Sourcing Specialist Packaging

Harvest Food Group LLC; Naperville (IL); On-site; USD 70,000 - 95,000; Full time

Job summary

Harvest Food Group LLC seeks a Sourcing Specialist – Packaging to manage sourcing, purchasing, and supplier relations for packaging to support Naperville manufacturing operations.

You will negotiate pricing, monitor supplier performance, and help develop packaging for new products while coordinating with Planning, Production, Quality, and R&D. This role requires strong Excel, negotiation, and ERP skills in a fast-paced food environment.

Qualifications

• 3+ years of experience in purchasing, sourcing, procurement, or supply chain.
• Experience sourcing packaging materials, preferably in food or consumer products manufacturing.
• Strong negotiation and supplier-management skills.
• Experience working with ERP systems; Plex experience is a plus.
• Strong analytical and problem-solving abilities.
• Proficiency with Microsoft Excel.
• Ability to manage multiple suppliers, projects, and priorities.
• Strong communication and organizational skills.

Responsibilities

• Source packaging materials including cartons, corrugated cases, bags, films, labels, liners, totes, pallets, and other packaging components.
• Develop and maintain qualified packaging suppliers.
• Obtain and evaluate supplier quotations and negotiate pricing, terms, lead times, MOQs, and payment terms.
• Identify opportunities to reduce packaging cost through competitive sourcing, specification changes, volume leverage, and supplier negotiations.
• Maintain accurate pricing and supplier information within the ERP system.
• Monitor market conditions and identify packaging cost trends and risks.
• Ensure packaging materials are available to support the production schedule.
• Work closely with Planning and Production Scheduling to identify upcoming packaging requirements.
• Monitor supplier lead times, minimum order quantities, and inventory levels.
• Support appropriate Min/Max, safety stock, and reorder-point levels.
• Identify and resolve potential shortages before they impact production.
• Coordinate expedited orders when necessary while minimizing premium freight costs.
• Help manage obsolete and excess packaging inventory.
• Establish strong relationships with key packaging suppliers.
• Monitor supplier performance for on-time delivery, quality, pricing, responsiveness, and lead-time adherence.
• Participate in supplier scorecards and business reviews.
• Work with Quality to address packaging defects and corrective actions.
• Develop alternate suppliers for critical or high-risk packaging materials.
• Support R&D and Commercial teams with packaging sourcing for new products.
• Obtain quotes and lead times for new packaging components.
• Coordinate packaging samples and trials with suppliers.
• Support development of packaging specifications, artwork, and revisions.
• Ensure packaging changes are communicated to Planning, Production, Quality, and suppliers.
• Support BOM development and packaging component setup in the ERP system.
• Develop and execute annual packaging cost-reduction initiatives.
• Conduct competitive bidding and supplier comparisons.
• Identify opportunities for volume consolidation, specification optimization, alternate materials, alternate suppliers, freight optimization, contract pricing, and longer-term supply agreements.
• Track and report purchasing savings and cost avoidance.

Skills

Sourcing

Negotiation

ERP systems

Excel

Analytical skills

Multi-tasking

Communication

Education

Bachelors in Supply Chain

Tools

Plex ERP

ERP familiarity

Job description

Sourcing Specialist – Packaging

Department: Supply Chain / Procurement

Reports To: Purchasing and Inventory Manager

Location: Naperville Facility

Industry: Frozen Food Manufacturing / Co-Packing

Position Type: Full-Time

Position Summary

The Sourcing Specialist – Packaging is responsible for sourcing, purchasing, and managing packaging materials required to support manufacturing operations. This position works closely with Procurement, Planning, Production, Quality, R&D, Customer Service, and suppliers to ensure packaging is available on time, at the right quality, and at the best total cost.

The position will manage assigned packaging commodities, develop supplier relationships, negotiate pricing, monitor supplier performance, and support new product launches and packaging changes.

Packaging Sourcing & Procurement

• Source packaging materials including cartons, corrugated cases, bags, films, labels, liners, totes, pallets, and other packaging components.
• Develop and maintain qualified packaging suppliers.
• Obtain and evaluate supplier quotations and negotiate pricing, terms, lead times, MOQs, and payment terms.
• Identify opportunities to reduce packaging cost through competitive sourcing, specification changes, volume leverage, and supplier negotiations.
• Maintain accurate pricing and supplier information within the ERP system.
• Monitor market conditions and identify packaging cost trends and risks.

Supply & Inventory Management

• Ensure packaging materials are available to support the production schedule.
• Work closely with Planning and Production Scheduling to identify upcoming packaging requirements.
• Monitor supplier lead times, minimum order quantities, and inventory levels.
• Support appropriate Min/Max, safety stock, and reorder-point levels.
• Identify and resolve potential shortages before they impact production.
• Coordinate expedited orders when necessary while minimizing premium freight costs.
• Help manage obsolete and excess packaging inventory.

Supplier Management

• Establish strong relationships with key packaging suppliers.
• Monitor supplier performance for:
• On-time delivery
• Quality
• Pricing
• Responsiveness
• Lead-time adherence
• Participate in supplier scorecards and business reviews.
• Work with Quality to address packaging defects and corrective actions.
• Develop alternate suppliers for critical or high-risk packaging materials.

New Product & Packaging Development

• Support R&D and Commercial teams with packaging sourcing for new products.
• Obtain quotes and lead times for new packaging components.
• Coordinate packaging samples and trials with suppliers.
• Support development of packaging specifications, artwork, and revisions.
• Ensure packaging changes are communicated to Planning, Production, Quality, and suppliers.
• Support BOM development and packaging component setup in the ERP system.

Cost Savings & Continuous Improvement

• Develop and execute annual packaging cost-reduction initiatives.
• Conduct competitive bidding and supplier comparisons.
• Identify opportunities for:
• Volume consolidation
• Specification optimization
• Alternate materials
• Alternate suppliers
• Freight optimization
• Contract pricing
• Longer-term supply agreements
• Track and report purchasing savings and cost avoidance.

Required Qualifications

• 3+ years of experience in purchasing, sourcing, procurement, or supply chain.
• Experience sourcing packaging materials, preferably within food or consumer products manufacturing.
• Strong negotiation and supplier-management skills.
• Experience working with ERP systems; Plex experience is a plus.
• Strong analytical and problem-solving abilities.
• Proficiency with Microsoft Excel.
• Ability to manage multiple suppliers, projects, and priorities.
• Strong communication and organizational skills.

Preferred Qualifications

• Experience with frozen food, food manufacturing, or co-packing.
• Knowledge of corrugated, flexible packaging, cartons, films, labels, and printed materials.
• Experience with packaging specifications and artwork.
• Experience with supplier scorecards and strategic sourcing.
• Understanding of food manufacturing quality and food-safety requirements.
• Experience supporting new product introductions.
• Bachelor's degree in Supply Chain, Procurement, Business, Operations, or a related field preferred.