Paralegal

County of Lancaster; Lancaster (Lancaster County); On-site; USD 39,000 - 48,000; Full time

Job summary

The County of Lancaster is seeking a full-time Probate/Marriage Clerk paralegal to handle probate filings, prepare citations, host virtual proceedings, and support the office's daily operations.

You will process mail, assist with Orphans' Court and Inheritance Tax filings, scan documents, and train probate clerks while maintaining confidentiality and accuracy.

Qualifications

• High School Diploma; Preferred Associates Degree/paralegal studies certification, or commensurate prior experience.
• 1 year of relevant experience.
• Significant experience with Microsoft Office Suite, specifically Outlook, Word, and Excel.
• Experience in legal field desirable.
• Must be cross trained or have applicable experience in at least three different areas related to the office's core objectives and assist in those areas on a regular basis.
• Able to maintain confidentiality.
• Able to multi-task and organize work.

Responsibilities

• Accept and input probates and related filings
• Prepare probate documents for pick-up or mailing
• Process short certificate requests
• Process mail and phone requests
• Prepare citations & Register's decrees
• Type letters for the Register & prepare subpoenas
• Schedule & host virtual probate proceedings
• Scan documents
• Back up Marriage Clerk as needed by processing marriage applications, preparing certified duplicate marriage licenses, processing mail requests, and inputting marriage returns
• Assist with daily deposit
• Testing of software programs as needed
• Oversee probate clerks training
• Assist in meetings with software provider and provide back up to the marriage clerk

Skills

Confidentiality

Multi-tasking

Organizational skills

Communication skills

Attention to detail

Mathematical skills

Education

High School Diploma

Associates degree or paralegal certification

Tools

Outlook

Word

Excel

Job description

Starting Compensation:

$43,407.00/Annually

Find job security and stability alongside a growing community and a team that supports you. Level up your career through a large network and specialty training.

If you're passionate about making a difference, apply today to join us in serving the community!

Job Description:

JOB SUMMARY

• The Register of Wills accepts and maintains filings for probate and appoints representatives of estates.
• The full-time paralegal is responsible for accepting and processing probate petitions and related filings, maintaining a working knowledge of the PEF Code, preparing citations, Register's decrees, typing letters and subpoenas, scheduling and hosting virtual probate proceedings, analyzing legal issues under the PEF Code, tracking when Estate representatives do not comply with filing requirements, accepting Orphans' Court and Inheritance Tax filings and payments, and processing mail and phone requests.
• Assist in all aspects of office-wide scanning initiative by scanning all documents into electronic case management system.
• Responsibilities also include overseeing and training of probate clerks, actively participating in meetings with software provider and conducting testing and providing back up to the marriage clerk.
• Employee will also be responsible for the collection of money taken in during the business day and reconciling the amount of monies collected with the supervisor at the end of each day.

REPORTING RELATIONSHIPS

• Reports to Chief Deputy

ESSENTIAL JOB FUNCTIONS

• Accept and input probates and related filings
• Prepare probate documents for pick-up or mailing
• Process short certificate requests
• Process mail and phone requests
• Prepare citations & Register's decrees
• Type letters for the Register & prepare subpoenas
• Schedule & host virtual probate proceedings
• Scan documents
• Back up Marriage Clerk as needed by processing marriage applications, preparing certified duplicate marriage licenses, processing mail requests, and inputting marriage returns
• Assist with daily deposit
• Testing of software programs as needed

OTHER SPECIFIC TASKS OR DUTIES

• Accept Orphans' Court filings and payments at counter
• Accept Inheritance Tax filings and payments at counter
• Process requests for exemplifications and certified wills
• Maintain forms supply for counter use
• Docketing
• Answering telephones for all departments as needed
• Filing documents
• Assist the Deputy Clerk of Orphans' Court as needed
• Assist Inheritance Tax Clerk as needed
• Assist Chief Deputy as needed
• Maintain working knowledge of PEF Code

MINIMUM QUALIFICATIONS

• High School Diploma; Preferred Associates Degree/paralegal studies certification, or commensurate prior experience.
• 1 year of relevant experience.
• Significant experience with Microsoft Office Suite, specifically Outlook, Word, and Excel.
• Experience in legal field desirable.
• Must be cross trained or have applicable experience in at least three different areas related to the office's core objectives and assist in those areas on a regular basis.
• Able to maintain confidentiality.
• Able to multi-task and organize work.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of Probate and Marriage law helpful
• Excellent organizational skills
• Excellent communication skills
• Professional customer service
• Attention to detail
• Solid mathematical skills

REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES

• None

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• Work is primarily sedentary in nature.
• No special demands are required.

The County of Lancaster offers comprehensive benefits to our employees.

Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability. The County also observes all applicable laws regarding Veterans status. The County reflects this action in all areas of employment and compensation practices and policies. Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired.