Paralegal - Criminal Law

Reclatam; Northern (KY); Remote; USD 52,000 - 78,000; Full time

Job summary

RecLatam, on behalf of a U.S.-based law firm, is seeking an experienced Criminal Defense Paralegal to provide comprehensive case-management and litigation support from intake through resolution.

The ideal candidate will manage court filings, calendars, discovery, and client communications with strong judgment, proactive planning, and excellent English communication skills. This remote, full-time role requires the ability to handle multiple matters efficiently.

Qualifications

• Experience supporting criminal matters from intake through case resolution.
• Experience with court filings, calendars, discovery, and client communications.
• Experience with U.S. court procedures.
• Excellent written and verbal communication in English.
• Ability to manage multiple active matters simultaneously.

Responsibilities

• Prepare and file initial motions and other documents for new matters.
• Draft and file motions as directed by attorneys.
• Monitor case progress and maintain accurate case information.
• File motions to withdraw and closing documents at conclusion of matters.
• Maintain and update attorney client/case lists.
• Coordinate and schedule client appointments.
• Communicate with clients about case status and hearings.
• Calendar court hearings, appointments, and deadlines.
• Track deadlines and upcoming case requirements.
• Review discovery materials for completeness.
• Organize and maintain discovery files.
• Coordinate and schedule defense interviews.
• Review CI-related matters for pending charges.
• Process and file incoming faxes and correspondence.
• Maintain physical and electronic case files.

Skills

Criminal defense

Case management

Litigation support

Legal calendar management

Client communication

Attention to detail

English proficiency

Independent worker

U.S. court procedures

Tools

Case management software

Electronic filing systems

Document management platforms

Job description

Criminal Defense Paralegal
Remote | Full-Time

RecLatam is hiring on behalf of a U.S.-based law firm seeking an experienced and highly organized Criminal Defense Paralegal to provide comprehensive case-management and litigation support to its attorneys.

The ideal candidate will have experience supporting criminal matters from intake through case resolution and will be comfortable managing court filings, calendars, discovery, client communications, records requests, and attorney deadlines. This position requires strong judgment, proactive case management, excellent communication skills, and the ability to anticipate attorney and case needs.

Key Responsibilities

Case Management & Court Filings

• Prepare and file initial motions and other required documents for new matters.
• Draft and file motions as directed by attorneys.
• Monitor case progress and maintain accurate case information.
• File motions to withdraw and other closing documents at the conclusion of matters, as applicable.
• Maintain and update attorney client/case lists.
• Perform additional case-related assignments as requested by attorneys.

Client Communication

• Conduct introductory calls with new clients and explain the general case process and next steps.
• Coordinate and schedule client appointments.
• Communicate with clients regarding case status, upcoming court dates, hearing updates, and other case developments.
• Call, email, or text clients regarding upcoming hearings and advise them whether their appearance is required based on attorney instructions.
• Screen client calls and gather relevant information for attorneys to help resolve client questions and concerns.

Calendar & Deadline Management

• Calendar all court hearings, appointments, and relevant case deadlines.
• Regularly review attorney calendars and plan ahead for upcoming hearings and obligations.
• Identify scheduling conflicts and prepare or file appropriate motions, as directed, to help manage the attorney's calendar.
• Proactively track deadlines and upcoming case requirements.

Discovery & Investigation Support

• Review discovery materials for completeness and identify potential supplemental discovery that should be requested.
• Organize, save, and maintain discovery electronically and in physical files when required.
• Coordinate and schedule defense interviews.
• Review CI-related matters for pending charges.
• Prepare and manage records requests for CI and MTSA matters and other cases as required.

Document & File Management

• Scan, save, organize, and maintain client and case documents.
• Process and electronically file incoming faxes and correspondence.
• Maintain accurate electronic and physical case files.
• Ensure discovery and other case materials are properly saved, printed, and organized according to firm procedures.

Qualifications

• Previous experience as a Criminal Defense Paralegal or in a substantially similar legal support role is strongly preferred.
• Experience working with a U.S. law firm and familiarity with U.S. court procedures.
• Experience with court filings, legal calendaring, discovery, and client communication.
• Strong organizational and case-management skills.
• Excellent attention to detail and ability to manage multiple active matters simultaneously.
• Strong written and verbal communication skills in English.
• Ability to communicate professionally and empathetically with clients.
• Comfortable working with case-management software, electronic filing systems, and digital document-management platforms.
• Ability to work independently, prioritize deadlines, and anticipate attorney needs.
• High level of professionalism and discretion when handling confidential information.

Ideal Candidate

The ideal candidate is proactive rather than reactive. They are comfortable taking ownership of their assigned cases, keeping attorneys informed, staying ahead of deadlines, and ensuring clients understand what is happening with their matters. They should be able to manage a high volume of details while maintaining accuracy, professionalism, and excellent client service.