Paralegal

Bibiyan Law Group, P.C.; Seattle (WA); On-site; USD 65,000 - 90,000; Full time

Job summary

Bibiyan Law Group, P.C. in Seattle seeks an experienced Paralegal with WA state and federal court filing experience to support employees’ rights matters. You will supervise Legal Assistants, manage case files and deadlines, and coordinate with clients, vendors, and opposing counsel.

The role emphasizes organization, meticulous document handling, and strong communication in a fast-paced litigation environment. Candidates should be adept at filing, service, and case management.

Qualifications

• Associates degree or ABA-approved paralegal certificate required.
• Minimum 3 years of litigation support experience in a Washington law firm or equivalent.
• Proficiency with Microsoft Office Suite, PDF software, and legal research platforms.
• Exceptional attention to detail and strong organizational skills.
• Excellent legal writing, analytical and verbal communication abilities.
• Proven ability to manage competing deadlines in a fast-paced environment.

Responsibilities

• Assist with client intake documents and authorization forms.
• Prepare and file case initiation documents (complaints, summonses, civil cover sheets) ensuring deadlines are met.
• Draft Proofs of Service and ensure proper filing with court.
• Maintain accurate case matrices and service lists; prepare and e-file documents.
• Track deadlines, hearings, and service windows; coordinate virtual or in-person hearings.
• Oversee and train Legal Assistants; supervise filing and service processes.
• Coordinate with clients, vendors, and opposing counsel; manage invoices and expenses.

Skills

Attention to detail

Organizational skills

Legal writing

Verbal communication

Analytical skills

Education

Associate’s degree or paralegal certificate (ABA-approved)

Tools

Microsoft Office Suite

PDF software

Legal research platforms

Filevine

Job description

Position Overview

The Paralegal has experience filing in Washington state and federal courts, with class or collective actions, and is committed to advocating for employees. This role involves supervising Legal Assistants, managing case files and deadlines, and coordinating with clients, vendors, and opposing counsel.

Key Responsibilities

Case Preparation & Initiation

• Assist with client intake documents, questionnaires, and authorization forms.
• Prepare and file case initiation documents, including complaints, summonses, and civil cover sheets, ensuring all deadlines are met.
• Draft Proofs of Service and ensure proper filing and documentation with the court.

Pleadings & Filings

• Maintain accurate case matrices and service lists.
• Prepare and e-file legal documents, case management statements, notices of ruling, discovery shells, and opt-out notices.
• Ensure compliance with Washington state and federal court rules.

Calendar & Deadline Management

• Track litigation deadlines, hearing dates, and service windows; schedule virtual or in-person hearings.
• Send reminders for hearings, mediation deadlines, jury fees, and tentative rulings.

Case Management & File Maintenance

• Maintain case files in the firm’s matter management system (e.g., Filevine), ensuring documents are organized, Bates-stamped as needed, and accessible.
• Update service lists, case matrices, and team calendars after filings or proofs of service.
• Client & Vendor Coordination:
• • Act as liaison with clients, process servers, mediators, court reporters, and opposing counsel.
  • Coordinate payment requests for court and mediation fees; submit invoices and expense documentation.

Supervision of Legal Assistants

• Oversee preparation and filing of case initiation documents (complaints, summonses, civil cover sheets) and ensure deadlines are met.
• Maintain accurate case matrices and guide Legal Assistants on Proofs of Service and service lists.
• Assist with onboarding and training new Legal Assistants.
• Support litigation teams with administrative duties and special projects as needed.

Required Qualifications

• Associate’s degree or paralegal certificate from an ABA-approved program.
• Minimum 3 years of litigation support experience in a Washington law firm or equivalent setting.
• Proficiency with Microsoft Office Suite, PDF software, and legal research platforms.
• Exceptional attention to detail and strong organizational skills.
• Excellent legal writing, analytical, and verbal communication abilities.
• Proven ability to manage competing deadlines and prioritize tasks in a fast-paced environment.