Business Manager

Kids for the Future; Warminster Township (Bucks County); On-site; USD 25,000 - 38,000; Part time

Job summary

Kids for the Future is seeking a part-time exempt Business Manager to oversee administrative, financial, and operational functions for a parish in Warminster, PA. The role supports the pastor and leadership in stewarding church resources and ensuring compliant, efficient day-to-day operations.

The position requires managing budgets, human resources, facilities, contracts, risk management, and regulatory compliance, with a focus on confidentiality and ethical stewardship aligned with Catholic

Qualifications

• Oversees administrative, financial, and operational functions of a parish.
• Knowledge of diocesan policies and compliance.

Responsibilities

• Prepare and manage the parish annual budget.
• Monitor income, expenses, and cash flow; handle accounts payable/receivable and payroll.
• Prepare financial reports for pastor and finance council.

Tools

QuickBooks

Job description

• Location 215 E County Line Rd,Warminster, PA, 18974,United States
• Job Category Business Manager
• Employee Type PT Exempt

Description

215 E. County Line Road

GENERAL DESCRIPTION

The Business Manager oversees the administrative, financial, and operational functions of a parish, supporting the pastor and parish leadership in the stewardship of the church's resources. This role includes managing budgets and finances, human resources, facilities and maintenance, vendor and contract administration, risk management, and regulatory compliance. The business manager works collaboratively with clergy, staff, volunteers, and parish committees to ensure the efficient day-to-day operation of the parish while supporting its mission, ministries, and service to the community.

DUTIES AND RESPONSIBILITIES

• Prepare and manage the parish annual budget.
• Monitor income, expenses, and cash flow.
• Responsible for accounts payable, accounts receivable, payroll, and bank reconciliations.
• Prepare financial reports for the pastor and finance council.
• Ensure proper internal controls and financial accountability.

Human Resources

• Administer payroll and employee benefits.
• Maintain personnel records and employment documentation.
• Ensure compliance with employment laws and diocesan policies.

Facilities and Property Management

• Oversee maintenance and repairs of church buildings, offices, schools, and grounds.
• Coordinate capital improvement projects and renovations.
• Manage relationships with contractors, vendors, and service providers.
• Ensure facilities meet health, safety, and accessibility standards.

Administrative Operations

• Supervise office operations and administrative staff.
• Develop and implement administrative procedures.
• Manage contracts, leases, and service agreements.
• Oversee office equipment, technology, and records management.

Risk Management and Compliance

• Ensure compliance with diocesan policies.
• Coordinate insurance coverage and claims.
• Maintain required licenses, permits, and safety inspections.

Stewardship and Parish Support

• Support stewardship initiatives and fundraising efforts.
• Assist with donor record management and financial reporting.
• Provide financial information for parish planning and decision-making.

Leadership and Collaboration

• Serve as a member of the parish leadership team.
• Advise the pastor on financial and operational matters.
• Work closely with the Parish Finance Council and other committees.

Strategic Planning

• Assist in developing long-term financial and facility plans.
• Identify opportunities to improve operational efficiency.
• Support implementation of parish strategic initiatives.

A successful Business Manager combines strong business and financial management skills with an understanding of Catholic values, ethical stewardship, confidentiality, and a commitment to supporting the parish's pastoral mission. Knowledge of QuickBooks is required.