Parish Administrative Assistant - Front Desk & Scheduling

Archdiocese of St. Louis; Missouri; On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Flexible working times

Remote working options

Generous paid vacation

Personal leaves of absence

Job summary

The Archdiocese of St. Louis is seeking a Parish Administrative Assistant to serve as the first point of contact for the parish.

You will manage front desk operations, greeting visitors with warmth and directing inquiries, and support daily administrative tasks in alignment with Catholic mission. You will handle parish records, Mass intentions, calendars, and events, while coordinating with clergy and staff.

Qualifications

• Front desk operations and hospitality experience preferred.
• Ability to manage parish records and confidentiality.
• Strong interpersonal and communication skills.
• Proficiency with Microsoft Office.

Responsibilities

• Greet parishioners and visitors professionally.
• Answer and direct incoming calls courteously.
• Receive, sort, and distribute mail and packages.
• Schedule Mass intentions and maintain calendars.
• Support clergy and staff with administrative tasks.
• Maintain parish records and confidentiality.
• Prepare documentation for sacraments and funerals.
• Coordinate parish events and space usage.

Skills

Hospitality and customer service

Organization and time management

Communication and professionalism

Discretion and confidentiality

Education

High school diploma

Administrative training or experience

Tools

Microsoft Office

Job description

The Archdiocese of St. Louis is seeking a Parish Administrative Assistant to serve as the first point of contact for the parish.

You will manage front desk operations, greeting visitors with warmth and directing inquiries, and support daily administrative tasks in alignment with Catholic mission. You will handle parish records, Mass intentions, calendars, and events, while coordinating with clergy and staff.