Parish Office Assistant

Oxford Senior Living; West Hartford (CT); On-site; USD 40,000 - 52,000; Full time

Job summary

The Parish Office Assistant at Oxford Senior Living provides administrative support to the pastor and designated staff, serving as a primary contact for parishioners, visitors, and community members in a small office setting.

The role requires professionalism, confidentiality, hospitality, and responsive service, with responsibility for scheduling, records maintenance, event coordination, and ensuring accurate data entry across church records.

Qualifications

• Provide administrative support, including phone coverage, appointment scheduling, mail processing, visitor reception, inquiry routing.
• Maintain office records, files, and data systems.
• Coordinate volunteer support for office operations, parish projects, and related activities.
• Schedule Mass intentions and Sanctuary Lamp requests.
• Coordinate baptisms, funerals, Masses, and parish events by communicating procedures and coordinating with appropriate contacts.
• Assist parishioners, visitors, and others seeking information or support.
• Enter and maintain accurate parish data and records.
• Maintain sacramental records, respond to record requests, and update Sacramental Books as needed.
• Perform other related duties as assigned.

Responsibilities

• Provide administrative support, including phone coverage, appointment scheduling, mail processing, visitor reception, inquiry routing.
• Maintain office records, files, and data systems.
• Coordinate volunteer support for office operations, parish projects, and related activities.
• Schedule Mass intentions and Sanctuary Lamp requests.
• Coordinate baptisms, funerals, Masses, and parish events by communicating procedures and coordinating with appropriate contacts.
• Assist parishioners, visitors, and others seeking information or support.
• Enter and maintain accurate parish data and records.
• Maintain sacramental records, respond to record requests, and update Sacramental Books as needed.

Skills

Organizational skills

Prioritization

Record-keeping

Interpersonal skills

Written communication

MS Office

Confidentiality

Adaptability

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Data systems

Job description

• Location 872 FARMINGTON AVE,West Hartford, CT, 06119,United States
• Job Category Administrative, Clerical, Office Support
• Employee Type Non-Exempt
• Required Degree High school
• Manage Others No

Description

The Parish Office Assistant provides administrative support to the pastor and designated staff and serves as a primary contact for parishioners, visitors, and community members. This role requires professionalism, confidentiality, hospitality, and responsive service.

Requirements

• Provide administrative support, including phone coverage, appointment scheduling, mail processing, visitor reception, inquiry routing.
• Participate in maintaining office records, files, and data systems.
• Coordinate volunteer support for office operations, parish projects, and related activities.
• Schedule Mass intentions and Sanctuary Lamp requests.
• Coordinate baptisms, funerals, Masses, and parish events by communicating procedures and coordinating with appropriate contacts.
• Assist parishioners, visitors, and others seeking information or support.
• Enter and maintain accurate parish data and records.
• Maintain sacramental records, respond to record requests, and update Sacramental Books as needed.
• Perform other related duties as assigned.

Summary

Qualifications

• Knowledge of and respect for the Catholic Church and its mission.
• Strong organizational, prioritization, and record-keeping skills.
• Effective interpersonal and written communication skills.
• Proficiency with Microsoft Word, Excel, Outlook, and standard office technology.
• Ability to use computer networks and internet-based tools effectively.
• Attention to detail and accuracy in maintaining records.
• Ability to prepare correspondence, minutes, and reports.
• Ability to maintain confidentiality.
• Ability to work effectively in a small office environment and adapt to changing priorities.

Education and Experience

• High school diploma or equivalent required.
• Three to five years of office experience preferred.

Physical Requirements and Work Environment

• Prolonged periods of sitting and computer use are required.
• Must be able to lift, carry, push, or pull up to 25 pounds.
• Occasional stooping, bending, and reaching may be required.
• Work may involve exposure to variable temperatures.
• Work is performed in a standard office environment using standard office equipment.

Additional Information