Parks Trails Capital Project Coordinator

City of Bellevue, Washington; Bellevue (WA); Hybrid; USD 85,000 - 120,000; Full time

Job summary

City of Bellevue, Washington is seeking a Capital Projects Coordinator to help build and improve Bellevue’s 90‑mile park trail system and other capital projects within the Parks & Community Services department. You will collaborate with planning, real property, and transportation teams to advance projects from planning through construction.

The role emphasizes urban trail development, public engagement, and contract management while aligning with equity and service standards.

Qualifications

• Five or more years of professional-related experience in managing the construction of capital projects.
• Background in public administration, urban planning, landscape architecture, urban forestry, project management, civil engineering, or related field.
• Experience with budgeting, cost estimating, and public bidding processes.
• Strong communication and collaboration across teams and with city stakeholders.
• Knowledge of public sector operations and project management methodologies.

Responsibilities

• Oversee capital trails program planning and implementation with cross‑department collaboration.
• Develop prioritized project lists and provide senior leadership with constructability recommendations.
• Coordinate with Natural Resources, Transportation, and Real Property on trail development and easements.
• Manage life cycle from planning to construction administration for park projects ranging $100,000–$2,000,000.
• Lead public engagement and prepare contract documents, permits, and grant applications as needed.
• Support long‑range planning, policy development, and strategic plan implementation.

Skills

Experience managing capital projects

Public sector knowledge

Communication skills

Team collaboration

Budgeting & cost estimating

Contracting & public bidding

Education

Public administration

Urban planning

Landscape architecture

Urban forestry

Project management

Civil engineering

Tools

Bluebeam

GIS

Job description

New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Job Summary

As a Capital Project Coordinator, you’ll have an opportunity to develop and build a piece of Bellevue’s 2,700-acre award-winning park system. At Bellevue Parks & Community Services, you will be part of a team committed to providing exceptional customer service, upholding the public interest, and being a part of the community vision of Bellevue as “A City in a Park”. You will work in an environment where being innovative, collaborative, and future-focused are the status quo. Our diversity is our strength, and it’s what makes Bellevue an exciting place to work, live, and explore.

Bellevue Parks & Community Services Mission

We build a healthy community through an integrated system of exceptional parks, natural areas, recreation, arts and culture, and a broad base of community services.

Bellevue Parks & Community Services Equity Statement: A System of Fairness

Equity acknowledges and removes disparities in opportunities, power, and resources so that everyone can reach their full potential to thrive. Bellevue Parks & Community Services practices equity, which is the responsibility of every individual in the department. Equitable access is a right, not a privilege, and is fundamental to our mission of serving all people. Through equitable policies and practices, we cultivate ties that connect people to the fabric of our community.

Essential Duties and Responsibilities

As a Capital Projects Coordinator, you will focus primarily on improving and expanding Bellevue’s existing 90-mile park trail system along with other capital construction and renovation projects within the overall parks system. With an emphasis on urban trail planning and development, you will perform duties that may include any combination of the following

• Oversee the planning and implementation of a capital trails program through collaboration with park planning real property, and planning teams.
• Manage priorities for capital investment on trails in the City of Bellevue. Implement a prioritized project list. Develop recommendations to leadership on project constructability and prioritization.
• Communicate with staff in Natural Resources to understand development and maintenance needs of soft-surface trails.
• Collaborate with Transportation staff to understand City-wide regional trail goals and projects.
• Assist in developing recommendations for trail alignments in collaboration with Natural Resources staff.
• Work with real property to identify easements, property agreements, and outreach necessary to develop trail projects.
• Implement short- and long-term project management processes throughout all phases of the project’s life cycle. Implement the project delivery processes including planning, programming, design, permitting, public bidding, and construction administration of a wide range of public capital projects within the City’s Park system. These projects typically range in cost from $100,000 to $2,000,000.
• Develop and conduct public engagement processes on highly visible projects, using a wide spectrum of engagement tools and tactics to reach the broadest possible range of Bellevue’s diverse residents and park users.
• Serve as a primary point of contact for project information and updates. Respond to inquiries from city staff, community members, city boards and commissions, and the City Council.
• Develop, review, and implement contract documents such as contracts, drawings, technical specifications, performance bonds, punch lists, and permits.
• Evaluate and pursue grant funding for projects. Write or assist others in writing budget documents, grant applications, or other fundraising efforts.
• Prepare or contribute to technical analysis and best practice research. Actively participate in the department’s long-range planning, policy development, and strategic plan implementation.
• Provide recommendations on areas of subject matter expertise, such as trail network design, trail safety, public realm design, sustainable soft surface trail development, urban and regional trail development, trailhead design, accessibility, and code compliance.

