Paralegal

Harkavy McDaniel Kaplan & Salomon P.C.; Memphis (TN); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Salary range

Job summary

Harkavy McDaniel Kaplan & Salomon P.C. is seeking a full-time Paralegal to support two attorneys in probate, trust administration, fiduciary litigation, real estate, and related chancery matters. The candidate should manage deadlines, draft pleadings, handle court filings, and communicate with clients.

Proficiency with Zoom and Microsoft 365 is required. Responsibilities include onboarding clients, scheduling, case management, pleadings and filings, recording real property documents, and billing

Qualifications

• Prior paralegal or legal assistant experience.
• Proficiency in Microsoft 365, including Outlook, Word, Excel, and calendar management.
• Experience creating and organizing Zoom and Microsoft Teams meetings.
• Experience drafting legal pleadings and correspondence.
• Experience filing and e-filing court documents.
• Experience communicating professionally with clients by phone and email.
• Strong organizational skills and ability to manage multiple projects and deadlines.
• Attention to detail and accuracy in legal and administrative work.

Responsibilities

• Onboard Clients: onboarding of new clients, intake questionnaires, engagement documentation, input into firm database.
• Scheduling: manage attorney calendars and coordinate client meetings, court appearances, teleconferences, depositions.
• Case Management: organize client projects, track information/docs, update Teams task list, communicate with clients/courts/third parties.
• Pleadings & Filings: draft pleadings and legal documents, file filings in various jurisdictions, navigate filing procedures.
• Record Real Property Documents: navigate property websites, communicate with deeds offices, record deeds/e-records.
• Billing: track and record billable time, review entries for clarity and compliance.

Skills

Paralegal experience

Microsoft 365 proficiency

Zoom & Teams coordination

Pleadings drafting

Court filings & e-filing

Client communication

Calendar management

Attention to detail

Deed recording familiarity

Litigation/probate/real estate

Legal billing/timekeeping

Tools

Zoom

Microsoft Teams

E-filing systems

Simplifile

Job description

We are seeking an organized, professional, and detail-oriented full-time Paralegal to support two attorneys in a practice involving probate and trust administration, estate and fiduciary litigation, real estate matters, and other probate/chancery court matters. The candidate must possess the ability to manage multiple deadlines and schedules and have experience drafting pleadings, handling court filings, and communicating with clients. Proficiency with legal and office technology platforms including Zoom and Microsoft 365 is required.

Areas of Responsibilities

• Onboard Clients. Professional and timely onboarding of new clients, including responding to initial inquiries and assessing requested legal services. Prepare and send initial intake correspondence, questionnaires, and engagement documentation. Input client intake information into firm database.
• Scheduling. Manage attorney calendars and coordinate schedules for client meetings, court appearances, teleconferences, depositions, and other appointments involving multiple participants.
• Case Management. Organize and manage client projects, including receiving, tracking, and disseminating information and documents. Maintain and update a shared Microsoft Teams task list with the attorney. Communicate with clients, courts, clerks’ offices, process servers, court reporters, and other third parties. Prepare and send certified mail, FedEx packages, and other legal correspondence. Reconcile case-related expenses. Calendar court and filing deadlines on attorney calendars.
• Pleadings & Filings. Draft court pleadings and other legal documents related to probate administration, conservatorships and guardianships, real estate disputes, and fiduciary litigation (i.e. Trust/Will contests, Trust/Will construction, and declaratory judgement actions). Organize and file (physical filing and E-filing) pleadings and other court documents in various state and local jurisdictions. Communicate with court clerks and navigate filing procedures and jurisdictional requirements.
• Record Real Property Documents. Navigate real property websites (i.e. tax assessor, deed search, and other public records websites). Communicate with deed recording offices and other records departments across multiple states and local jurisdictions. Record and e-record deeds and other real property documents with registers of deeds.
• Billing. Track and record billable time accurately for legal research, document preparation, client communications, and case management tasks in accordance with firm billing guidelines. Review time entries for clarity and compliance to support timely invoicing and to maintain detailed records for attorneys and clients.

Required Qualifications and Skills

• Prior paralegal or legal assistant experience.
• Proficiency in Microsoft 365, including Outlook, Word, Excel, and calendar management.
• Experience creating and organizing Zoom and Microsoft Teams meeting.
• Experience drafting legal pleadings and correspondence.
• Experience filing and e-filing court documents.
• Experience communicating professionally with clients by phone and email.
• Strong organizational skills and ability to manage multiple projects and deadlines.
• Attention to detail and accuracy in legal and administrative work.

Preferred Qualifications and Skills

• Familiarity with deed recording and real property records systems, including Simplifile.
• Experience with legal billing and timekeeping.
• Experience with litigation, probate, and/or real estate matters strongly preferred

Salary & Benefits

• Health insurance
• Paid time off
• Salary range

Job Type: Full-time

Work Location: In person. No option for remote or hybrid work available.