Paralegal & Legal Compliance Specialist - AI

Ahtna; Anchorage (AK); On-site; USD 93,000 - 114,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) match

PTO

Paid Holidays

Job summary

Ahtna is seeking a Paralegal & Legal Compliance Specialist in Alaska under the General Counsel to research law, prepare documents, and oversee corporate compliance for the Ahtna Family of Companies.

The role includes forming Alaska entities, managing filings, notary services, and ensuring reporting obligations nationwide and internationally; a strong legal research and document drafting background is required.

Qualifications

• Bachelor's degree or equivalent; or an Associate degree plus a paralegal certificate.
• Five years of paralegal experience.
• Five years of experience in legal compliance.
• Notary public registration for Alaska.

Responsibilities

• Maintains corporate books, records, and files for the Ahtna family of companies.
• Manages service of process and state filings, including annual reports.
• Researches and analyzes laws under attorney supervision.
• Drafts articles, bylaws, operating agreements, stock certificates, and other documents.
• Provides notarial services to the company and shareholders.
• Form new Alaska entities and oversee related licenses and registrations.

Skills

Paralegal experience

Legal compliance experience

Notary Public (Alaska)

Education

Bachelor's degree or equivalent; Associate + paralegal certificate

Tools

Microsoft Office

Adobe Acrobat

Legal research software

Litigation support software

Job description

Summary

Under the direction of the General Counsel, the Paralegal & Legal Compliance Specialist is responsible for researching law, investigating facts, preparing documents and overseeing incorporation and legal compliance of entities.

The salary range for this position is $92,707-$114,493 per year.

This position comes with a competitive and comprehensive benefits package, including medical, dental, and vision insurance, life insurance, a 401(k) plan with a 3% match, paid time off (PTO), and company-paid holidays.

Essential Duties and Responsibilities

including but not limited to:

• Paralegal related tasks:
  • Maintains books, records, and files, including corporate books for all of the companies in the Ahtna Family of Companies and legal files.
  • Maintains communication with the Legal Department's clients and outside entities, including performing primary intake.
  • Manages Agents for Service of Process and state compliance filings, including periodic corporate reports, foreign company registrations, business licensing, and maintenance of professional licenses nationally and OCONUS.
  • Performs compliance investigations and prepares compliance reports.
  • Maintains the corporate document retention and destruction procedures and practices, monitors compliance with same, and reports,
  • Under the guidance of an attorney, researches and analyzes law sources such as statutes, recorded judicial decisions, legal articles, treaties, constitutions, and legal codes.
  • Drafts and prepares correspondence and legal documents such as initial and amended articles of organization or incorporation, operating agreements or bylaws, stock certificates and other securities, buy-sell agreements, closing papers and binders, and deeds for review, approval, and use by attorney.
  • Preserves (by issuing and monitoring compliance with hold letters and memoranda), collects, organizes, formats, and prepares documents and things, particularly electronically stored information, for use in investigations and litigation.
  • Locates and interviews witnesses, conducts investigations and documentary research.
  • Files and serves pleadings and motion practice.
  • Provides notarial services to the Ahtna Family of Companies and shareholders.
• Legal Compliance Specialist related tasks:
  • Form new business entities in Alaska
    • Draft and file Articles of Incorporation/Articles of Organization and Articles of Amendment
    • Draft and file initial Biennial Reports
    • Draft and revise Bylaws and Operating Agreements
    • Apply for FEINs
    • Inform stakeholders (subsidiary presidents/staff, risk, finance, HR, communications and Corporate Security & Compliance Officer)
  • Register Alaska subsidiaries as foreign entities in other U.S. jurisdictions
  • Obtain/facilitate licensing
    • Apply for state business licensing in Alaska and other jurisdictions
    • Assist subsidiaries with local govt. business licensing in Alaska and other jurisdictions
    • Apply for contractor licensing in Alaska (if applicable), facilitate insurance/bonding
    • Assist subsidiaries with specialty licensing (e.g. security licensing, DOT/MC registration)
  • Monitor and ensure compliance with entity reporting obligations in Alaska and other jurisdictions
    • Monitoring all corporate annual filings
    • Assist with and facilitate annual and special meetings of Ahtna and subsidiaries, including drafting resolutions (banking authorities, FCL, exclusion resolutions for 8(a) companies, approvals for major transactions, etc.)
  • Monitor SOPs
    • Calendar response deadlines and monitor compliance
    • Facilitate responses to records subpoenas
  • Draft and file documents to dissolve entities/terminate registration when appropriate
  • Other duties as assigned.

Supervisory Responsibilities

No direct report at this time. May supervise employees in other departments performing work at the discretion of the Legal department.

Minimum Qualifications

• Bachelor's degree or equivalent in any subject; or an Associate degree in any subject and a paralegal certificate
  • Relevant experience may be substituted for education on a 1:1 basis
• Five (5) years of experience as a paralegal
• Five (5) years of experience in legal compliance
• Registration as a Notary for the State of Alaska

Preferred Qualifications

• Three (3) years of experience working in Alaska Native Corporation
• Experience and knowledge of Alaska Native cultures
• Experience with and knowledge of legal forms and issues surrounding corporate formations and transactions, probate and estates, and employment and labor

Shareholder Preference

Pursuant to applicable law, preference will be given to qualified Ahtna, Inc. Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.

Core Competencies

• Strong organization, including both document organization and exceptional time management
• Ability to work under limited supervision and take initiative
• Ability to rapidly task switch
• Ability to manage multiple projects
• Strong attention to detail
• Proficient research and investigative skills
• Advanced proficiency with Microsoft Office and Adobe Acrobat products, database and litigation support software, and legal research software
• Proficient oral and written communication skills with the ability to interact effectively with internal and external stakeholders

Physical Demands

Frequent sitting for prolonged periods of time, using hands/fingers requiring dexterity and coordination to handle files and single pieces of paper, reaching with hands and arms for items above and below desk level, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus); walking from place to place within the office with occasional use of stairs and no elevator available; bending, pushing, pulling, and standing for up to 2 hours; occasional lifting of up to 40 pounds such as small office equipment, files, stacks of paper, file boxes, and other materials.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described in this job description are representative of those an employee encounters while performing the essential duties and responsibilities of this job:

Work is performed in an office setting with ability to speak and receive phone communications often. Work requires computer usage with strength, dexterity, coordination and visual acuity to use keyboard and video display terminal and other office equipment. Moderate travel required to shareholder communities, subsidiary offices and other locations as needed.

Work Schedule

Monday – Friday 8:00 am - 5:00 pm or as business dictates