Packaging Administrator

Mastronardi Produce; Livonia (IN); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401K

Paid time off

Job summary

Mastronardi Produce is seeking an Administrative Assistant to support payroll processing, timekeeping and warehouse administrative tasks in our Indiana facility. You will review time-sheets, enter data in UKG, run reports, and coordinate with managers to ensure accurate production time and inbound/outbound paperwork.

The role requires high school diploma, 2 years in an office or warehouse setting, strong communication, attention to detail and experience with Microsoft Office and Dynamics NAV.

Qualifications

• High School degree or equivalent required.
• 2+ years administrative office or related experience.
• Warehouse experience highly desired.
• Payroll/timekeeping experience is a plus.
• Computer and data entry experience recommended.
• Strong attention to detail and organizational skills.
• Must pass drug test and background check.

Responsibilities

• Review employees' time-sheets to close weekly payroll.
• Enter agency employees in UKG Time Management system.
• Run reports using MS Office, UKG, and other systems.
• Communicate daily with managers about production time across shifts.
• Review and convey fill rate numbers to meet targets.
• Record information and generate management documents.
• Audit inbound/outbound inventory transactions for accuracy.
• Coordinate inbound/outbound activity with Purchasing and Logistics.
• Assist with shipping documents and transfer records.

Skills

Microsoft Office

Word & Excel

Attention to detail

Good communication skills

Basic arithmetic

Payroll experience

Education

High School degree or equivalent

Tools

Microsoft Dynamics NAV

Job description

Responsibilities include, but are not limited to:

• Review employee’s time-sheets to close weekly payroll.
• Enter agency employees in the computer system UKG Time Management.
• Run reports using various computer systems ea.) MS Office, UKG
• Communicate with managers daily regarding production time for all shifts, production tracking reports, emails to agencies on-sites.
• Receive and review fill rate numbers for all shifts and communicate with production manager to fulfill rates.
• Record information and generate documents to management.
• Review paperwork from the production lines and insure all information is processed and recorded accurately, ea.) organic audit sheets, food safety trainings and process daily headcounts.
• Import food safety training into the computer system for auditing purposes.
• Review group transfer reports to make sure employees in the correct department.
• Research issues with time clock malfunctions and submit information to the help desk.
• Audit inbound receipts for quality
• Process incoming receipts
• Ensure that all inbound paperwork is properly recorded and filed
• Allocate incoming and/or warehoused packaging for shipment
• Prepare outbound bills of lading and quality paperwork
• Prepare outbound shipping documents for company to company transfers.
• Audit inbound/outbound inventory transactions in the Warehouse Management System for accuracy
• Coordinate inbound and outbound activity with Purchasing
• Work closely with Purchasing and FedEx to ship material in a safe and timely manner
• Work closely with Logistics to ship Internal Transfers in a safe and timely manner

Position Requirements:

• High School degree or equivalent is required.
• Minimum 2 years’ administrative office or related experience required.
• Work experience in a warehouse environment, highly desired.
• Experience with verifying timekeeping or payroll experience is a plus
• Computer and data entry experience preferred.
• Attention to detail and organizational skills
• Must pass Drug Test and Background Check

Specific Knowledge, Skills and Abilities Required

• Microsoft Office; Word & Excel. Intermediate skill level.
• Microsoft Dynamics NAV.
• Basic arithmetic and math (counting) skills.
• Attention to detail.
• Related work experience in this field.
• Good communication skills.

Working Conditions:

• Combination of office (80%) and refrigerated warehouse (20%) environment.

We are pleased to offer the following Benefits:

• Medical, Dental, Vision, Life Insurance
• 401K
• Paid time off and holiday pay
• Employee Engagement & Recognition Programs
• Opportunities for growth and advancement.