Paralegal - ABA Report Assistant (Casual)

PCC Portland Community College; Portland (OR); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Oregon Sick Leave

Retirement savings plans

Job summary

Portland Community College is seeking a casual hourly employee to support the Faculty Department Chair in assembling and formatting multi-section ABA approval narratives, ensuring compliance and proper page limits, and inputting details into a web portal.

You will gather program data, audit syllabi and credentials, coordinate with college staff, and help schedule meetings while maintaining confidentiality under FERPA. This position ends around February 2027 and averages about 10 hours per week.

Qualifications

• Current PCC student or recent graduate with interest in legal education or institutional compliance.
• Experience with legal research or accreditation processes is a plus.
• Familiarity with program data, documents, and FERPA guidelines.

Responsibilities

• Assemble, format, and organize multi-section ABA approval narratives and exhibits.
• Ensure all report sections adhere to ABA standards and input details into a web portal.
• Assist in data gathering and coordinating with college staff to locate missing documentation.

Skills

Google Workspace

Microsoft Office

Attention to detail

FERPA compliance

Education

Paralegal Program enrollment/completion

Tools

Brightspace/D2L

Banner

Google Shared Drives

Job description

Join Our Team at Portland Community College Please Note: PCC currently limits employment to individuals residing in Oregon and Washington. Employment offers are contingent upon the ability to establish residence in Oregon or Washington. Portland Community College will also ensure that applicants requiring reasonable accommodation for the hiring process are provided for. If reasonable accommodation is needed, please contact the PCC Talent Acquisition Team at [e-mail]. Portland Community College is the largest post-secondary institution in Oregon and 19th largest in the nation, serving approximately 80,000 full- and part-time students. With four comprehensive campuses, five workforce training and education centers, and 200 community locations in the Portland metropolitan area, our unique role is to make high-quality education accessible to everyone, creating opportunities for our students and contributing to the economic development of our community. Casual positions at Portland Community College have a working hour limit per fiscal year. Please see the Casual Employment at PCC section below for more details.

What You’ll Do and Who We Are Looking For

This position directly supports the Faculty Department Chair in preparing and submitting a comprehensive, multi-year ABA program approval report. You will work behind the scenes to gather academic data, organize supporting evidence, audit course syllabi and faculty credentials, and format extensive narrative sections to meet exact ABA submission standards. While this is a casual hourly position, it offers an opportunity to gain hands‑on experience in higher education administration, regulatory compliance, and high‑stakes accreditation work alongside department leadership. The detailed documentation, and institutional reporting, all within the legal context, make the position an excellent resume builder for students or early‑career professionals aiming for a legal career. This is a casual temporary position that will end on or around February 2027, with an average of 10hrs a week.

What you will do:

• Report Assembly & Document Compliance Assist the Faculty Department Chair in compiling, formatting, and organizing multi-section ABA approval narrative files and exhibits. Ensure all report sections adhere to ABA formatting standards, submission guidelines, and page limits, including inputting report details into a web portal. Proofread narrative drafts for clarity, consistency, tone, and typographical accuracy.
• Data Assist the Faculty Department Chair in creating and gathering data about the program. Work with others at the college to find missing documentation across program records and college database repositories.
• Workflow & Administrative Support Track submission timelines and milestone deadlines set by the Department Chair to ensure timely completion. Assist in scheduling draft review sessions and recording action items during planning meetings. Assist with scheduling internal meetings to gather report information. Assist with administrative tasks. Other Duties as Assigned

About You

Current PCC student or recent graduate (preferably enrolled in or completed the Paralegal program or a related discipline) with an interest in legal education, higher education administration, or institutional compliance. Coursework or background demonstrating familiarity with legal concepts, legal research, or institutional accreditation processes. Formal education and training in the “Technical & Administrative Skills” section, below.

Technical & Administrative Skills

• Strong proficiency with Google Workspace (specifically Docs styles, tables, and Sheets data tracking) and Microsoft Office.
• Ability to adapt technical skill from one problem to another in differing programs and platforms.
• High attention to detail with demonstrated proofreading and document-formatting capabilities.
• Ability to handle sensitive academic records and program data responsibly and in alignment with FERPA guidelines.

Core Competencies

• Strong written communication skills with an ability to present structured information clearly.
• Proactive problem-solving abilities and comfort working independently under the direct supervision of the Department Chair.
• Excellent organizational skills to manage large volumes of files, exhibits, and data spreadsheets efficiently.

Bonus Qualifications

• Enrollment in or completion of PCC’s Paralegal Program, or prior experience as a paralegal/legal assistant.
• Advanced document formatting, proofreading, and compatibility skills.
• Prior experience with data entry, record management, or archiving within a college management system (such as Brightspace/D2L, Banner, or Google Shared Drives), or a database or proprietary software.

Primary location

PCC Cascade Campus

Casual Employment at PCC

This position will remain open until filled. Casual Employment at PCC

Casual Employment Categories

• Clerical/Administrative Support Employee can work up to 599 hours in a fiscal year
• Service Assistant/Maintenance Employee can work up to 599 hours in a fiscal year
• Skilled Craft Employee can work up to 599 hours in a fiscal year
• Technical Assistant Employee can work up to 599 hours in a fiscal year
• Professional Employee can work up to 959 hours in a fiscal year
• Management/Supervisory Employee can work up to 1039 hours in a fiscal year

Casual Compensation Hourly Range

$16.80 - $18.13

As a new Casual employee, you may be eligible for certain benefits through PCC, such as Oregon Sick Leave and retirement savings plans. More detailed information on the benefits plans, who is eligible, and how to enroll or make changes can be found at pcc.edu/hr/benefits. Please email [e-mail] if you have any questions.

Please note that Portland Community College is not currently able to provide visa (e.g. H1-B Visa) sponsorship for potential employees. Contact PCC at [e-mail] if you have questions.

Oregon Veterans' Preference in Public Employment

Portland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation: Veterans: DD214 Disabled Veterans: DD214 and Letter from the Department of VA

Notice of the Availability of the Annual Security Report Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view Portland Community College’s (PCC) most recent Annual Security Report (ASR) on the Department of Public Safety website. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. Paper copies of the ASR are available upon request at all Department of Public Safety offices.

About Our Team

PCC is seeking talented, hard‑working individuals to join our growing team. We value collaboration, community, creativity, leadership and inclusion. As a PCC team member, you will join a dynamic group of more than 2,000 employees who believe that education is the path to a brighter future. As Oregon’s largest post‑secondary institution, no single educational resource is more vital to our region than Portland Community College. We serve nearly 80,000 individual learners each year, creating educational possibilities for every student who wants to learn.

We are an equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other protected class. Please note that Portland Community College is not currently able to provide visa (e.g. H1-B Visa) sponsorship for potential employees. Portland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. Verification of eligibility is required during the application process. Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view Portland Community College’s (PCC) most recent Annual Security Report (ASR) on the Department of Public Safety website. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. Paper copies of the ASR are available upon request at all Department of Public Safety offices.