Paralegal

Topsort; Somerville (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Topsort is hiring a Paralegal to help keep legal operations running smoothly with accuracy and sound judgment. You will work with our attorney on commercial contracting, compliance, and corporate matters, improving workflows across the organization.

Responsibilities include reviewing contracts, managing NDAs, coordinating signatures, handling legal intake, and tracking deadlines. Spanish proficiency and experience in SaaS or tech environments are valued.

Qualifications

• 2+ years of paralegal experience, ideally in-house or corporate.
• Familiar with reviewing contracts and using templates.
• Paralegal certificate or ABA-approved program.
• Strong writing and professional stakeholder communication.
• Spanish language proficiency for document review and coordination.

Responsibilities

• Support commercial contracting, compliance, and corporate matters with attorney guidance.
• Review incoming contracts, flag deviations, and prepare routine agreements.
• Manage NDAs and coordinate contracts through signature using templates.
• Coordinate responses to questionnaires, RFPs, and vendor onboarding.
• Track deadlines, manage contract records, and maintain playbooks and templates.
• Utilize approved tools and AI to improve workflows while protecting data.

Skills

Paralegal experience

Contract review

In-house knowledge

Spanish language

Attention to detail

Education

ABA-approved paralegal certificate/degree

Tools

DocuSign

Contract management tools

Microsoft Office

Google Workspace

Job description

• We’re hiring a Paralegal to help keep Topsort’s legal operations running smoothly, with accuracy, responsiveness, and sound judgment as we grow internationally
• You’ll work closely with our attorney to support commercial contracting, compliance, and corporate matters, improve legal workflows, and independently manage routine requests within approved guidelines
• Commercial Contracts: Review incoming contracts, flag deviations for attorney review, and prepare routine agreements using approved templates. Manage standard NDAs and coordinate contracts through signature
• Business Support: Coordinate responses to customer questionnaires, RFPs, and vendor onboarding with relevant teams, and develop resources for common legal questions
• Legal Operations: Manage legal intake, contract records, templates, and playbooks. Use approved tools, AI, and automation where appropriate to improve workflows while protecting confidential information
• Compliance & Research: Track legal and compliance deadlines, prepare policy drafts for attorney review, and summarize relevant legal and regulatory developments
• Corporate Coordination: Support international entity management, notarization and apostille processes, and outside counsel coordination, including invoices and legal spend
• Continuity & Escalation: Keep routine requests and pending matters moving during attorney absences, working within approved guidelines and escalating issues that require legal judgment
• What Success Looks Like
• Reliable Contract Execution: Routine agreements move efficiently from intake to signature, with complete information, accurate documentation, and deviations surfaced before execution
• Deadline & Record Accuracy: Renewals, filings, and compliance obligations are visible and tracked, with timely follow-up and accessible, up-to-date records
• Efficient Legal Support: Requests have clear priorities, owners, and next steps. Templates, playbooks, and self-serve resources help teams resolve common needs and reduce repetitive work
• Sound Judgment & Continuity: Routine matters progress within approved boundaries, issues requiring attorney review are escalated with useful context, and pending work remains organized during absences

Tools & Systems:

Experience with e-signature platforms such as DocuSign and contract or matter management tools, along with strong proficiency in Microsoft Office and/or Google Workspace

Communication & Ownership:

Clear, concise writing, professional stakeholder communication, proactive follow-through, and the ability to learn new processes quickly

Judgment & Discretion:

Confidence handling routine matters independently, recognizing when to upscale, and protecting sensitive company, commercial, and employee information

Relevant Experience:

2+ years of paralegal experience, ideally in-house or in commercial or corporate law

Commercial Contract Knowledge:

Familiarity with common contract terms and experience reviewing and preparing documents using templates and established guidelines

Paralegal Education:

A paralegal certificate or degree from an ABA-approved program

Organization & Accuracy:

The ability to manage multiple matters and deadlines while catching missing information, inconsistencies, and document errors

Strong written and spoken Spanish, particularly for reviewing documents and communicating with colleagues, counterparties, and outside counsel

Experience in technology or SaaS companies

Familiarity with international corporate matters, notarization, and apostille processes

Don’t check every box? We’d still love to hear from you