PARALEGAL SUPERVISOR

University of California Office of the President; San Francisco (CA); On-site; USD 120,000 - 142,000; Full time

Job summary

The University of California Office of the President seeks an experienced Legal Operations Supervisor 2 to provide advanced paralegal support across multiple practice groups. The role acts as a liaison with internal clients, outside counsel and external organizations, compiling and analyzing data, editing drafts, and filing documents.

Responsibilities include supervising paralegal staff, managing projects, and mentoring team members, while ensuring compliance and timely delivery.

Qualifications

• Minimum of eight years of relevant work experience and/or training required.

Responsibilities

• Provides highly complex analyses across a broad spectrum of practice areas and/or administrative topics, policies and initiatives as a specialist.
• Coordinate, analyze and assist with litigation and claims arising at UC campuses and medical centers; develop case strategy and problem-solving strategies.
• Interact with all levels of University staff and external clients in gathering information and fact-finding.
• Research legal matters, analyze, and report to attorneys; develop and advocate solutions to system issues.
• Provide summaries, analyses, recommendations and positions to clients, outside counsel and UC Legal attorneys.

Skills

MS Office Suite

Advanced research

Analytical/problem-solving

Communication skills

Confidentiality

Interpersonal skills

Education

Bachelor’s degree in related field

Tools

Relativity

Logikcull

Job description

Position Summary

Provides advanced paralegal support for attorneys across multiple practice groups. Acts as liaison with internal clients, outside counsel and external organizations. Compiles and analyzes data and information from diverse sources, assembles, proofs and edits drafts of documents, and files legal documents with appropriate entities. Conducts research on projects as directed by attorneys, assists attorneys from multiple locations, and performs other duties as assigned. Works independently with a high degree of knowledge in paralegal practice and autonomously develops and oversees new programs and processes. Provides direct supervision and guidance to other paralegal personnel.

Responsibilities

• 60% Paralegal duties:
  • Provides highly complex analyses across a broad spectrum of practice areas and/or administrative topics, policies and initiatives and provides in-depth, complex research and analyses as a specialist in multiple practice areas.
  • Coordinate, analyze and assist with litigation and claims arising at the UC campuses and medical centers, including developing case strategy and other problem‑solving strategies.
  • Interact with all levels of University staff and external clients in gathering information and fact‑finding.
  • Research legal matters, analyze, and report to attorneys in the practice area, developing and advocating solutions to system issues such as Net Docs and CounselLink.
  • Perform document reviews in response to subpoenas, discovery requests and California Public Records Act requests for privilege, using keyword and metadata (Boolean) searches and producing electronically stored information (“ESI”) and paper documents utilizing eDiscovery platforms such as Logikcull and/or Relativity.
  • Propose, lead and/or participate on legal policy and planning committees and UC Legal practice working groups.
  • Under direction of a UC Legal attorney, research, review, interpret, and analyze law, policy, state and federal legislation, and technical information in various areas of legal practice.
  • Provide summaries, analyses, recommendations and positions to clients, outside counsel and UC Legal attorneys. Research and summarize best practices in the paralegal field.
  • Develop proposals and recommendations to guide and support a broader strategic direction for the organization.
  • Manage projects and act as a lead to staff to ensure all components of a project are completed accurately and within designated time‑frames.
• 40% Team Management and Leadership:
  • Mentor team members, provide constructive feedback, and support continuous career development.
  • Serve as a resource to colleagues regarding legal terminology, laws, judicial decisions, court jurisdictions and procedure.
  • Work with attorneys to direct work to appropriate direct reports to ensure balanced workloads and opportunities.
  • Meet with direct reports for recurring 1‑on‑1s and performance review check‑ins.
  • Create work schedules, assign specific tasks, and manage workloads to meet deadlines.
  • With guidance from manager, address and resolve employee disputes, complaints, or disciplinary issues fairly.
  • Discuss possible areas for process improvement as well as status of active projects and any other job‑related needs.
  • Work with direct reports on strategic initiatives and UC Legal goals to ensure compliance.
  • Identify areas for development of self and team and develop plans to obtain necessary training.
  • Delegate work to team members as needed.

Experience

• Minimum of eight years of relevant work experience and/or training required.

Skills and Abilities – Required Qualifications

• Experience in and mastery of a significant body of legal knowledge relating to one or more practice areas represented within UC Legal’s Office of General Counsel, as demonstrated by eight years progressively responsible experience as a paralegal working in a commercial firm, government or educational institution.
• Proficiency in the use of MS Office Suite (Word, Excel, Access and PowerPoint), electronic mail and the Internet, and experience with applications to store, retrieve, and analyze data, and generate reports.
• Advanced research, analytical/problem‑solving skills in support of practice areas, assembling proofs and edits of documents.
• Strong communication and interpersonal skills to communicate effectively with all levels of staff and influence, both verbally and in writing.
• Strong skills to research and problem‑solve to obtain information or data from various sources and materials, organizing with excellent attention to detail into a comprehensive package.
• Ability to use discretion and maintain all confidentiality.

Preferred Qualifications

• Thorough knowledge of supervisory techniques gained from experience supervising clerical staff, or an equivalent combination of training, education and experience.
• Strong planning and organizational skills to deploy staffing effectively.
• Knowledge of eDiscovery software including but not limited to Relativity and Logikcull.
• Knowledge of UC protocols and procedures.
• Ability to multi‑task with demanding time‑frames.

Education

• Bachelor’s degree in a related field or equivalent experience / training required.

Special Conditions

The person hired will be required to reside within California and report to work on‑site at the UC Office of the President located in Oakland, CA on a regular basis. Current policy requires that a new employee work on‑site at least two days per week on Tuesday and Wednesday (“anchor days”). In exceptional circumstances approved by the General Counsel, candidates residing in or willing to relocate to California may be considered for a fully remote work arrangement.

Salary and Benefits

Job Title: Legal Operations Supervisor 2
Job Code: 007381
Salary Grade: 23
Payscale: $120,000 - $142,000 annual, commensurate with experience

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging.

EEO Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.