Parks Department Fleet Coordinator

Huntley Park District; Huntley (IL); On-site; USD 22,000 - 29,000; Part time

Job summary

The Huntley Park District invites applicants for a part-time Parks Department Fleet Coordinator to support fleet maintenance, inspections, and equipment operations. The role requires strong organization, accuracy, and customer-focused service within a collaborative team.

Key duties include creating work orders, managing inventory, and coordinating maintenance schedules while reporting on fleet activity. Hours may vary, and IMRF eligibility applies. Valid Illinois driver’s license is required.

Qualifications

• Must be 18+ years old with HS diploma or GED.
• 2+ years of office experience.
• Proficient with MS Office (Word, Excel, PowerPoint, Outlook).
• Experience with inventory control or fleet/work order systems preferred.
• Strong verbal and written communication skills.

Responsibilities

• Organize and maintain fleet department areas.
• Create and monitor fleet work orders; manage fuel system and inventory.
• Inspect vehicles and equipment daily.
• Procure supplies for Parks staff.
• Track and document fleet repairs and service work.
• Report on fleet assets from purchase to disposal.

Skills

MS Office Suite

Verbal and written communication

Organizational skills

Attention to detail

Independent work

Education

High School diploma or GED

Tools

MS Office Suite

Inventory control system

Fleet/work order system

iPad / tablets

Job description

Description

Job Title: Parks Department Fleet Coordinator

Department: Parks and Facilities

Classification: Part-Time, Non-Exempt

Salary Range: $16.00 - $21.00/HR DOQ

IMRF Position: Yes

Directly Reports to: Operations Support Supervisor

DESCRIPTION

Under the direction and supervision of the Operations Support Supervisor, the Fleet Coordinator is responsible for providing administrative support to the Parks Department as it relates to the maintenance and operation of its fleet of vehicles, inspections, and equipment. Hours may vary. This position is IMRF (Illinois Municipal Retirement Fund) eligible. The ideal candidate for this newly created position must be a highly organized, highly motivated, positive, team player who is customer focused.

Requirements

1. Must be 18 years of age or older and a High School graduate or General Education Degree (GED) required.
2. Should have at least two years of previous office experience.
3. Requires accurate keyboarding skills, use of technology computers, phones, iPad, and proficiency with the MS Office Suite, i.e., Word, Excel, PowerPoint, and Outlook with the aptitude to learn other systems.
4. Past experience in office work, managing an inventory control system, fleet or work order system preferred.
5. Must have strong and effective verbal and written communication skills.
6. Must be comfortable speaking to staff and/or vendors.
7. Work independently and perform various duties for the Parks and Facilities Department.
8. Must have a strong attention to detail, manage multiple work orders, emergency repair scheduling, detailed parts searches, and recalls.
9. Must have a valid Illinois Driver’s “D” License.
10. Ability to obtain a Class C Non-CDL license within 12 months of hire.
11. Ability to obtain forklift certification within 6 months of hire.
12. Must have knowledge of equipment.

ESSENTIAL FUNCTIONS/RESONSIBILITIES

1. Organization and maintenance of fleet department areas.
2. Create work orders, monitoring work orders, managing fuel management system, maintaining fleet work order system, ordering parts, maintaining acceptable inventory levels or parts.
3. Inspection of vehicles and equipment used daily.
4. Purchase items for the Parks Department staff.
5. Track and document all fleet repairs and service work.
6. Monitor the district’s fleet and equipment assets from purchase to disposal and provide all necessary reporting.
7. Coordinate preventative maintenance schedules for all vehicles and equipment as needed.
8. Maintain and update fleet and equipment asset lists.
9. Order vehicle and equipment parts.
10. Coordinate pickup or delivery of vehicle and equipment parts.
11. Provide support unloading shipments and checking inventory.
12. Assist with pickup and delivery of equipment and supplies to support staff.
13. Generate and provide fleet and equipment reports.
14. Will be responsible for managing equipment and vehicle claims, equipment and vehicle warranties and equipment and vehicle recalls.
15. Provide administrative and data entry support.
16. Performs related work directed by the Operations Support Supervisor.

ENVIRONMENTAL CONDITIONS

1. Employee is exposed to indoor conditions – heat/air conditioning, fluorescent lighting.
2. Employee may be exposed to outside weather conditions including extreme heat and humidity, cold, snow and rain.
3. Employee may sit for long periods of time doing computer-related work.
4. Employee’s general work area is indoors in a smoke-free environment with controlled temperature and some fluorescent lighting.
5. Employee may be exposed to noise distractions from employees or equipment in adjacent work areas.

PHYSICAL REQUIREMENTS

1. Some bending, kneeling crouching, crawling, and reaching items off floor, under desks, and off of shelves.
2. Lift and move computer equipment, printers, storage boxes, etc. of up to 50 lbs.
3. Lift heavier objects, supplies, and materials with assistance from another team member or job-specific equipment.
4. Climb ladder to reach supplies or storage boxes on high shelves.
5. Perform repetitive hand/arm movements as when working on a calculator or computer keyboard.
6. Sitting for sustained periods of time while completing work at desk or workstations.
7. Reading handwritten information and writing legibly.
8. Ability to handle mental stress to cope with multiple tasks, deadlines, and situations with dissatisfied staff, vendors, etc.
9. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception.
10. Employee may be exposed to noise distractions from employees or equipment in adjacent work areas.

Reasonable accommodations may be made to enable individuals with disabilities.

SAFETY RESPONSIBILITIES

1. Must comply with all safety policies and procedures.
2. Be aware of, follow, and enforce rules and standards set forth by state, local, and other industry-specific standards as they apply to our operations.
3. Follow directions and exercise good judgement and safety awareness.
4. Use all required PPE.
5. All unsafe are to be corrected if it is your responsibility or reported.

GENERAL STATEMENT OF POLICIES, SAFETY, ETC.

It is expected that all Huntley Park District Staff work toward the Mission, Vision and Core Values of the Huntley Park District and comply with the policies and procedures as set forth by the Board of Commissioners. Resources that outline these policies and procedures include the Board Policy Manual, Personnel Policy Manual, Safety Manual, Departmental Manual, Area or Job Specific Manuals and other written or verbal procedures as provided by your supervisor. As all situations cannot be documented even in manuals such as these, it is further expected that your actions as an employee are always performed with safety in mind, respect of your fellow staff and customers in mind, and at the direction of your supervisor. It is expected that all staff will learn and understand these policies and procedures.

OUTLINE OF BENEFITS CAN BE LOCATED HERE

This job description is meant as an outline of the job and does not represent all duties or a contract of employment.