Parish Office Secretary & Admin Coordinator

Church of The Assumption; Woodbridge (CT); On-site; USD 35,000 - 40,000; Full time

Job summary

Church of The Assumption is seeking a Parish Office Assistant/Parish Secretary in Woodbridge, CT. You will provide secretarial services to the Pastor and parish staff, manage front-desk tasks, answer calls, schedule appointments, prepare communications, and assist with bulletins and records.

Ideal candidates will have a high school diploma and prior secretarial experience, strong computer skills (Word, Excel, PowerPoint), and a hospitable, confidential approach to parish members and ministries.

Qualifications

• High school diploma or equivalent.
• Prior secretarial experience.
• Excellent computer skills (Word/Excel/PowerPoint).
• Ability to update parish website.
• Professional, hospitable demeanor.
• Ability to maintain confidentiality.

Responsibilities

• Perform secretarial duties for the Pastor and designated staff or parish ministries.
• Receive and place telephone calls; schedule appointments; prepare written communications.
• Receive and distribute mail to parish staff.
• Monitor parish email; distribute to appropriate staff or ministries.
• Greet visitors and refer them to staff as needed.
• Publish the weekly parish bulletin with Pastor and staff; coordinate content and layout.
• Coordinate volunteers for office/parish projects.
• Maintain office records and filing systems and office hours schedule.
• Attend staff meetings and take minutes.
• Oversee office supply inventory and ordering.
• Prepare and mail quarterly ministry schedules; assist with Sacramental records and calendars.

Skills

Microsoft Word

Excel

PowerPoint

Website updates

Confidentiality

Professional communication

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Job description

Church of The Assumption is seeking a Parish Office Assistant/Parish Secretary in Woodbridge, CT. You will provide secretarial services to the Pastor and parish staff, manage front-desk tasks, answer calls, schedule appointments, prepare communications, and assist with bulletins and records.

Ideal candidates will have a high school diploma and prior secretarial experience, strong computer skills (Word, Excel, PowerPoint), and a hospitable, confidential approach to parish members and ministries.