PARALEGAL - FIRST PARTY DEFENSE

Hereford Insurance Company; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Hereford Insurance Company in New York seeks a paralegal to assist an attorney in first-party litigation and arbitration cases, including uninsured motorist, loss-transfer subrogation, and small claims.

The role handles file setup, diary management, calendar coordination, and court filings with NYSCEF and EDDS; communicates with claims examiners, vendors, process servers, outside counsel, and court personnel.

Qualifications

• Associate degree, paralegal certificate, and/or 5+ years of paralegal experience preferred.
• Working knowledge of Microsoft Word is required; TimeMatters/Imageright/Excel are a plus.

Responsibilities

• Opens files in case management software and sets up paperless files.
• Assists attorney with diary management and timely filing with the Court.
• Monitors incoming mail (physical and electronic) and scans it into electronic folders.

Skills

Microsoft Word

Time management

Prioritization

Education

Associate degree

Paralegal certificate

Tools

TimeMatters

Imageright

Excel

Job description

Salary Range: $45,000.00 To $65,000.00 Annually

Perform various legal tasks to assist attorney in representing insurance carrier in various first-party litigation and arbitration (i.e., uninsured motorist, loss-transfer subrogation, small claims, etc.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Works with claims departments to effectuate referrals of new legal files. Opens files in case management software and sets up paperless legal files.
• Assists attorney with diary creation, management, and follow-up to ensure timely filing of papers with the Court.
• Responsible for monitoring incoming mail via physical and electronic means. Scans incoming physical mail. Organizes mail into electronic file folders.
• Responsible for monitoring department phone line/voicemail and answering/returning calls.
• Files pleadings, motions, and other legal documents with NYSCEF and EDDS.
• Communicates with claims examiners, vendors, process servers, outside counsel, and Court personnel. Processes and submits bills for payment.
• Assists with the management of legal department calendar. Includes communication with attorneys and their staff, the Court, outside counsel, witnesses, etc. Monitors eTracks and AAA calendars.
• Prepares motions, petitions, answers, arbitration submissions, letters, and other legal documents. Assembles exhibits for various legal documents.
• Photocopies and serves legal documents via physical mail and electronic means. Prepares and files affidavits of service.
• Assists in preparing cases for trial and arbitration hearings.
• Requests and follows up for discovery.

Associate degree, paralegal certificate, and/or 5+ years of paralegal experience preferred. Working knowledge of Microsoft Word is required. Knowledge of TimeMatters, Imageright and/or Excel is a plus. Must be able to work independently, prioritize and work efficiently.