Paralegal

County of Lancaster; United States; On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Flexible healthcare plans

Employee assistance program

Tuition reimbursement

Job summary

County of Lancaster seeks a full-time paralegal to manage probate filings, prepare legal documents, and support marriage and inheritance tax processes. The role includes scheduling virtual probate proceedings and maintaining electronic case files, with cross-training across office functions.

Qualifications include a high school diploma (Assoc. degree/paralegal cert preferred) and 1 year of relevant experience; proficiency in Outlook, Word, and Excel is expected.

Qualifications

• Knowledge of Probate and Marriage law helpful
• Excellent organizational skills
• Excellent communication skills
• Professional customer service
• Attention to detail
• Solid mathematical skills

Responsibilities

• Accept and input probates and related filings
• Prepare probate documents for pick-up or mailing
• Process short certificate requests
• Process mail and phone requests
• Prepare citations & Register's decrees
• Type letters for the Register & prepare subpoenas
• Schedule & host virtual probate proceedings
• Scan documents
• Back up Marriage Clerk as needed by processing marriage applications, preparing certified duplicate marriage licenses, processing mail requests, and inputting marriage returns
• Assist with daily deposit
• Testing of software programs as needed

Skills

Probate Law

Organizational skills

Communication

Customer service

Attention to detail

Mathematics

Education

High School Diploma

Associates Degree/paralegal studies certification

1 year of relevant experience

Tools

Outlook

Word

Excel

Job description

Starting Compensation: $43,407.00/Annually. Find job security and stability alongside a growing community and a team that supports you. Level up your career through a large network and specialty training.

JOB SUMMARY

The Register of Wills accepts and maintains filings for probate and appoints representatives of estates. The full-time paralegal is responsible for accepting and processing probate petitions and related filings, maintaining a working knowledge of the PEF Code, preparing citations, Register's decrees, typing letters and subpoenas, scheduling and hosting virtual probate proceedings, analyzing legal issues under the PEF Code, tracking when Estate representatives do not comply with filing requirements, accepting Orphans' Court and Inheritance Tax filings and payments, and processing mail and phone requests. Assist in all aspects of office-wide scanning initiative by scanning all documents into electronic case management system. Responsibilities also include overseeing and training of probate clerks, actively participating in meetings with software provider and conducting testing and providing back up to the marriage clerk. Employee will also be responsible for the collection of money taken in during the business day and reconciling the amount of monies collected with the supervisor at the end of each day.

ESSENTIAL JOB FUNCTIONS

• Accept and input probates and related filings
• Prepare probate documents for pick-up or mailing
• Process short certificate requests
• Process mail and phone requests
• Prepare citations & Register's decrees
• Type letters for the Register & prepare subpoenas
• Schedule & host virtual probate proceedings
• Scan documents
• Back up Marriage Clerk as needed by processing marriage applications, preparing certified duplicate marriage licenses, processing mail requests, and inputting marriage returns
• Assist with daily deposit
• Testing of software programs as needed

OTHER SPECIFIC TASKS OR DUTIES

• Accept Orphans' Court filings and payments at counter
• Accept Inheritance Tax filings and payments at counter
• Process requests for exemplifications and certified wills
• Maintain forms supply for counter use
• Docketing
• Answering telephones for all departments as needed
• Filing documents
• Assist the Deputy Clerk of Orphans' Court as needed
• Assist Inheritance Tax Clerk as needed
• Assist Chief Deputy as needed
• Maintain working knowledge of PEF Code

MINIMUM QUALIFICATIONS

High School Diploma; Preferred Associates Degree/paralegal studies certification, or commensurate prior experience. 1 year of relevant experience. Significant experience with Microsoft Office Suite, specifically Outlook, Word, and Excel. Experience in legal field desirable. Must be cross trained or have applicable experience in at least three different areas related to the office's core objectives and assist in those areas on a regular basis. Able to maintain confidentiality. Able to multi-task and organize work.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of Probate and Marriage law helpful
• Excellent organizational skills
• Excellent communication skills
• Professional customer service
• Attention to detail
• Solid mathematical skills

REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES

None

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

Work is primarily sedentary in nature. No special demands are required.

BENEFITS

The County of Lancaster offers comprehensive benefits to our employees.

The benefits package for full-time employees, including paid time off, health insurance and flexible healthcare plans, ensures that you feel valued and supported in your role. With employee assistance program, tuition reimbursement and more, you'll have the resources you need to provide excellent service to the 550,000 residents of Lancaster County.

Read more about our benefits here.

DEPARTMENT EQUITY STATEMENT

Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability. The County also observes all applicable laws regarding Veterans status. The County reflects this action in all areas of employment and compensation practices and policies. Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired.

ABOUT US

Working for Lancaster County offers not just a job, but a chance to thrive both professionally and personally. The benefits package for full-time employees, including paid time off, health insurance and flexible healthcare plans, ensures that you feel valued and supported in your role. With employee assistance program, tuition reimbursement and more, you'll have the resources you need to provide excellent service to the 550,000 residents of Lancaster County. With 1,600 full-time employees and 300 part-time employees spread across 40 departments, there are plenty of opportunities for growth and development within the county. Whether you're interested in human services, public safety, administration, or any other field, there's a place for you to make a difference and advance your career. Lancaster County itself is a vibrant and diverse community, offering something for everyone. From the peaceful farmland to the bustling city and towns, there's always something new to discover. Whether it's exploring farmers markets, enjoying local cuisine, or immersing yourself in the rich history of the area, Lancaster County has endless opportunities for you and your family to learn, explore, and enjoy. Joining the team at Lancaster County means becoming part of a community dedicated to maintaining and improving this wonderful place we call home.