Supervision Received and Exercised

• This position reports to the Capital Project Manager.
• Works under general supervision.
• May supervise or lead the work of consultants, interns, technicians, or other project support staff.

Qualifications

EDUCATION, EXPERIENCE, AND OTHER REQUIREMENTS:

• Graduation from an accredited four-year college or university with a degree in public administration, urban planning, landscape architecture, urban forestry, project management, civil engineering, or related field
• Five or more years of professional-related experience in managing the construction of capital projects
• An equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities may be considered
• Washington State Driver's License required or the ability to obtain a Washington State Driver’s License
• Must pass a criminal background check

Knowledge, Skills, Abilities And Competencies

• Knowledge of basic planning, design principles, and construction means and methods
• Knowledge of trail planning principles and trail construction means and methods is desirable.
• Knowledge of the principles and practices of municipal government; public bidding and contracting, as well as public park operations knowledge is desirable
• Knowledge of budgeting, cost estimating, multiple purchasing methods, and procedures.
• Public sector experience is desirable
• Excellent communication skills. Able to communicate effectively verbally, in writing, and graphically to provide project information to customers, co-workers, contractors, boards, commissions, and the City Council. Able to develop and deliver project presentations. The ability to deliver clear and concise verbal and written reports and recommendations.
• A demonstrated commitment to ongoing learning of diversity, equity, and inclusion along with a commitment to implement these principles in your work
• A collaborative team player. Ability to establish and maintain effective working relationships with city staff, outside vendors, project stakeholders, and the public.
• Ability to research and analyze complex information to provide practical and costeffective solutions
• Ability to balance competing interests and recognize sensitive political and organizational issues when they ariseAbility to maintain a keen customer service focus
• Computer proficiency in Word, Excel, PowerPoint, and familiarity with Bluebeam, GIS, or other graphic applications

Core Competencies

• Customer Focus: We are focused on the needs of our customers and on developing strong relationships with our customers.
• Instills Trust: Through authenticity, integrity, and honesty, we gain the trust and respect of all those with whom we work.
• Communicates Effectively: We understand the need to develop multimode forms of communication to address the needs of all the audiences with whom we are engaging.
• Cultivates Innovation: We are focused on generating new and creative ways for our organization to be successful.

Physical Demands

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with a disability to perform the essential functions.

• Work involves moving, communicating, operating objects, tools, or controls and reaching.
• Vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• The employee may be required to push, pull, lift, and/or carry up to 40 pounds.
• The noise level in the work environment is usually moderately quiet while in the office or moderately loud when in the field.
• Work involves driving to project sites and moving within the project areas.

Flexible/Hybrid Working

A hybrid work schedule is available for this position after an orientation period. Remote work for this position is subject to the department’s operational needs and will be discussed with candidates during the selection process. Full-time remote work is not an available option. Once hired, employees must reside in the State of Washington and within reasonable commuting distance to Bellevue City Hall.

Conditions of Employment

• All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
• All positions require the completion of references checks, including at least one prior supervisor.
• Some positions may require completion of a criminal background check prior to start employment
• Some positions may require obtaining a commercial driver's license (CDL), licensures, or additional certifications.

Company Culture & Diversity

At the City of Bellevue, you'll be part of a team committed to providing exceptional customer service, upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions, our interactions, and our decision making in the City of Bellevue organization is: Exceptional Public Service, Stewardship, Commitment to Employees, Integrity, Innovation, and Diversity, Equity & Inclusion. You'll work in an environment that is innovative, collaborative, future focused, and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. It's what makes the City of Bellevue an exciting place to work, live, and explore.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability, age, veteran status, or any other protected status.

The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program.

https://www.e-verify.gov/sites/default/files/IER_RightToWorkPoster.pdf

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RighttoWorkPosterES.pdf