Paralegal - ABA Report Assistant (Casual)

Portland Community College; Portland (OR); On-site; USD 22,000 - 25,000; Part time

Benefits offered by this job

Casual hourly position

Oregon Sick Leave eligibility

Retirement savings plans

Job summary

Portland Community College is seeking an ABA Approval Report Assistant to support the Faculty Department Chair in preparing comprehensive ABA submission materials. You will gather program data, audit syllabi, format narratives, and ensure compliance with ABA standards.

This casual hourly position offers exposure to higher education administration, regulatory compliance, and accreditation work in a college setting, with a light workload and growth potential as the program advances.

Qualifications

• Strong proficiency with Google Workspace and Microsoft Office.
• High attention to detail with proofreading and document formatting capabilities.
• Ability to handle sensitive academic records in alignment with FERPA guidelines.
• Excellent written communication and organizational skills.
• Enrollment in PCC’s Paralegal Program or related discipline.

Responsibilities

• Assemble and format multi-section ABA approval narrative files and exhibits.
• Input report details into web portals and ensure ABA formatting compliance.
• Assist in data gathering about the program and verify documentation.
• Track submission timelines and coordinate planning meetings.
• Perform routine administrative tasks and support departmental workflows.

Skills

Google Workspace

Microsoft Office

Data handling

Attention to detail

FERPA familiarity

Education

Enrollment in PCC Paralegal Program

Familiarity with legal concepts

Tools

Brightspace/D2L

Banner

Google Shared Drives

Job description

Join Our Team at Portland Community CollegePlease Note: PCC currently limits employment to individuals residing in Oregon and Washington. Employment offers are contingent upon the ability to establish residence in Oregon or Washington.Portland Community College will also ensure that applicants requiring reasonable accommodation for the hiring process are provided for. If reasonable accommodation is needed, please contact the PCC Talent Acquisition Team at [e-mail] Community College is the largest post-secondary institution in Oregon and 19th largest in the nation, serving approximately 80,000 full- and part-time students. With four comprehensive campuses, five workforce training and education centers, and 200 community locations in the Portland metropolitan area, our unique role is to make high-quality education accessible to everyone, creating opportunities for our students and contributing to the economic development of our community.Casual positions at Portland Community College have a working hour limit per fiscal year. Please see the Casual Employment at PCC section below for more details.The Portland Community College (PCC) Paralegal Program seeks a motivated and detail-oriented ABA Approval Report Assistant to work directly under the supervision of the Faculty Department Chair to assist in the research, compilation, formatting, development, and submission of a major educational compliance/self-study report to the American Bar Association (ABA).Because paralegal and legal studies programs hold specialized ABA approval distinct from PCC’s regional accreditation, this role focuses directly on program-specific regulatory compliance, curriculum data mapping, and institutional documentation.What You'll Do and Who We Are Looking ForThis position directly supports the Faculty Department Chair in preparing and submitting a comprehensive, multi-year ABA program approval report. You will work behind the scenes to gather academic data, organize supporting evidence, audit course syllabi and faculty credentials, and format extensive narrative sections to meet exact ABA submission standards. While this is a casual hourly position, it offers an opportunity to gain hands-on experience in higher education administration, regulatory compliance, and high-stakes accreditation work alongside department leadership. The detailed documentation, and institutional reporting, all within the legal context, make the position an excellent resume builder for students or early-career professionals aiming for a legal career.This is a casual temporary position that will end on or around February 2027, with an average of 10hrs a week.What you will do:Report Assembly & Document ComplianceAssist the Faculty Department Chair in compiling, formatting, and organizing multi-section ABA approval narrative files and exhibits.Ensure all report sections adhere to ABA formatting standards, submission guidelines, and page limits, including inputting report details into a web portal.Proofread narrative drafts for clarity, consistency, tone, and typographical accuracy.DataAssist the Faculty Department Chair in creating and gathering data about the program.Work with others at the college to find missing documentation across program records and college database repositories.Workflow & Administrative SupportTrack submission timelines and milestone deadlines set by the Department Chair to ensure timely completion.Assist in scheduling draft review sessions and recording action items during planning meetings.Assist with scheduling internal meetings to gather report information.Assist with administrative tasks.Other Duties as AssignedAbout YouEducation & BackgroundCurrent PCC student or recent graduate (preferably enrolled in or completed the Paralegal program or a related discipline) with an interest in legal education, higher education administration, or institutional compliance.Coursework or background demonstrating familiarity with legal concepts, legal research, or institutional accreditation processes.Formal education and training in the “Technical & Administrative Skills” section, below.Technical & Administrative SkillsStrong proficiency with Google Workspace (specifically Docs styles, tables, and Sheets data tracking) and Microsoft Office.Ability to adapt technical skill from one problem to another in differing programs and platforms.High attention to detail with demonstrated proofreading and document-formatting capabilities.Ability to handle sensitive academic records and program data responsibly and in alignment with FERPA guidelines.Core CompetenciesStrong written communication skills with an ability to present structured information clearly.Proactive problem-solving abilities and comfort working independently under the direct supervision of the Department Chair.Excellent organizational skills to manage large volumes of files, exhibits, and data spreadsheets efficiently.Bonus QualificationsEnrollment in or completion of PCC’s Paralegal Program, or prior experience as a paralegal/legal assistant.Advanced document formatting, proofreading, and compatibility skills.Prior experience with data entry, record management, or archiving within a college management system (such as Brightspace/D2L, Banner, or Google Shared Drives), or a database or proprietary software.Primary localion: PCC Cascade CampusThis position will remain open until filled .Casual Employment at PCCCasual Employment CategoriesClerical/Administrative Support Employee can work up to 599 hours in a fiscal yearService Assistant/Maintenance Employee can work up to 599 hours in a fiscal yearSkilled Craft Employee can work up to 599 hours in a fiscal yearTechnical Assistant Employee can work up to 599 hours in a fiscal yearProfessional Employee can work up to 959 hours in a fiscal yearManagement/Supervisory Employee can work up to 1039 hours in a fiscal yearCasual Compensation Hourly Range$16.80 - $18.13Potential Benefits EligibilityAs a new Casual employee, you may be eligible for certain benefits through PCC, such as Oregon Sick Leave and retirement savings plans.More detailed information on the benefits plans, who is eligible, and how to enroll or make changes can be found at pcc.edu/hr/benefits . Please email [e-mail] if you have any questions.Please note that Portland Community College is not currently able to provide visa (e.g. H1-B Visa) sponsorship for potential employees.Contact PCC at [e-mail] if you have questionsOregon Veterans' Preference in Public EmploymentPortland Community College complies with the Oregon Veterans' Preference in Public Employment law which provides qualifying veterans and disabled veterans with preference in employment. You will be given instructions during the application process to claim Veterans' Preference in the recruitment of this position, and to provide the documents required for verification of eligibility. Please do not send your documentation to the hiring manager directly. For verification of eligibility, please submit the following documentation:Veterans: DD214Disabled Veterans: DD214 and Letter from the Department of VANotice of the Availability of the Annual Security ReportPursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), you may view Portland Community College’s (PCC) most recent Annual Security Report (ASR) on the Department of Public Safety website. The ASR contains current security and safety-related policy disclosure statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information and resources, and drug and alcohol prevention programming. The ASR also contains crime statistics for Clery Act crimes which occurred on PCC properties for the last three calendar years. Paper copies of the ASR are available upon request at all Department of Public Safety offices.