Paralegal

White Lodging; Merrillville (IN); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

DailyPay

Health insurance

PTO with rollover

Tuition reimbursement

401(k) with company match

Hotel/guest discounts

Job summary

White Lodging, a hospitality company based in Merrillville, IN, is seeking a Full Time Paralegal to support our in-house legal team. This hybrid role offers three days in the corporate office and two days remote, focusing on transactional matters, governance, liquor licensing, and contract management within a dynamic hospitality and real estate portfolio.

The ideal candidate has 1–3 years of paralegal or legal admin experience, and a Paralegal Certification or degree is preferred.

Qualifications

• Paralegal certification or degree preferred.
• 1–3 years of paralegal or legal administrative support experience.
• Experience with contracts and transactional documentation preferred.
• Ability to handle multiple projects, prioritize deadlines, and maintain confidentiality.
• Hospitality or real estate industry experience is a plus.

Responsibilities

• Assist with transactional matters, corporate governance, liquor licensing, and contract management.
• Draft and proofread correspondence and legal documents; manage legal department communications.
• Support invoice approval and processing for outside counsel; organize court filings and pleadings.
• Coordinate ownership/transitions; assist in Board materials and entity changes.
• Collaborate with internal teams and external counsel on diligence and closing activities.

Skills

Attention to detail

Organization

Communication skills

Multitasking

Education

Paralegal Certification or degree preferred

Tools

Outlook

Word

Excel

Job description

Who We Are

Join White Lodging — a hospitality company developing and operating award-winning, premium-brand hotels, rooftop bars, and restaurants in top U.S. cities. We know that the hospitality business, like life, is about how you make people feel. With a growing portfolio of premium brands across the country's best markets, White Lodging offers a dynamic environment where talent thrives and careers are built.

Description

Who We Are

Join White Lodging — a hospitality company developing and operating award-winning, premium-brand hotels, rooftop bars, and restaurants in top U.S. cities. We know that the hospitality business, like life, is about how you make people feel. With a growing portfolio of premium brands across the country's best markets, White Lodging offers a dynamic environment where talent thrives and careers are built.

We are seeking a Full Time Paralegal to support our in-house legal team at White Lodging's corporate headquarters in Merrillville, IN. In this hybrid paralegal role — three days per week in office, two days remote — you will assist with transactional matters, corporate governance, liquor licensing, contract management, and legal entity administration across a dynamic hospitality and real estate portfolio. The ideal candidate has 1–3 years of paralegal or legal administrative experience, a Paralegal Certification or degree preferred, and experience with contracts and transactional documentation. This is an outstanding opportunity for a detail-oriented legal professional looking to grow their career in a fast-paced corporate legal environment within the hospitality and real estate industry.

What You'll Do

Operational

• In collaboration with the Senior Paralegal, manage operations inquiries and requests with respect to liquor licenses
• Management of legal correspondence
• Manage all administrative responsibilities of the legal department
• Assist in invoice approval and processing for outside counsel
• Download and route court filings, subpoenas, and pleadings
• Draft and proofread correspondence and legal documents
• Assist with ownership and management transitions

Corporate

• Draft and prepare minutes, consents, stock certificates, stock/membership interest transfer agreements, annual reports, state qualification applications, and other basic corporate documents
• Assist in the preparation, compilation, and delivery of Board of Directors materials
• Manage execution of documentation related to legal entity changes

Transactional

• Assist the legal, development, and finance groups on diligence and execution of transactions and documentation, including joint venture investments, land acquisition, leaseholds, construction, financing, re‑financings, management, and franchise transactions
• Transactional responsibilities include due diligence production and/or review, assisting with data room setup, preparing signature pages, tracking required signatures and approvals; post-closing responsibilities include preparing closing volumes and updating corporate records
• Project management and cross-functional collaboration with internal and external teams to execute transactions

Other

• Maintain a document management system for legal entities, operating/investment agreements, real estate ownership documents, financing documents, franchise agreements, management agreements, and other transactions
• Assist and support lawyers and paralegals with their work as needed
• Manage records, projects, and calendars to make sure everything functions smoothly
• Communicate, manage, and process data with various other external and internal sources (e.g. outside counsel, HR, payroll, tax, operations, etc.)
• Participate in special projects and/or programs as requested by the General Counsel

What You'll Bring

• Paralegal Certification or degree preferred
• 1–3 years of previous paralegal or legal administrative support experience, with a focus on development/transactional matters
• Experience with contracts and transactional documentation preferred
• Ability to handle multiple projects, prioritize higher value work, handle deadline pressures, and sensitive information
• Ability to maintain client confidentiality and privacy
• High level of proficiency in database applications, as well as Outlook, Word, and Excel
• Excellent organizational, drafting, and communication skills
• Must be comfortable working independently in a fast-paced environment and also as part of a team, demonstrating reliability, strong work ethic, collaboration, and cooperation
• Strong attention to detail and follow-through
• Intellectually curious and adaptable to change
• Previous experience working in the hospitality or real estate industry is a plus
• This is a hybrid role — three days per week required in our Merrillville corporate office and two days remote — offering the structure of an in-person collaborative environment alongside the flexibility of a hybrid work schedule

What You Can Look Forward To

• DailyPay
• Day 1 Medical, Dental, and Vision insurance
• Vacation/Paid Time Off (PTO) with rollover
• Complimentary wellness tools
• Unlimited referral bonuses
• 401(k) with company match
• Hostcare Resources healthcare concierge
• Leadership development
• Tuition reimbursement
• Discounts on hotel rooms, dining, and other travel/entertainment experiences
• Multiple hotels in each market = more opportunities

White Lodging is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all associates.

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