Paralegal

Sheeley LLP; New Jersey; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k)

Flexible spending account

Health insurance

Life insurance

Paid time off

Parental leave

Vision insurance

Job summary

Sheeley LLP in New Jersey is seeking a skilled Paralegal to join our dynamic team. This hands-on role supports attorneys and staff by handling essential legal and administrative tasks in a fast-paced environment.

Responsibilities include drafting and filing documents, managing case files, researching legal issues, handling HIPAA authorizations, coordinating with clients, experts, and courts, and assisting with trial preparation.

Qualifications

• Associate’s degree or Paralegal Certificate required; Bachelor’s degree preferred.
• Minimum 4+ years of paralegal experience in a New Jersey law firm or legal department.
• Strong understanding of court procedures and legal terminology.
• Proficiency in Microsoft Office, Adobe Acrobat, and legal management software (e.g., Centerbase, Clio, or similar).
• Excellent organizational, time management, and communication skills.
• Ability to work independently and collaboratively under deadlines.

Responsibilities

• Draft, proofread, and file legal documents, including pleadings, motions, and contracts.
• Manage case files and ensure accurate document organization, retrieval, and archiving.
• Conduct legal and factual research to support active matters.
• Assist in the preparation of discovery requests and responses.
• Coordinate and summarize medical records, deposition transcripts, and other case evidence.
• Receipt and Review of Medical Authorizations (HIPAA) for accuracy and completeness.
• Preparation of Letters to Request Medical Records from Medical Providers and use of Third Party medical records retrieval services.
• Creating a Log of all Authorizations and Records requested.
• Liaise with clients, experts, and courts on behalf of attorneys.
• Support attorneys with trial preparation and administrative tasks as needed.

Skills

Organizational skills

Time management

Communication skills

Independent and collaborative work

Education

Associate’s degree or Paralegal Certificate

Bachelor’s degree preferred

Tools

Microsoft Office

Adobe Acrobat

Centerbase

Clio

Job description

Sheeley LLP is a dynamic and growing law firm focused on delivering exceptional service with a collaborative work culture. Our team is built on professionalism, mutual respect, and a shared commitment to excellence. We are currently expanding and looking for a skilled Paralegal to join our New Jersey team.

Role Overview

As a Paralegal at Sheeley LLP, you will work closely with attorneys and support staff to provide essential legal and administrative assistance. This is a hands-on position ideal for someone who thrives in a fast-paced environment, enjoys managing complex processes, and is comfortable balancing multiple priorities with a high level of discretion and precision.

Key Responsibilities

• Draft, proofread, and file legal documents, including pleadings, motions, and contracts.


• Manage case files and ensure accurate document organization, retrieval, and archiving.


• Conduct legal and factual research to support active matters.


• Assist in the preparation of discovery requests and responses.


• Coordinate and summarize medical records, deposition transcripts, and other case evidence.


• Receipt and Review of Medical Authorizations (HIPAA) for accuracy and completeness.


• Preparation of Letters to Request Medical Records from Medical Providers and use of Third Party medical records retrieval services.


• Creating a Log of all Authorizations and Records requested.


• Liaise with clients, experts, and courts on behalf of attorneys.


• Support attorneys with trial preparation and administrative tasks as needed.

Qualifications

• Associate’s degree or Paralegal Certificate required; Bachelor’s degree preferred.


• Minimum 4+ years of paralegal experience in a New Jersey law firm or legal department.


• Strong understanding of court procedures and legal terminology.


• Proficiency in Microsoft Office, Adobe Acrobat, and legal management software (e.g., Centerbase, Clio, or similar).


• Excellent organizational, time management, and communication skills.


• Ability to work independently and collaboratively under deadlines.

Please note this role is based out of our New York City office in the Financial District.

• 401(k)


• Flexible spending account


• Health insurance


• Life insurance


• Paid time off


• Parental leave


• Vision insurance

Sheeley LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.