Paralegal

Einhorn Barbarito; New Jersey; On-site; USD 42,000 - 64,000; Full time

Job summary

Einhorn Barbarito, a New Jersey-based law firm, seeks a proactive legal secretary/paralegal to support attorneys with confidential documents, client communications, and calendar management.

The role involves maintaining NetDocuments, performing conflict and external searches, preparing and editing a variety of legal documents, and coordinating meetings and client intake in a fast-paced environment.

Qualifications

• Candidates should have superb organizational skills and the ability to multi-task.
• Excellent written and oral communication, attention to detail.
• Ability to meet deadlines and complete projects.
• Ability to work independently and handle confidential information.
• Proactive approach in daily duties.

Responsibilities

• Effectively communicate with clients
• Create, scan and maintain files in NetDocuments document library
• Perform conflict searches, external searches, and process client intake forms, schedule consultations
• Prepare, review and edit a wide range of legal documents and correspondence of a confidential nature, ensuring high quality, accuracy and comprehensiveness
• Perform duties with due diligence and a proactive approach
• Establish and maintain a current calendar of events and a deadline reminder system for lawyers – schedule meetings and client appointments
• Act as a liaison between assigned lawyer(s) and clients, internal departments and external affiliates including financial institutions, municipal and government departments as requested
• Enter timesheets into time management system for group’s attorneys

Skills

Organizational skills

Multi-tasking

Written & verbal communication

Attention to detail

Deadline driven

Confidential information handling

Proactive

Education

Bachelor's degree

Paralegal certificate

Tools

NetDocuments

Time management system

Job description

Responsibilities

• Effectively communicate with clients
• Create, scan and maintain files in NetDocuments document library
• Perform conflict searches, external searches, and process client intake forms, schedule consultations
• Prepare, review and edit a wide range of legal documents and correspondence of a confidential nature, ensuring high quality, accuracy and comprehensiveness
• Perform duties with due diligence and a proactive approach
• Establish and maintain a current calendar of events and a deadline reminder system for lawyers – schedule meetings and client appointments
• Act as a liaison between assigned lawyer(s) and clients, internal departments and external affiliates including financial institutions, municipal and government departments as requested
• Enter timesheets into time management system for group’s attorneys

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Qualifications

Candidates should have superb organizational skills and the ability to multi-task, excellent written and oral communication skills, exceptional attention to detail, ability to meet deadlines and complete projects, top notch computer skills. Qualified candidate will have the ability to work independently, maintain confidential and highly sensitive information and be proactive.

• Experience as a legal secretary or paralegal
• Bachelor's degree or Paralegal certificate
• Strong knowledge of legal terminology and procedures
• Excellent organization and time management skills
• Attention to detail and accuracy in work
• Strong communication skills, both written and verbal