Parish Business Manager

Kids for the Future; Philadelphia (Philadelphia County); On-site; USD 30,000 - 47,000; Part time

Job summary

Kids for the Future, on behalf of St. Maximilian Kolbe Parish in West Chester, PA, seeks a Part-Time Parish Business Manager to direct fiscal operations, budgeting, and internal controls in line with Archdiocesan guidelines.

Proficiency in bookkeeping and QuickBooks is required; payroll is handled by UKG. Duties include managing invoices and deposits, reconciling bank accounts, preparing reports for the Finance Committee, maintaining personnel records, open enrollment, and supporting parish

Qualifications

• Bookkeeping experience and proficiency with QuickBooks.
• Experience with payroll processing and vendor payments.
• Strong organizational skills and confidentiality.

Responsibilities

• Process invoices, confirm goods/services, and prepare checks.
• Prepare deposits and make bank deposits.
• Reconcile parish bank accounts monthly.
• Prepare the Annual Operating Budget per Archdiocese guidelines.
• Review budget vs actuals and present to Finance Committee.
• Maintain parishioner contribution records and receipts.
• Oversee counting procedures for collections and special offerings.
• Maintain internal controls for parish receipts.
• Maintain personnel files and Archdiocesan requirements.
• Oversee payroll via UKG; manage benefits enrollment.
• Support external audits and provide back-up to front office.

Skills

Bookkeeping

Payroll

Accounting

Communication

Attention to detail

Tools

QuickBooks

Microsoft Office

UKG

Penserve

Job description

• Location 1601 Cherry Street,Suite 100,Philadelphia, PA, 19102-1310,United States
• Job Category Parish Business Manager
• Employee Type FT Exempt

Contact information

PARISH BUSINESS MANAGER

ST. MAXIMILIAN KOLBE PARISH

WEST CHESTER, PA

PART TIME – APPROXIMATELY 24 HOURS PER WEEK

Position Summary: Under the direction of the Pastor, the Parish Business Manager will lead and conduct the fiscal operations of St. Maximilian Kolbe Parish. This leadership is, at all times, framed by the necessary approvals from the Pastor in concert with the Policies, Procedures and Guidelines set forth by the Archdiocese regarding financial and temporal transactions. Specific duties and skills for a potential candidate are as follows:

• Bookkeeping experience and proficiency with QuickBooks
• Ensure prompt payment of invoices – confirm receipt of goods / services; obtain necessary approvals; prepare checks for the Pastor’s signature
• Prepare deposits and take them to the bank
• Monitor and reconcile all parish bank accounts on a monthly basis including organizational bank accounts – Mass Stipend, Charity, and CYO accounts
• Prepare the Annual Operating Budget in the format required by the Archdiocese of Philadelphia; review with the Pastor and Finance Committee
• Review budget to actuals on a quarterly basis; prepare reports and present to the Finance Committee at the quarterly meetings
• Supervise / Maintain the records of parishioner contributions
• Oversee the counting procedures established by the parish and supervise counting on special collections such as Christmas
• Develop and monitor a strong system of internal control for parish receipts

Personnel and Payroll

• Maintain parish employee personnel files and be certain they include all pertinent information relating to the employees as per Archdiocesan requirements
• Responsible for maintaining documents relating to the Safe Environment Program for all parish employees
• Conduct the employee benefits open enrollment, handle requests to change benefits
• Perform bi-weekly payroll duties through outside payroll service - UKG
• Utilize Penserve’s internet program to ensure accuracy of all 403(b) contributions

Insurance

• Monitor compliance with Archdiocesan policy regarding contracts and insurance requirements

Administrative

• Prepare PowerPoint slides for the Finance Council Meetings and record the minutes
• Process and record monthly and weekly ACH church donations
• Prepare and mail annual contribution records to parishioners including special donations
• Provide support to parish organizations such as the Kolbe Club, Bible Study Groups, CYO, etc.
• Assist with external audit
• Serve as a backup to the front office as needed
• Any additional duties / projects as required by and in support of the Pastor’s responsibilities to the parish and Archdiocese

Job Qualifications and Requirements

• Experience in business and/or accounting
• Proficient in Microsoft Office and QuickBooks
• Excellent communicator with strong organizational skills and attention to detail
• High level of integrity and confidentiality
• Strong commitment to the mission of the Catholic Church and a strong belief in Catholic Education

NOTE: This job description in not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the parish school.