Parish Operations & Finance Manager

Roman Catholic Bishop of San Diego; Oceanside (CA); On-site; USD 71,000 - 75,000; Full time

Job summary

St. Mary Star of the Sea Catholic Church in Oceanside, CA seeks a full-time Parish Office Manager to ensure efficient parish operations and serve as main contact for parishioners and staff.

The role supports the Pastor in day-to-day management, project coordination, and high-level administrative functions. Responsibilities include budgeting, financial reporting, payroll processing, contract review, and coordinating with diocesan offices.

Qualifications

• Strong communication and HR management skills.
• Proficient with Microsoft 365 (Teams, Word, Excel, Outlook, PowerPoint, and OneDrive).
• Knowledge of federal and state employment laws.
• Ability to manage IT needs and evaluate contracts.
• Ability to organize digital and physical data.
• Leadership in office management and supervision.

Responsibilities

• Prepare annual budget for approval by Pastor and Finance Council.
• Generate monthly financial reports for Pastor and Finance Council.
• Attend quarterly Finance Committee Meetings.
• Attend Pastoral Council Meetings when needed.
• Participate in ad hoc Parish Building Committees.
• Review all contracts before the Pastor signs them.
• Complete the annual financial report to the Diocese.
• Verify employee timesheets and process payroll bi-weekly.
• Generate annual 1099 information for Diocese.
• Prepare annual real estate and personal property reports for Diocese.
• Attend Diocesan meetings for business managers.
• Meet with parishioners to determine fees, sign contracts, and collect deposits for parish venues.
• Oversee parish database maintenance with administrative staff.
• Manage electronic payment and donation services.
• Control the petty cash box.
• Work closely with the Pastor daily.
• Send donor acknowledgments and statements for tax purposes.
• Facilitate parishioner stewardship and fundraising activities.

Skills

Communication skills

HR management

Microsoft 365 proficiency

Employment law knowledge

IT needs management

Contract evaluation

Learning new software

Data organization

Office management leadership

Supervisory experience

Education

Bachelor's degree

Tools

Microsoft 365

Job description

St. Mary Star of the Sea Catholic Church in Oceanside, CA seeks a full-time Parish Office Manager to ensure efficient parish operations and serve as main contact for parishioners and staff.

The role supports the Pastor in day-to-day management, project coordination, and high-level administrative functions. Responsibilities include budgeting, financial reporting, payroll processing, contract review, and coordinating with diocesan offices.