Parish Secretary - Assumption Catholic Church - Washington DC

Assumption Church 0106; Washington (District of Columbia); On-site; USD 7,800 - 11,000; Part time

Job summary

Assumption Catholic Church in Washington DC is seeking a Parish Secretary. The role reports to the Pastor and supports the Pastor with clerical tasks, calendar management, correspondence, and parish communications.

The position is part-time (10 hours/week) with afternoon hours on Tue–Thu. The successful candidate will handle messages, maintain records, and assist with the parish website and bulletins, ensuring smooth daily operations.

Qualifications

• Excellent written and spoken communication.
• Attention to detail and confidentiality.
• Strong organizational and clerical skills.

Responsibilities

• Greet visitors and provide receptionist services.
• Provide secretarial support to the Pastor.
• Manage parish calendars and records.
• Prepare parish bulletin and mailings.
• Maintain parish website and records.

Skills

Communication

Confidentiality

Organization

People skills

Attention to detail

Catholic faith knowledge

Education

High School diploma

Some college or business school

Tools

Microsoft Office

Parish Soft

Job description

Assumption Catholic Church in Washington DC is hiring a Parish Secretary.This role will report to the Pastor and the hours are:Tuesday 1:00pm – 4:30pmWednesday 1:00pm – 4:00pmThursday 1:00pm – 4:30pm

Position SummaryThe mission of the Catholic Archdiocese of Washington is to spread the light of the Gospel of Jesus Christ to the world. In the faithful pursuit of this mission, the Archdiocese is seeking a Parish Secretary. The Parish Secretary reports to and performs general secretarial support for the Pastor.

Duties and Responsibilities

• Greet all visitors
• Provide receptionist services for the office; take clear and accurate messages
• Provide secretarial and clerical services to the Pastor
• Handle correspondence and document preparation for the office
• Handle routine questions about the parish
• Maintain and update the Parish calendar
• Enter all sacramental information into the Parish records
• Oversee [prepare] the weekly Parish bulletin; oversee and review all requests
• Prepare regular and bulk mailing
• Screen and distribute all incoming mail
• Maintain filing system
• Manage inventory and purchasing of general office supplies
• Provide all recordkeeping services for the office
• Maintain all records for the office (e.g. directory, mailing list, events calendar, check requests, etc.)
• Maintain the parish website up to date
• Open and close the office

QualificationsKnowledge, Skills, and Abilities

• Faithful to the Catholic Church and teachings.
• Excellent ability to communicate both orally and in writing
• Attention to detail
• Ability to keep information confidential
• Strong organizational skills
• Outstanding people skills

Education and Experience:

• High School graduate
• Some college or business school training, a plus
• Three to five years’ of administrative experience
• Excellent working knowledge of Catholic terms and practices
• Experience in social media in a business setting
• Experience in creating business correspondence
• Advanced skills in Microsoft office
• Knowledge of Parish Soft software

Work Environment

This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type/Expected Hours of Work

Part-time employee (10 hours per week)