Paralegal III

ProTrans International Holdings; Indianapolis (IN); On-site; USD 58,000 - 75,000; Full time

Job summary

ProTrans International Holdings is seeking a Litigation Paralegal at our Corporate HQ in Indianapolis, IN. The role focuses on supporting litigation matters, coordinating with outside counsel, and handling routine contract administration as needed.

The ideal candidate has 2–4 years of paralegal experience, strong legal terminology knowledge, and proficiency in MS Office and document management systems. Bilingual English/Spanish is a plus.

Qualifications

• 2–4 years of paralegal or legal support experience in corporate or commercial law.
• Advanced knowledge of legal terminology and research methodologies.
• Contract management practices and document review experience.
• Strong attention to detail with ability to analyze legal documents for risk.
• Confidentiality and discretion with sensitive information.
• Bilingual English/Spanish preferred for cross-border coordination.

Responsibilities

• Coordinate internal fact gathering and information requests with business, Risk, and other teams; maintain matter timelines and discovery trackers.
• Coordinate preservation, collection, organization, and production with outside counsel and internal/external resources.
• Assist with factual investigations and targeted document review; identify information gaps for in-house or outside counsel.
• Coordinate routine communications, deadlines, and materials with outside counsel and insurers; escalate issues as needed.
• Support witness interviews, depositions, mediation, hearings, and trial prep under counsel’s direction.
• Maintain logs and records related to matters and discovery.

Skills

Paralegal experience 2-4 yrs

Legal terminology

Research methods

Contract mgmt

Attention to detail

MS Office

Doc mgmt systems

Communication skills

Confidentiality

Bilingual EN/ES

Education

Bachelor's degree in Legal Studies or related field

Tools

Microsoft Office

Legal document management systems

Job description

Reports to: Ambrosia Hauser, Assistant General Counsel

Location: Corporate HQ – Indianapolis, IN

FLSA Status: Exempt

Position Summary:

We are seeking a Litigation Paralegal to support the company’s litigation matters and coordinate the internal work needed to assist outside counsel. Litigation support is the primary focus of this role. The paralegal will help keep matters, records, and internal participants organized and moving forward.

The role will also provide secondary support for routine contract administration, with the amount of contract work depending on business needs.

Key Responsibilities:

• Coordinate internal fact gathering and information requests with business, Risk, and other teams; maintain matter timelines, witness and document lists, discovery trackers, and status records.
• Coordinate document preservation, collection, organization, and production with outside counsel and appropriate internal or external resources; maintain related logs and records.
• Assist with factual investigations and targeted document review; identify missing information, inconsistencies, or issues for in-house counsel and outside counsel to assess.
• Coordinate routine communications, deadlines, and materials with outside counsel and insurers, escalating legal, strategic, or sensitive issues to in-house counsel.
• Support witness interviews and deposition, mediation, hearing, and trial preparation under counsel’s direction, including scheduling, exhibits, records, and logistics.
• Coordinate internal fact gathering and information requests with business, Risk, and other teams; maintain matter timelines, witness and document lists, discovery trackers, and status records.
• Coordinate document preservation, collection, organization, and production with outside counsel and appropriate internal or external resources; maintain related logs and records.
• Assist with factual investigations and targeted document review; identify missing information, inconsistencies, or issues for in-house counsel and outside counsel to assess.
• Coordinate routine communications, deadlines, and materials with outside counsel and insurers, escalating legal, strategic, or sensitive issues to in-house counsel.
• Support witness interviews and deposition, mediation, hearing, and trial preparation under counsel’s direction, including scheduling, exhibits, records, and logistics.
• 2–4 years of experience as a paralegal or legal support professional, preferably in corporate, contract, or commercial law
• Advanced knowledge of legal terminology, research methodologies, and contract management practices
• Strong attention to detail with the ability to analyze legal documents for accuracy and risk
• Proficiency in Microsoft Office and legal document management systems
• Strong communication skills and ability to collaborate across departments
• High level of confidentiality and discretion with sensitive information
• Bilingual English/Spanish preferred for cross-border legal coordination

Education and Experience:

• Bachelor’s degree in Legal Studies, Business Administration, or related field, or an equivalent combination of education and experience (2 - 4 Years)

Supervisory Responsibilities:

This role does not provide direct supervision to direct reports.

• Regulatory Knowledge
• Integrity & Ethical Judgment
• Attention to Detail

Travel:

• 0-25%

Language Skills:

• This role requires superior verbal and written communication skills in English (Spanish is also preferred)

Physical Demands:

• This position requires the ability to work with the computer for long period of time.

Disclaimer:

The above job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of the position. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

The online version of all job descriptions is controlled by HR. Therefore, any printed version of a job description is considered an unofficial copy.