Paralegal Project Specialist

Arizona Department of Administration; Phoenix (AZ); Hybrid; USD 58,000 - 61,000; Full time

Benefits offered by this job

Sick leave

Vacation with holidays

Parental Leave

Health and dental insurance

Retirement plan

Life insurance & disability

Optional benefits

Job summary

The Industrial Commission of Arizona, Phoenix, seeks a Senior Paralegal to provide advanced litigation and case management support in the Legal Division. Responsibilities include drafting documents, conducting research, coordinating filings, maintaining records, and supporting discovery in a fast-paced environment.

The role offers flexible remote work within Arizona based on performance, and requires strong organization, judgment, and communication skills to handle multiple priorities and ensure

Qualifications

• Legal concepts, terminology, and procedures; use of statutes and case law.
• Knowledge of admin hearing and court rules and filing requirements.
• Formatting and organization of legal documents and pleadings.
• Understanding attorney-client confidentiality and ethics.
• Experience with case management software and official systems.

Responsibilities

• Prepare legal documents, pleadings, motions, and case materials.
• Conduct legal research and draft memoranda on legal issues.
• Coordinate court and admin filings and meet deadlines.
• Maintain case files and case management records.
• Review public records requests and subpoenas; draft responses.
• Assist with certified records and appellate filings.
• Support discovery with document organization and production.
• Participate in process improvements and SOPs.
• Train and supervise Legal Assistants, review work.

Skills

Legal concepts

Legal research

Legal writing

Confidentiality

Communication skills

Education

Paralegal Studies certificate

Tools

Case management software

Commission case systems

Job description

INDUSTRIAL COMMISSION

Are you ready to work for an exceptional state agency that works to protect the life, health, safety, and welfare of the employees in the State of Arizona? The Industrial Commission of Arizona (ICA) is committed to the highest standards of compliance, demonstrating leadership in all areas, and teaching and working with employers and employees to make them successful. A thriving workforce in Arizona is what we strive for and work towards each day.

Senior Paralegal

Job Location:

Legal Division
800 W. Washington ST
Phoenix, AZ 85007

Posting Details:

Salary: $58,000 -$61,000

Grade: 20

Closing Date: October 14, 2026

Job Summary:

The Senior Paralegal provides advanced litigation and case management support to the Legal Division, helping ensure efficient legal operations and compliance with applicable laws and procedures. This position requires strong organizational skills, sound judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment.
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

• Prepare legal documents, correspondence, pleadings, motions, and other case-related materials.
• Conduct legal research and draft memoranda on legal and factual issues.
• Coordinate court and administrative filings, ensuring compliance with deadlines and procedural requirements.
• Maintain case files, legal records, and the case management system.
• Review and process public records requests and subpoenas, including drafting responses.
• Assist with preparing certified records and appellate filings.
• Support discovery by organizing, reviewing, redacting, and producing documents for hearings and litigation.
• Participate in process improvement initiatives and support standard operating procedures.
• Train and provide guidance to Legal Assistants, including reviewing work products.

Knowledge, Skills & Abilities (KSAs):

• Legal concepts, terminology, principles, procedures, legal research methods, legal writing, and the use of statutes, codes, case law, and other legal resources.
• Administrative hearing and court rules, procedures, and filing requirements.
• Content, organization, and formatting of legal documents, pleadings, correspondence, and court filings.
• Understanding of the attorney-client relationship, including confidentiality, discretion, and ethical responsibilities.
• Case management software, Commission computer systems, and case management program objectives, standards, and procedures.

Skills in

• Conducting legal research and extracting information from statutes, codes, legal documents, and court decisions.
• Applying information from legal sources to prepare legal documents and support legal investigations.
• Drafting complex legal documents and correspondence with accuracy and attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Strong analytical, organizational, planning, multitasking, and time management skills. .

Ability to

• Organize, prioritize, and manage multiple assignments while meeting competing deadlines.
• Utilize automated case management systems and follow office procedures for maintaining and tracking legal records.
• Track court actions in multiple jurisdictions.
• Interpret and apply laws, regulations, policies, procedures, and legal authorities.
• Elicit and evaluate information during legal investigations. Plan, organize and execute training programs.
• Establish and maintain effective working relationships with attorneys, court personnel, government representatives, coworkers, clients, and the public.
• Work effectively in a fast-paced, challenging environment and adapt to changing priorities while maintaining a professional, positive, and collaborative attitude.
• Exercise sound judgment, maintain integrity, and handle confidential information with discretion.
• Interact courteously, ethically, and professionally with a diverse group of internal and external stakeholders.
• Proofread legal documents and work products to ensure accuracy, completeness, and quality.

Selective Preference(s):

Certificate of Completion in a Paralegal Studies Program and 5 years applicable experience.

Pre-Employment Requirements:

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate Arizona driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.

Retirement:

You will be eligible to participate in the state employee health/disability insurance plan, and you are required to participate in the Arizona State Retirement System (ASRS). ASRS participation may begin immediately or upon your 27th week of employment. Contributions are matched by the employer.

Contact Us:

If you have any questions, please feel free to call 602-542-5559 or email [e-mail] for assistance. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.

Advertised: 30 Sep 2026 US Mountain Standard Time
Applications close: 14 Oct 2026 US Mountain Standard Time