Paralegal Specialist & Legal Operations

SkyChefs; Irving (TX); Hybrid; USD 75,000 - 95,000; Full time

Job summary

SkyChefs, a leading aviation culinary and services partner, seeks a Legal Operations & Paralegal Specialist to join its team at the Irving, TX headquarters. This hybrid onsite role supports regulatory, governance, litigation, and contract management across the company.

You will handle regulatory filings, document preparation, contract workflow, and liaison with counsel, with opportunities to impact a fast-paced, team-driven environment.

Qualifications

• Bachelor's degree in a related field.
• Three to five years of paralegal or equivalent experience.
• Paralegal certificate required.
• Expertise in litigation support activities and contract management.
• Basic understanding of corporate governance, regulatory and compliance concepts.
• Proficient in Microsoft Office; PowerBI is a plus.

Responsibilities

• Monitor regulatory filings and governance requirements across jurisdictions.
• Support litigation and dispute management; organize case files and deadlines.
• Manage contract lifecycle including NDAs and vendor/customer agreements.
• Support contract intake, review, routing, execution, renewal and record retention.
• Perform administrative duties: processing invoices, budgeting, filing updates.
• Collaborate with cross-functional stakeholders and external counsel.

Skills

Litigation support

Contract management

Regulatory compliance

Cross-functional communication

Time management

Education

Bachelor's degree

Paralegal certificate

Tools

PowerBI

Microsoft Excel

PowerPoint

Outlook

Job description

Since 1942, SkyChefs has taken culinary excellence to new heights. As a trusted partner to the nation’s leading airlines and retailers, we proudly deliver millions of meals and exceptional service experiences every year across 43 sites throughout the United States. Built on a legacy of operational excellence, culinary expertise, and continuous innovation, we are committed to setting the industry standard in aviation culinary, airline services, last-mile logistics, and retail commerce. From the kitchen to the runway, our teams work together to deliver quality, reliability, and service at every altitude. Our people are the heart of everything we do. At SkyChefs, a career is more than a job – it’s an opportunity to grow, lead, and make an impact in a fast-paced, team-driven environment. Join America’s first, foremost, and finest and take your career to new heights.

The Legal Operations & Paralegal Specialist will support the legal and compliance teams through a wide variety of legal, transactional, litigation, regulatory, governance and administrative responsibilities. This role will manage regulatory and corporate governance requirements, assist with litigation and transactional matters, conduct legal research, prepare legal documents for attorney review, support contract management, and coordinate legal operations to ensure efficient delivery of legal services through the Company.

• Work location: SkyChefs corporate headquarters in Irving, TX
• Work type: Onsite Monday-Thursday, remote on Friday

Main Accountabilities

• Monitor and track laws, regulations, and regulatory guidance as requested by Legal, Compliance or Risk Area Owner and maintain Company required filings across all jurisdictions in which Company operates.
• Conduct basic regulatory and legal research and summarize findings.
• Support litigation and dispute management by organizing case files, responding to subpoenas, tracking deadlines, correspond with outside counsel, and maintaining related records
• Help maintain corporate governance documents and registrations, regulatory inventories, compliance logs, and documentation
• Manage the lifecycle of a broad range of commercial contracts, including non-disclosure agreements, consulting services agreements, purchasing agreements, and other vendor and customer contracts.
• Support contract intake, review, routing, execution, tracking, renewal management and record retention while maintaining contract repository, monitoring key obligations and deadlines, and helping ensure clarity, fairness, regulatory compliance, and adherence to company policies throughout the contracting process.
• Perform various related administrative services including processing invoices for payment, budget monitoring, file/database management, annual filing updates and registered agent correspondence
• Perform other legal, compliance, and administrative duties as assigned.

Knowledge, Skills and Experience

• Bachelor's degree required.
• Three to five years’ minimum relevant experience and/or a paralegal certificate required.
• Must have expertise in litigation support activities; basic understanding of corporate governance, regulatory and compliance concepts; understanding contract language is a plus.
• Demonstrated computer proficiency with Microsoft products (Outlook, Excel, PowerPoint) and the ability to become proficient in other software (e.g., PowerBI)
• Demonstrate your versatility by seamlessly transitioning between independent work and collaborative teamwork.
• Self-motivated with the ability to think creatively and successfully manage multiple tasks, often meeting multiple deadlines simultaneously and working with minimal direct supervision.
• Navigate complex tasks with ease, paying close attention to all aspects of the task, from small details to overarching goals in order to ensure accuracy and completeness of work.
• Exude confidence in building relationships and communicating with a diverse range of stakeholders, from customers to employees at all levels

SkyChefs is an EEO and Affi