Parish Administrator

ST BARNABAS EPISCOPAL CHURCH; Ohio; On-site; USD 45,000 - 60,000; Full time

Job summary

St. Barnabas Episcopal Church in Ohio seeks a Parish Administrator to coordinate the parish office, communications, facilities, and day-to-day operations under the Rector.

You will be a welcoming presence, handle calendars, records, and vendor relations, and support staff and ministry leaders with discretion and hospitality. This role requires exceptional attention to detail, strong organization, clear written and verbal communication, and the ability to manage multiple priorities while

Qualifications

• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency with common office software and digital communication tools.
• Ability to manage multiple projects and priorities independently.
• Professional discretion in handling confidential information.
• A welcoming, service-oriented attitude.
• Sound judgment, reliability, and initiative.
• Ability to work collaboratively with clergy, staff, volunteers, and parishioners.

Responsibilities

• Maintain parish office hours and be a welcoming presence for parishioners, visitors, vendors, and community members.
• Maintain calendars, records, directories, membership information, and diocesan documentation with high accuracy.
• Coordinate substitute office coverage as needed.
• Attend staff meetings and stay familiar with parish activities and communications.
• Prepare and distribute weekly service bulletins, newsletters, and other communications.
• Maintain parish website and social media platforms.
• Support parish communications in line with church mission and identity.
• Provide general administrative support to the Rector, Vestry, staff, and ministry leaders.
• Coordinate building use, facility scheduling, and operational needs with parish staff.
• Serve as primary contact for vendors, contractors, and service providers.
• Maintain office-related contracts, records, and service agreements.
• Coordinate facilities and maintenance with parish committees and providers.
• Provide routine supervision and administrative support for designated parish staff.
• Supervise the Parkside Hall Coordinator, Sunday Nursery Caregiver, and Sextons (custodians).
• Coordinate with the Sunday School Director regarding scheduling, nursery coordination, volunteer records, and safeguarding requirements.
• Maintain safeguarding records and training documentation for children’s ministry volunteers.

Skills

Attention to detail

Organizational skills

Communication

Digital tools

Time management

Discretion

Hospitality

Team collaboration

Professional boundaries

Job description

Job Description

The Parish Administrator serves as the primary coordinator of the administrative life of St. Barnabas Episcopal Church. Working closely with the Rector, staff, volunteers, and parish leadership, the Parish Administrator helps ensure the smooth, organized, and welcoming functioning of the parish office, communications, facilities coordination, and day-to-day operations of the church.

This position requires exceptional attention to detail, strong organizational ability, excellent communication skills, and a gracious and hospitable presence. The Parish Administrator serves as an important point of connection for parishioners, visitors, vendors, staff members, and members of the wider community.

The Parish Administrator reports directly to the Rector. To maintain appropriate professional boundaries and avoid conflicts of interest, current members of St. Barnabas Episcopal Church will not be considered for this position.

Key Responsibilities

Office Administration and Communications

• Maintain regular parish office hours and serve as a welcoming and professional presence for parishioners, visitors, vendors, and community members.
• Maintain parish calendars, records, directories, membership information, and diocesan documentation with a high degree of accuracy.
• Coordinate substitute office coverage as needed.
• Attend staff meetings and maintain familiarity with parish activities and communications.
• Prepare and distribute weekly service bulletins, newsletters, and other parish communications.
• Maintain and update the parish website and social media platforms.
• Support parish communications in a manner consistent with the mission and identity of St. Barnabas.
• Provide general administrative support to the Rector, Vestry, staff, and ministry leaders.

Facilities and Operations

• Coordinate building use, facility scheduling, and operational needs with parish staff and ministry leaders.
• Serve as the primary parish contact for vendors, contractors, and service providers.
• Maintain office-related contracts, records, and service agreements.
• Coordinate facilities and maintenance needs with designated parish committees and service providers.
• Provide routine supervision, scheduling, and administrative support for designated parish staff in coordination with the Rector.

Staff Management

• Supervise the Parkside Hall Coordinator, Sunday Nursery Caregiver, and Sextons (custodians).

Children's Ministry Support

• Coordinate with the Sunday School Director regarding classroom scheduling, nursery coordination, volunteer records, and Safeguarding requirements.
• Maintain Safeguarding records and training documentation for children's ministry volunteers.

Qualifications and Desired Traits

The ideal candidate will demonstrate:

• Exceptional attention to detail and accuracy
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Proficiency with common office software and digital communication tools
• The ability to manage multiple projects and priorities independently
• Professional discretion in handling confidential information
• A welcoming, service-oriented attitude
• Sound judgment, reliability, and initiative
• The ability to work collaboratively with clergy, staff, volunteers, and parishioners

Prior administrative, nonprofit, church, communications, or office management experience is pref