Paralegal III

Pro Trans International; Indianapolis (IN); On-site; USD 50,000 - 75,000; Full time

Job summary

Pro Trans International is seeking a Litigation Paralegal at our Corporate HQ in Indianapolis to support litigation matters and assist outside counsel. The role includes coordination of internal fact gathering, documents, and discovery, with secondary duties in routine contract administration.

The ideal candidate will have 2–4 years of paralegal experience, strong legal terminology knowledge, and proficiency in Microsoft Office and document management systems; bilingual English/Spanish is

Qualifications

• 2–4 years of paralegal or legal support experience, preferably in corporate, contract, or commercial law.
• Advanced knowledge of legal terminology and contract management practices.
• Strong attention to detail with the ability to analyze legal documents for accuracy and risk.
• Proficiency in Microsoft Office and legal document management systems.
• Bilingual English/Spanish preferred for cross-border legal coordination.

Responsibilities

• Coordinate internal fact gathering and information requests with business, Risk, and other teams; maintain matter timelines, witness and document lists, discovery trackers, and status records.
• Coordinate document preservation, collection, organization, and production with outside counsel and appropriate internal or external resources; maintain related logs and records.
• Assist with factual investigations and targeted document review; identify missing information, inconsistencies, or issues for in-house counsel and outside counsel to assess.
• Coordinate routine communications, deadlines, and materials with outside counsel and insurers, escalating legal, strategic, or sensitive issues to in-house counsel.
• Support witness interviews and deposition, mediation, hearing, and trial preparation under counsel’s direction, including scheduling, exhibits, records, and logistics.

Skills

Legal terminology

Research methods

Contract management

Microsoft Office

Communication skills

Interdepartmental collaboration

Confidentiality

Bilingual English/Spanish

Attention to detail

Discretion

Education

Bachelor’s degree in Legal Studies, Business Administration, or related field

Tools

Legal document management systems

Job description

Reports to:Ambrosia Hauser, Assistant General Counsel

Location:Corporate HQ – Indianapolis, IN

FLSA Status: Exempt

Position Summary:

We are seeking a Litigation Paralegal to support the company’s litigation matters and coordinate the internal work needed to assist outside counsel. Litigation support is the primary focus of this role. The paralegal will help keep matters, records, and internal participants organized and moving forward.

The role will also provide secondary support for routine contract administration, with the amount of contract work depending on business needs.

Key Responsibilities:

• Coordinate internal fact gathering and information requests with business, Risk, and other teams; maintain matter timelines, witness and document lists, discovery trackers, and status records.
• Coordinate document preservation, collection, organization, and production with outside counsel and appropriate internal or external resources; maintain related logs and records.
• Assist with factual investigations and targeted document review; identify missing information, inconsistencies, or issues for in-house counsel and outside counsel to assess.
• Coordinate routine communications, deadlines, and materials with outside counsel and insurers, escalating legal, strategic, or sensitive issues to in-house counsel.
• Support witness interviews and deposition, mediation, hearing, and trial preparation under counsel’s direction, including scheduling, exhibits, records, and logistics.
• Coordinate internal fact gathering and information requests with business, Risk, and other teams; maintain matter timelines, witness and document lists, discovery trackers, and status records.
• Coordinate document preservation, collection, organization, and production with outside counsel and appropriate internal or external resources; maintain related logs and records.
• Assist with factual investigations and targeted document review; identify missing information, inconsistencies, or issues for in-house counsel and outside counsel to assess.
• Coordinate routine communications, deadlines, and materials with outside counsel and insurers, escalating legal, strategic, or sensitive issues to in-house counsel.
• Support witness interviews and deposition, mediation, hearing, and trial preparation under counsel’s direction, including scheduling, exhibits, records, and logistics.
• 2-4 years of experience as a paralegal or legal support professional, preferably in corporate, contract, or commercial law
• Advanced knowledge of legal terminology, research methodologies, and contract management practices
• Strong attention to detail with the ability to analyze legal documents for accuracy and risk
• Proficiency in Microsoft Office and legal document management systems
• Strong communication skills and ability to collaborate across departments
• High level of confidentiality and discretion with sensitive information
• Bilingual English/Spanish preferred for cross-border legal coordination

Education and Experience:

• Bachelor’s degree in Legal Studies, Business Administration, or related field, or an equivalent combination of education and experience (2 - 4 Years)

Supervisory Responsibilities:

This role does not provide direct supervision to direct reports.

• Regulatory Knowledge
• Integrity & Ethical Judgment
• Attention to Detail

Travel:

• 0-25%

Language Skills:

• This role requires superior verbal and written communication skills in English (Spanish is also preferred)

Physical Demands:

• This position requires the ability to work with the computer for long period of time.

Disclaimer:

The above job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of the position. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

The online version of all job descriptions is controlled by HR. Therefore, any printed version of a job description is considered an unofficial copy.