Paralegal

Palm & Froese Law; Spokane (WA); On-site; USD 41,000 - 45,000; Full time

Benefits offered by this job

Competitive hourly compensation

Paid federal holidays

Paid time off

Health insurance stipend

Supportive team environment

Growth opportunities

Job summary

Palm & Froese Law PLLC in Spokane Valley, WA seeks an experienced paralegal to own case files from start to finish, coordinating deadlines and ensuring accuracy across estate planning, probate, trust administration, guardianship, and elder law matters.

The ideal candidate has at least two years in a law firm, strong writing and proofreading skills, and a professional, client-focused approach in a fast-paced environment. This is an in-office, full-time role with benefits.

Qualifications

• Minimum of two years of paralegal experience in a law firm.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and organizational skills.
• Strong proofreading and document review abilities.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Professional and compassionate client service skills.
• Proficiency with Microsoft Office; ability to learn legal software quickly.
• Experience with Clio, Asana, and Google Workspace is preferred but not required.
• Estate planning, probate, trust administration, guardianship, or elder law experience preferred but not required.

Responsibilities

• Take ownership of assigned case files from opening through completion.
• Track deadlines and proactively move matters forward.
• Review files regularly to identify missing information, outstanding tasks, or issues requiring attorney attention.
• Maintain accurate and organized electronic case files.
• Keep attorneys informed of significant developments and unresolved issues.
• Draft estate planning documents, probate pleadings, guardianship documents, deeds, correspondence, and related legal documents.
• Prepare documents for court filing and assist with the filing process.
• Review drafted documents carefully for accuracy, completeness, formatting, grammar, and consistency before attorney review.
• Prepare final signing copies and assist with the execution of documents.
• Support attorneys with estate planning, probate, trust administration, guardianship, and elder law matters.
• Communicate professionally and compassionately with clients by phone, email, and in person.
• Provide updates, obtain requested information, schedule appointments, and answer appropriate procedural questions.
• Maintain a high level of responsiveness and professionalism in all communications.
• Help ensure clients feel informed and supported throughout the legal process.
• Maintain organized electronic files.
• Scan, upload, label, and organize incoming documents.
• Assist with witnessing and coordinating document signings.
• Return phone calls and provide occasional backup reception coverage as needed.
• Perform other administrative or legal support tasks as assigned.

Skills

Paralegal experience

Excellent communication

Attention to detail

Proofreading

Deadline management

Client service

MS Office

Legal software

Tools

Clio

Asana

Google Workspace

Job description

Location: Palm & Froese Law PLLC – Spokane Valley, WA

Schedule: Full-time, Monday–Thursday, 8:30 a.m.–5:00 p.m. (in-office)

Compensation: $30–$33 per hour, depending on experience, plus benefits

ABOUT US

Palm & Froese Law PLLC is a growing law firm focused on estate planning, probate, trust administration, guardianships, and elder law. We pride ourselves on providing exceptional client service while maintaining a collaborative and supportive work environment.

We are looking for an experienced paralegal who enjoys taking ownership of their work, values accuracy, communicates professionally, and thrives in a fast-paced practice.

POSITION SUMMARY

This is a substantive paralegal position, not a traditional legal assistant role. The ideal candidate is proactive, detail-oriented, and capable of independently managing the day-to-day progress of assigned matters while working closely with the attorneys.

We are looking for someone who carefully reviews their work, communicates effectively, anticipates next steps, and takes pride in independently keeping files moving.

MINIMUM QUALIFICATIONS

• Minimum of two years of paralegal experience in a law firm.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and organizational skills.
• Strong proofreading and document review abilities.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Professional and compassionate client service skills.
• Proficiency with Microsoft Office and the ability to learn legal software quickly.
• Experience with Clio, Asana, and Google Workspace is preferred but not required.
• Experience in estate planning, probate, trust administration, guardianship, or elder law is preferred but not required.

THE RIGHT FIT

We are looking for someone who:

• Takes ownership rather than waiting for instructions.
• Prioritizes accuracy and produces careful, complete work.
• Naturally notices details and catches mistakes before they become problems.
• Follows through until tasks are fully completed.
• Is comfortable asking questions when something does not seem right.
• Communicates promptly when information is missing or clarification is needed.
• Treats every client with kindness, professionalism, patience, and empathy.
• Enjoys working collaboratively while also being able to work independently.
• Is dependable, accountable, and receptive to feedback.

BENEFITS

• Competitive hourly compensation based on experience: $30–$33 per hour.
• Paid federal holidays.
• Paid time off.
• Health insurance stipend.
• Supportive, team-oriented work environment.
• Opportunity to grow with a modern and expanding law firm.

PRIMARY RESPONSIBILITIES

Case Management

• Take ownership of assigned case files from opening through completion.
• Track deadlines and proactively move matters forward.
• Review files regularly to identify missing information, outstanding tasks, or issues requiring attorney attention.
• Maintain accurate and organized electronic case files.
• Keep attorneys informed of significant developments and unresolved issues.

Drafting and Legal Support

• Draft estate planning documents, probate pleadings, guardianship documents, deeds, correspondence, and related legal documents.
• Prepare documents for court filing and assist with the filing process.
• Review drafted documents carefully for accuracy, completeness, formatting, grammar, and consistency before attorney review.
• Prepare final signing copies and assist with the execution of documents.
• Support attorneys with estate planning, probate, trust administration, guardianship, and elder law matters.

Client Communication

• Communicate professionally and compassionately with clients by phone, email, and in person.
• Provide updates, obtain requested information, schedule appointments, and answer appropriate procedural questions.
• Maintain a high level of responsiveness and professionalism in all communications.
• Help ensure clients feel informed and supported throughout the legal process.

Administrative Responsibilities

• Maintain organized electronic files.
• Scan, upload, label, and organize incoming documents.
• Assist with witnessing and coordinating document signings.
• Return phone calls and provide occasional backup reception coverage as needed.
• Perform other administrative or legal support tasks as assigned.

To be considered, please submit your professional resume and a brief cover letter describing your relevant paralegal experience and interest in the position. Applications that do not include both materials will not be considered. Palm & Froese Law PLLC is an equal opportunity employer. Employment decisions are based on qualifications, merit, and the needs of the firm.