Paralegal - Business (West Palm Beach)

MMM LEGAL GROUP; West Palm Beach (FL); On-site; USD 60,000 - 85,000; Full time

Job summary

Taft Stettinius & Hollister LLP is seeking a paralegal with 5+ years of corporate experience to support the Business team in our West Palm Beach office. The role emphasizes client-first service, precise document drafting, and timely handling of closing materials.

Responsibilities include drafting corporate documents, conducting legal research, maintaining minute books, and coordinating deadlines. Proficiency with MS Office, Adobe Acrobat, DocuSign, and document management systems is required.

Qualifications

• 5+ years paralegal experience in corporate settings.
• Florida Registered Paralegal (FRP) or equivalent.
• Strong attention to detail and confidentiality.
• Proficient with MS Office and document management tools.

Responsibilities

• Draft routine corporate documents and correspondence.
• Conduct factual legal research and analysis for corporate matters.
• Communicate with opposing counsel, filing agents, and clients as directed.
• Organize and maintain closing materials and deadlines.
• Enter, review, and correct time entries in the system.
• Prepare and maintain corporate minute books and ownership records.
• Support business transactions with checklists and closing docs.
• Maintain electronic data rooms and perform lien searches.
• Adhere to applicable Rules of Professional Conduct.

Skills

Paralegal experience

Client communication

MS Office

Adobe Acrobat

DocuSign

iManage Desksite

Document management

Legal research

Education

Florida FRP certification

Tools

DocuSign

iManage Desksite

Adobe Acrobat

Case management software

Job description

Taft is seeking a paralegal to serve our Business team in Taft’s West Palm Beach office. We are seeking a Paralegal with 5+ years of legal experience to support the Business team in our West Palm Beach. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients.

Duties & Responsibilities

• Draft routine legal documents and correspondence specific to the Corporate practice group.
• Conduct factual legal research and analysis relevant to practice area using all available resources including print and electronic sources.
• At the direction of the assigning attorney, correspond with opposing counsel, filing agents, and clients.
• Organize and maintain internal files and closing materials for assigned practice group
• Managing all related practice-driven and client-driven deadlines.
• Timely enter, review, and correct time entries.
• Perform reviews of various legal documents.
• Manage DocuSign signature process and compile signature pages.
• Prepare closing binders/files for transactions.
• Draft and revise documents for filing with state and county offices.
• Draft and revise Articles of Incorporation/Formation.
• Review Letters of Intent, contracts, Loan Commitments, and UCCs.
• Prepare and maintain/update corporate minute books including ownership certificates and ledgers.
• Provide active support and assistance in business transactions, including preparing and updating closing and other checklists.
• Update and maintain electronic data rooms.
• Run lien searches and litigation reports.
• Follow the ethical requirements set forth by the Rules of Professional Conduct of the applicable jurisdiction.
• Clearly communicate in a concise (oral and written), professional manner.
• Proactively provide support to attorneys as assigned.
• Prioritize work, monitor deadlines, and communicate the same to the assigned team.
• Maintain client confidentiality.

Requirements

• 5+ years’ paralegal experience; corporate legal department paralegal experience preferred.
• Florida Registered Paralegal (FRP) degree/certificate, or equivalent combination of experience.
• Demonstrated strong attention to detail.
• Proficient in Microsoft Office Suite – Word, Outlook and Excel.
• Proficient in case management software and/or specialty practice area software where applicable.
• Proficient in Adobe Acrobat and other PDF software such as Power PDF.
• Adept at using DocuSign and creating multiple-choice forms.
• Proficient in iManage Desksite preferred. Must have experience in some large-scale document management system. Previous experience in performing searches and finding documents for references preferred.

Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.