PACE_Scheduler_V82236

Trinity Health; United States; On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Comprehensive health benefits

1st-Day medical coverage

Dental & vision

Paid time off

403(b)

Educational assistance

Professional development opportunities

Job summary

Trinity Health PACE is seeking a part-time Scheduling Coordinator to coordinate and schedule external appointments for participants according to care plans. You will work with transportation, participants, caregivers, and center staff to maintain accurate schedules and ensure timely care.

Responsibilities include using EPIC and other electronic scheduling tools, coordinating with departments, and handling invoices and authorizations. Strong customer service and organizational skills are required.

Qualifications

• High School Diploma or equivalent required.
• Associate degree preferred.
• 1 year scheduling experience required.
• Medical scheduling experience strongly preferred.
• 1 year experience with frail or elderly population preferred.
• 1 year of customer service experience preferred.
• Proficiency with MS Word, Excel, and PowerPoint; basic email/calendaring skills.

Responsibilities

• Coordinate and maintain participant schedules with care plans.
• Notify managers of scheduling changes requiring physician orders.
• Record scheduling updates daily and respond to referrals promptly.
• Coordinate with all departments for appointments.
• Ensure nursing completes education before appointments.
• Use electronic scheduling systems.
• Track training and medical clearances for agency personnel.
• Review agency invoices for accuracy and forward for approval.
• Create EPIC authorizations and transportation/escort appointments.
• Remind participants/caregivers of appointments.
• In manager's absence, review agency invoices for accuracy and forward to Nursing leader for approval.

Skills

Customer service

Written and verbal communication

Organizational skills

Conflict management

Adaptability

Education

High School Diploma or equivalent

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

EPIC

Electronic scheduling system

Job description

Employment Type: Part time Shift: Description: Position Purpose: This primary purpose of this position is to coordinate and schedule external appointments participants according to participant needs and care plan designed by the interdisciplinary team. Will work closely with the transportation department, participants, caregivers, and center staff.

What you will do:

• Maintain accurate participant schedules, including service details as per care plans.
• Notify managers of scheduling changes requiring a physician's order.
• Record scheduling updates daily and respond promptly to participant referrals.
• Coordinate with all departments involved in participant appointments.
• Ensure nursing completes participant education before appointments.
• Use electronic scheduling systems.
• Track training and medical clearances for agency personnel.
• Review agency invoices for accuracy and forward for approval.
• Create EPIC authorizations and transportation appointments.
• Remind participants/caregivers of appointments.
• In the absence of the manager, review agency invoices for accuracy of billed agency hours and forwards onto the Nursing leader for approval, if applicable.
• Create EPIC authorization, transportation appointment, escort appointment, etc.

Minimum Qualifications

• High School Diploma or equivalent required.
• Associate degree preferred.
• 1 year scheduling experience.
• Previous medical scheduling experience strongly preferred.
• 1 year experience with a frail or elderly population, or appropriate training upon hiring.
• One year of customer service experience serving as the first point of contact via email/phone/in person strongly preferred.
• Strong customer service, organizational and conflict management skills.
• Excellent written and verbal communications skills and flexibility to adapt to ongoing change and changing priorities.
• Proficiency with Microsoft product suite (MS Word, Excel, Power Point, etc.); basic knowledge and experience with electronic mail and calendaring system.
• Ability to use other software as required to perform the essential functions of the job.

Position Highlights and Benefits

• Comprehensive benefit including 1st Day medical coverage, dental, vision, paid time off, 403B and educational assistance.
• Supportive environment with a patient-centered focus.
• Opportunities for professional development.

Trinity Health PACE, provides high-quality care to seniors in the communities we serve. Our interdisciplinary team offers comprehensive services, allowing seniors to remain independent at home. We are guided by core values of reverence, commitment, safety, justice, stewardship, and integrity. Our Commitment Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Note: Bargaining unit employees are governed by the terms and conditions of their respective collective bargaining agreements, which supersede the Employment-At-Will Statement.

Our Commitment Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Trinity Health is one of the largest not-for-profit, faith-based health care systems in the nation. Together, we’re 121,000 colleagues and nearly 36,500 physicians and clinicians caring for diverse communities across 27 states. Nationally recognized for care and experience, our system includes 101 hospitals, 126 continuing care locations, the second largest PACE program in the country, 136 urgent care locations, and many other health and well-being services. Based in Livonia, Michigan, in fiscal year 2023, we invested $1.5 billion in our communities through charity care and other community benefit programs. For more information, visit http://www.trinity-health.org. You can also follow Trinity Health on LinkedIn.