• Coordinate with Natural Resources staff to understand development and maintenance needs of trails.
• Collaborate with Transportation staff on city-wide trail goals and projects.
• Develop and implement contract documents such as contracts, drawings, specs, and permits.
• Evaluate and pursue grant funding and assist with budget documents and grant applications.
• Provide technical analysis and contribute to long-range planning and policy development.
• Engage the public through diverse outreach tools and processes for high-visibility projects.

Skills

Project management

Stakeholder communication

Budgeting & cost estimating

Urban planning concepts

Public bidding knowledge

Education

Public administration / urban planning degree

Tools

Word

Excel

PowerPoint

Bluebeam

GIS

Job description

As a Capital Project Coordinator, you’ll have an opportunity to develop and build a piece of Bellevue’s 2,700-acre award-winning park system. At Bellevue Parks & Community Services, you will be part of a team committed to providing exceptional customer service, upholding the public interest, and being a part of the community vision of Bellevue as “A City in a Park”. You will work in an environment where being innovative, collaborative, and future-focused are the status quo. Our diversity is our strength, and it’s what makes Bellevue an exciting place to work, live, and explore.

Bellevue Parks & Community Services Mission:

We build a healthy community through an integrated system of exceptional parks, natural areas, recreation, arts and culture, and a broad base of community services.

Bellevue Parks & Community Services Equity Statement:

A System of Fairness: Equity acknowledges and removes disparities in opportunities, power, and resources so that everyone can reach their full potential to thrive. Bellevue Parks & Community Services practices equity, which is the responsibility of every individual in the department. Equitable access is a right, not a privilege, and is fundamental to our mission of serving all people. Through equitable policies and practices, we cultivate ties that connect people to the fabric of our community.

Essential

As a Capital Projects Coordinator, you will focus primarily on improving and expanding Bellevue’s existing 90-mile park trail system along with other capital construction and renovation projects within the overall parks system. With an emphasis on urban trail planning and development, you will perform duties that may include any combination of the following tasks:

• Oversee the planning and implementation of a capital trails program through
  collaboration with park planning real property, and planning teams.
• Manage priorities for capital investment on trails in the City of Bellevue. Implement a
  prioritized project list. Develop recommendations to leadership on project
  constructability and prioritization.
• Communicate with staff in Natural Resources to understand development and
  maintenance needs of soft-surface trails.
• Collaborate with Transportation staff to understand City-wide regional trail goals and
  projects.
• Assist in developing recommendations for trail alignments in collaboration with Natural
  Resources staff.
• Work with real property to identify easements, property agreements, and outreach
  necessary to develop trail projects.
• Implement short- and long-term project management processes throughout all phases
  of the project’s life cycle. Implement the project delivery processes including planning, programming, design, permitting, public bidding, and construction administration of a
  wide range of public capital projects within the City’s Park system. These projects
  typically range in cost from $100,000 to $2,000,000.
• Develop and conduct public engagement processes on highly visible projects, using a
  wide spectrum of engagement tools and tactics to reach the broadest possible range of
  Bellevue’s diverse residents and park users.
• Serve as a primary point of contact for project information and updates. Respond to
  inquiries from city staff, community members, city boards and commissions, and the
  City Council.
• Develop, review, and implement contract documents such as contracts, drawings,
  technical specifications, performance bonds, punch lists, and permits.
• Evaluate and pursue grant funding for projects. Write or assist others in writing budget
  documents, grant applications, or other fundraising efforts.
• Prepare or contribute to technical analysis and best practice research. Actively
  participate in the department’s long-range planning, policy development, and strategic
  plan implementation.
• Provide recommendations on areas of subject matter expertise, such as trail network
  design, trail safety, public realm design, sustainable soft surface trail development,
  urban and regional trail development, trailhead design, accessibility, and code
  compliance.

Supervision Received and Exercised

• This position reports to the Capital Project Manager.
• Works under general supervision.
• May supervise or lead the work of consultants, interns, technicians, or other project support staff.

EDUCATION, EXPERIENCE, AND OTHER REQUIREMENTS:

• Graduation from an accredited four-year college or university with a degree in public
  administration, urban planning, landscape architecture, urban forestry, project
  management, civil engineering, or related field
• Five or more years of professional-related experience in managing the construction of
  capital projects
• An equivalent combination of education, experience, and training that provides the
  required knowledge, skills, and abilities may be considered
• Washington State Driver's License required or the ability to obtain a Washington State
  Driver’s License
• Must pass a criminal background check

KNOWLEDGE, SKILLS, ABILITIES AND COMPETENCIES:

• Knowledge of basic planning, design principles, and construction means and methods
• Knowledge of trail planning principles and trail construction means and methods is
  desirable.
• Knowledge of the principles and practices of municipal government; public bidding and
  contracting, as well as public park operations knowledge is desirable
• Knowledge of budgeting, cost estimating, multiple purchasing methods, and
  procedures.
• Public sector experience is desirable
• Excellent communication skills. Able to communicate effectively verbally, in writing, and
  graphically to provide project information to customers, co-workers, contractors,
  boards, commissions, and the City Council. Able to develop and deliver project
  presentations. The ability to deliver clear and concise verbal and written reports and
  recommendations.
• A demonstrated commitment to ongoing learning of diversity, equity, and inclusion
  along with a commitment to implement these principles in your work
• A collaborative team player. Ability to establish and maintain effective working
  relationships with city staff, outside vendors, project stakeholders, and the public.
• Ability to research and analyze complex information to provide practical and costeffective
  solutions
• Ability to balance competing interests and recognize sensitive political and
  organizational issues when they arise
• Ability to maintain a keen customer service focus
• Computer proficiency in Word, Excel, PowerPoint, and familiarity with Bluebeam, GIS, or
  other graphic applications

Core Competencies

• Customer Focus: We are focused on the needs of our customers and on developing strong
• relationships with our customers.
• Instills Trust: Through authenticity, integrity, and honesty, we gain the trust and respect of all
• those with whom we work.
• Communicates Effectively:We understand the need to develop multimode forms of
• communication to address the needs of all the audiences with whom we are engaging.
• Cultivates Innovation:We are focused on generating new and creative ways for our
• organization to be successful.

Physical Demands

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with a disability to perform the essential functions.

• Work involves moving, communicating, operating objects, tools, or controls and reaching.
• Vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• The employee may be required to push, pull, lift, and/or carry up to 40 pounds.
• The noise level in the work environment is usually moderately quiet while in the office or moderately loud when in the field.
• Work involves driving to project sites and moving within the project areas.

FLEXIBLE/HYBRID WORKING

A hybrid work schedule is available for this position after an orientation period. Remote work for this position is subject to the department's operational needs and will be discussed with candidates during the selection process. Full-time remote work is not an available option. Once hired, employees must reside in the State of Washington and within reasonable commuting distance to Bellevue City Hall.